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  • Personal Assistant / Business Support Assistant
    Personal Assistant / Business Support Assistant
    1 day ago
    £14–£15 hourly
    Part-time
    London

    Location: Primarily home-based, with regular attendance at our office in NW3 7TT Hours: 20–30 hours per week Position: Part-time Salary: Competitive, depending on experience About the Role We are looking for a highly organised, reliable and proactive Personal Assistant / Business Support Assistant to provide direct support to the business owner and assist with the day-to-day running of our procurement business. The role will be primarily home-based, with some time required at our office in NW3 7TT. The successful candidate will need to be comfortable working independently, managing priorities and dealing with a variety of tasks across both personal and business matters. This is a varied role for someone who enjoys being organised, taking responsibility and making sure things get done. Key Responsibilities Personal Assistant Support • Manage and organise the business owner's diary, appointments and commitments., • Help prioritise daily and weekly tasks., • Arrange meetings, calls and appointments., • Prepare reminders and follow-ups., • Assist with personal administration and occasional personal errands where required., • Help keep paperwork, correspondence and important information organised., • Manage confidential information with complete discretion. Business Administration • Assist with general administration for the procurement business., • Draft, format and send emails and correspondence., • Follow up with suppliers, customers and care homes., • Maintain accurate records and update spreadsheets and databases., • Organise documents, contracts, applications and supplier information., • Help monitor outstanding actions and ensure they are followed up., • Assist with preparing reports, price information and other business documents., • Keep track of important deadlines and renewal dates. Supplier & Customer Support • Communicate professionally with suppliers and customers by email and telephone., • Follow up outstanding issues and requests., • Assist with setting up new customer and supplier accounts., • Help obtain information, quotations and documentation., • Keep records of ongoing issues and actions., • Escalate matters to the business owner when required. General Office Support • Help maintain an organised filing system., • Organise digital and physical documents., • Assist with scanning, printing and document preparation., • Support general office administration., • Help improve administrative processes and make the business more efficient. The Ideal Candidate We are looking for someone who is: • Highly organised and methodical., • Reliable and trustworthy., • Proactive rather than waiting to be told what to do., • Confident communicating by email and telephone., • Comfortable dealing with suppliers, customers and business contacts., • Able to manage several tasks at the same time., • Good at following up and making sure actions are completed., • Discreet and comfortable handling confidential information., • A good written communicator with excellent attention to detail., • Comfortable working independently from home., • Confident using Microsoft Office, Outlook, Word and Excel., • Able to learn new systems and processes quickly., • Flexible and willing to help across both personal and business administration. Experience Previous experience as a Personal Assistant, Executive Assistant, Business Administrator, Office Manager or similar would be beneficial. Experience within procurement, care homes, facilities management, hospitality or a supplier/customer-facing business would be an advantage, but is not essential. Most importantly, we are looking for someone who is organised, dependable, practical and capable of taking ownership of tasks. Working Arrangement The position will be 20–30 hours per week, depending on the needs of the business and the successful candidate. The majority of the work can be completed from home, but the role will require regular attendance at the office in NW3 7TT. The exact working days and hours can be discussed and agreed with the right candidate. What We Offer • Flexible part-time working arrangement., • Primarily home-based working., • Regular office-based working in NW3 7TT., • A varied role with responsibility and autonomy., • Direct working relationship with the business owner., • Opportunity to become an important part of a growing procurement business., • Potential for the role and hours to develop over time. To Apply Please provide a CV and a brief covering note explaining your relevant experience, availability and why you feel you would be suitable for the role. We are particularly interested in candidates who can demonstrate excellent organisation, attention to detail, initiative and discretion.

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  • Personal Assistant (PA)
    Personal Assistant (PA)
    3 days ago
    Part-time
    Harrow

    Part-Time Personal Assistant (PA) – Two Positions Companies: Sure Success Learning & Active Minds Positions Available: 2 Employment Type: Part-Time Sector: Education, Tuition & Children’s Enrichment DBS Requirement: Enhanced DBS required About the Role Sure Success Learning and Active Minds are growing education and enrichment providers delivering tuition, after-school clubs, holiday programmes and educational activities for children. As we continue to grow, we are looking for two highly organised, proactive and dependable Part-Time Personal Assistants to support the day-to-day running and development of our organisations. This is a hands-on role for individuals who can take ownership, anticipate what needs to be done, make sensible decisions, solve problems and confidently move things forward rather than waiting to be given instructions. As the role involves regular interaction with schools, parents, staff and external partners, candidates must also be presentable, professional and confident in representing our organisations. Key Responsibilities • Support the day-to-day administration and operations of Sure Success Learning and Active Minds., • Manage emails, enquiries, bookings and general administration., • Communicate professionally with parents, schools, staff, tutors and external partners., • Maintain accurate records, registers, spreadsheets and internal systems., • Coordinate staff, schedules, meetings and operational requirements., • Follow up outstanding actions without needing to be reminded., • Help organise tuition, after-school clubs, holiday programmes and other provision., • Prepare documents, correspondence, invoices and other business materials., • Identify problems early and take initiative to find practical solutions., • Support new school partnerships, programmes and business growth opportunities., • Represent the organisations professionally during meetings, school visits and interactions with parents and partners., • Keep management informed of important matters while independently handling routine issues., • Take ownership of assigned projects and ensure they are completed accurately and on time. Who We’re Looking For We are particularly interested in candidates who are: Decisive – able to assess situations, make sensible decisions and move matters forward. Proactive – sees what needs doing and acts rather than waiting for instructions. Highly organised – capable of managing multiple priorities, deadlines and responsibilities. Initiative-driven – comfortable finding solutions, suggesting improvements and taking ownership. Growth-minded – interested in helping our organisations develop, improve and expand. Presentable and professional – maintains a smart, appropriate appearance and professional manner when representing the organisations. Confident – comfortable communicating with school leaders, teachers, parents, staff and external partners. Reliable and accountable – follows through on commitments and takes responsibility for their work. Detail-focused – able to maintain accurate records and identify mistakes before they become problems. Adaptable – comfortable working within growing organisations where priorities can change quickly. Essential Requirements • Excellent written and spoken English., • Strong organisational and time-management skills., • Smart, presentable and professional appearance and manner., • Confident and professional interpersonal skills., • Confident using email, Microsoft Office/Google Workspace and spreadsheets., • Strong administrative and communication skills., • Ability to work independently and prioritise workload., • Professional approach when dealing with children, parents and schools., • Enhanced DBS clearance is required due to the nature of our work with children. Experience within education, tuition, childcare, schools, administration or business operations would be beneficial. However, attitude, initiative, professionalism, reliability and the ability to take ownership are particularly important to us. What Success Looks Like We want PAs who can be given a task, responsibility or problem and be trusted to understand what needs to happen, organise the necessary people or information, make appropriate decisions and see it through to completion. These are part-time positions, but we are looking for individuals who want to become an important part of the organisations and grow alongside Sure Success Learning and Active Minds as we continue to expand.

