HR and Office Assistant
2 days ago
City of London
HR & Office Assistant Reporting to: Head of HR and Chief of Staff Founded in 2012 by world-renowned plastic and reconstructive surgeon Dr Yannis Alexandrides, 111SKIN is a global skincare brand that bridges the gap between scientific innovation, luxury and community. Beloved by A-listers, high-profile makeup artists, and skincare connoisseurs, 111SKIN is also highly regarded by some of the most reputable editors and industry bodies. Whom we are looking for: We are looking for a highly organised, proactive and detail-oriented HR & Office Assistant to support both the Human Resources and Office Management functions. This is a varied role suited to someone who thrives in a fast-paced environment, enjoys multitasking, and takes ownership of delivering a smooth and professional employee experience. The ideal candidate will have strong HR administrative experience, excellent organisational skills, and a natural ability to create structure, efficiency, and a positive workplace environment. What you’ll do: You will provide essential support across HR administration and office operations, ensuring smooth day-to-day functioning of both people processes and the physical workplace. You will act as a key support across the employee lifecycle while also maintaining a welcoming, efficient and well-run office environment. What success looks like: • HR processes are accurate, timely, and well maintained, • Employees receive a seamless onboarding and HR experience, • The office runs efficiently, professionally, and is always well presented, • Strong relationships are built with employees, suppliers, and service providers, • Systems and records are consistently up to date and compliant, • You proactively identify and improve processes across HR and office operations Duties and responsibilities: HR Responsibilities: • Support payroll administration and HR processes, • Manage new starters, leavers, and employee changes, • Issue offer letters, contracts, and employment change letters, • Request and manage employment references, • Upload and manage vacancies on LinkedIn, • Assist with annual appraisal administration, • Maintain and update HR systems accurately, • Ensure job descriptions are up to date for all roles, • Conduct and document exit interviews, • Produce HR reports (sickness absence, turnover, engagement), • Support general HR administration as required Office Management Responsibilities: • Act as front-of-house, ensuring a professional and welcoming reception experience, • Manage meeting rooms, visitor experience, and refreshments, • Oversee daily office operations and ensure a clean, organised workspace, • Maintain office standards and resolve issues proactively, • Manage suppliers and external vendors (cleaners, couriers, contractors, landlord), • Liaise with IT provider and support employee IT requests, • Coordinate office maintenance and equipment servicing, • Ensure office equipment is fully operational, • Support Health & Safety compliance including fire safety checks and risk assessments, • Manage office supplies, stationery, and consumables, • Oversee incoming and outgoing post distribution, • Support onboarding including desk setup, equipment, and welcome packs, • Organise office events and social activities, • Support general office errands and ad hoc requests Requirements: • Minimum 3+ years HR administrative experience, • Strong attention to detail and accuracy, • Excellent organisational and multitasking skills, • Strong analytical skills and reporting capability, • Proficiency in Microsoft Excel and PowerPoint, • Ability to manage confidential information appropriately, • Strong communication and interpersonal skills, • Self-motivated and able to work independently, • Experience in office coordination or facilities support (desirable) Culture & Benefits: Everything we do at 111SKIN is to help people. From giving clients the confidence to go makeup-free, to giving back to the community and preserving the environment. It’s part of 111SKIN’s DNA. It’s who we are. As a member of our team, we hope you will help us champion our values of entrepreneurial mindset, caring collaboration, and determination to succeed. Some of the benefits include: • Flexible working arrangement - 4 days in the office 1 day working from home, • 4pm Friday finish and summer hours during July & August with a 2pm Friday finish, • 25 days + bank holidays annual, • 3 extra days of paid holiday during the festive period, • Religious holiday swaps, • 3 free 111SKIN products per month, • 85% employee discount on additional 111SKIN products, • 1 complimentary 111CRYO/Heat session per week, • 1 complimentary facial at Harley Street Suite per quarter, • 40% discount on non-surgical treatments at 111 Harley Street, • Expenses towards eye tests, • Bike2work scheme, • 2 weeks of compassionate leave, • IVF support, • Enhanced maternity & adoption, • Enhanced sick pay, • EAP service, • Employee referral scheme, • Dog friendly office Monday and Friday At 111SKIN, we believe that diversity drives innovation and inclusion fosters creativity. We are committed to building a diverse team and creating an inclusive environment where everyone can thrive. We encourage applications from individuals of all backgrounds, experiences, and perspectives.
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