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  • Office manager/Admin
    Office manager/Admin
    1 month ago
    £35000 yearly
    Part-time
    Childs Hill, Barnet

    Job Title: Office & External Relations AdministratorLocation: NW LondonPosition Type: Part-Time (Monday–Friday, TBC)About UsWe are a dynamic and expanding property management and investment company based in NW London. We manage a diverse and expanding portfolio of residential and commercial properties. As the business continues to scale, we are seeking a highly organised and proactive individual to support office operations, external stakeholder coordination, and administrative functions across the Group.Role OverviewThe Office & External Relations Administrator plays a central role in ensuring the smooth operation of the office, supporting the CEO and coordinating with partners, suppliers, and external stakeholders across property and finance. The role requires strong organisation, clear communication, and the confidence to manage a broad range of responsibilities in a busy, growing business.Key ResponsibilitiesOffice Operations & Administration • Oversee daily office operations, ensuring an organised and professional work environment., • Prepare documents, maintain filing systems, and ensure administrative records are up to date., • Manage data entry, database maintenance, and reporting on property-related and internal records. • Monitor office supplies, technology, and general office upkeep. Executive & Team Support • Provide administrative support to the CEO, including diary management, meeting scheduling, and occasional PA tasks. • Support the wider team, including property managers and external finance contacts with administrative and compliance-related tasks.External Relations & Communication • Act as a key liaison for external vendors and other third parties., • Handle incoming communications (phone, email, and post) professionally and efficiently., • Build and maintain strong working relationships with external property management and finance/accounting teams. • Process invoices, manage supplier communications, and maintain accurate financial records., • Coordinate with external accountants and finance partners to support smooth financial workflows.Property & Compliance Coordination • Assist, where necessary, with coordinating project work, and tracking follow-up actions., • Support the creation and maintenance of organised processes, tracking systems, and compliance-related documentation. • Maintain systems to ensure timely completion of property and administrative tasks. Skills & Qualifications • Proven office administration experience: property-related sector experience is helpful but not essential. • Excellent organisational and multitasking abilities, with strong attention to detail., • Clear and confident written and verbal communication skills., • Proficiency in Microsoft Office; ability to learn new software quickly., • Ability to work independently while contributing effectively to a small team., • Confident liaising with external suppliers, contractors, or professional service partners., • Basic finance or bookkeeping knowledge is desirable but not essential. Hours • Part-Time: (Monday–Friday, TBC) Benefits • Competitive salary based on experience, • Opportunities for career development within a growing organisation, • Supportive, collaborative, and stable work environment

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  • Marketing Executive
    Marketing Executive
    2 months ago
    Part-time
    London

    We are looking for a motivated individual who enjoys meeting people, generating new business opportunities, and promoting our services. This is a varied role combining digital marketing, local business outreach, and customer engagement. Whether you're an experienced marketer or someone looking to develop your marketing career, we'd love to hear from you. Key Responsibilities • Develop and implement marketing campaigns to attract new customers., • Promote our collection and delivery laundry services across London., • Visit local businesses, hotels, offices, residential developments, and property managers to introduce our services., • Build and maintain relationships with potential and existing clients., • Manage and grow our social media presence., • Create engaging content for social media, email marketing, and promotional materials., • Assist with promotional events, partnerships, and local marketing initiatives., • Monitor campaign performance and suggest new marketing ideas., • Support the sales team in generating leads and converting enquiries into customers. What We're Looking For • Excellent communication and interpersonal skills., • Friendly, confident, and professional attitude., • Self-motivated with the ability to work independently., • Strong organisational skills and attention to detail., • Basic knowledge of social media platforms and digital marketing., • Previous marketing or sales experience is desirable but not essential. What We Offer • Flexible part-time or full-time hours., • Competitive pay., • Opportunity for career progression within a growing business., • Friendly and supportive working environment., • Performance-based incentives and bonuses available.

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