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  • Personal Assistant (PA)
    Personal Assistant (PA)
    3 days ago
    Part-time
    Harrow

    Part-Time Personal Assistant (PA) – Two Positions Companies: Sure Success Learning & Active Minds Positions Available: 2 Employment Type: Part-Time Sector: Education, Tuition & Children’s Enrichment DBS Requirement: Enhanced DBS required About the Role Sure Success Learning and Active Minds are growing education and enrichment providers delivering tuition, after-school clubs, holiday programmes and educational activities for children. As we continue to grow, we are looking for two highly organised, proactive and dependable Part-Time Personal Assistants to support the day-to-day running and development of our organisations. This is a hands-on role for individuals who can take ownership, anticipate what needs to be done, make sensible decisions, solve problems and confidently move things forward rather than waiting to be given instructions. As the role involves regular interaction with schools, parents, staff and external partners, candidates must also be presentable, professional and confident in representing our organisations. Key Responsibilities • Support the day-to-day administration and operations of Sure Success Learning and Active Minds., • Manage emails, enquiries, bookings and general administration., • Communicate professionally with parents, schools, staff, tutors and external partners., • Maintain accurate records, registers, spreadsheets and internal systems., • Coordinate staff, schedules, meetings and operational requirements., • Follow up outstanding actions without needing to be reminded., • Help organise tuition, after-school clubs, holiday programmes and other provision., • Prepare documents, correspondence, invoices and other business materials., • Identify problems early and take initiative to find practical solutions., • Support new school partnerships, programmes and business growth opportunities., • Represent the organisations professionally during meetings, school visits and interactions with parents and partners., • Keep management informed of important matters while independently handling routine issues., • Take ownership of assigned projects and ensure they are completed accurately and on time. Who We’re Looking For We are particularly interested in candidates who are: Decisive – able to assess situations, make sensible decisions and move matters forward. Proactive – sees what needs doing and acts rather than waiting for instructions. Highly organised – capable of managing multiple priorities, deadlines and responsibilities. Initiative-driven – comfortable finding solutions, suggesting improvements and taking ownership. Growth-minded – interested in helping our organisations develop, improve and expand. Presentable and professional – maintains a smart, appropriate appearance and professional manner when representing the organisations. Confident – comfortable communicating with school leaders, teachers, parents, staff and external partners. Reliable and accountable – follows through on commitments and takes responsibility for their work. Detail-focused – able to maintain accurate records and identify mistakes before they become problems. Adaptable – comfortable working within growing organisations where priorities can change quickly. Essential Requirements • Excellent written and spoken English., • Strong organisational and time-management skills., • Smart, presentable and professional appearance and manner., • Confident and professional interpersonal skills., • Confident using email, Microsoft Office/Google Workspace and spreadsheets., • Strong administrative and communication skills., • Ability to work independently and prioritise workload., • Professional approach when dealing with children, parents and schools., • Enhanced DBS clearance is required due to the nature of our work with children. Experience within education, tuition, childcare, schools, administration or business operations would be beneficial. However, attitude, initiative, professionalism, reliability and the ability to take ownership are particularly important to us. What Success Looks Like We want PAs who can be given a task, responsibility or problem and be trusted to understand what needs to happen, organise the necessary people or information, make appropriate decisions and see it through to completion. These are part-time positions, but we are looking for individuals who want to become an important part of the organisations and grow alongside Sure Success Learning and Active Minds as we continue to expand.

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  • Building Manager
    Building Manager
    2 months ago
    £14110 yearly
    Part-time
    London

    Job title: Building Manager Reports to: Premises Clerk Location: Ealing Quaker Meeting House, 17 Woodville Road, W5 2SE Contract: Fixed term of 18 months with the possibility of becoming permanent Hours: 15 hours per week onsite Salary: £14,110 (reviewed annually) Closing Date August 7th, 2026 Interview Date August 17th, 2026 Purpose of the Role The Building Manager is responsible for ensuring the Quaker Meeting House is safe, welcoming, well-maintained, and effectively managed as both a place of worship and a community venue. The role oversees the day-to-day operation of the building, including maintenance coordination, room hire and lettings, contractor management, administration, and support for health and safety compliance, in line with Quaker values and Meeting policies. Key Responsibilities The Buildings Manager will: · Support increased and appropriate use of the Meeting House through lettings aligned with Quaker values and Meeting policies. · Manage relationships with hirers and building users. · Oversee the day-to-day running of the building and associated administration. · Supervise cleaning staff and coordinate contractors and maintenance services. · Support safeguarding and health and safety compliance by ensuring required checks, records, and procedures are maintained. · Help maintain the Meeting House as both an attractive community venue and a place of worship. Location and flexible working · The post holder will be employed by London West Area Meeting. · The role is site-based. · Flexible and family-friendly working arrangements will be considered where operationally possible. · Occasional evening and weekend work may be required. Principal Tasks Hirings and Income Development · Promote room hire and develop lettings opportunities consistent with Quaker values. · Market the Meeting House through appropriate digital and local channels. · Manage enquiries, bookings, hire agreements, and invoicing. · Coordinate bookings and balance the needs of hirers and Meeting activities. · Monitor local venue hire rates and gather feedback to improve uptake. · Build relationships with local Meeting Houses and community organisations where appropriate. Building Operations · Oversee the smooth day-to-day operation of the Meeting House. · Liaise with contractors, utilities, and relevant property organisations regarding maintenance and repairs. · Coordinate maintenance works and monitor contractor performance. · Prepare rooms and move light furniture as required for worship and hirings. · Conduct routine building and security checks, including supporting testing of fire alarms and access systems. · Maintain accurate records relating to maintenance, compliance, and building use. · Act as a keyholder and undertake lone working where required, following agreed procedures. Reporting and Administration · Work with the Treasurer to maintain records relating to hirings and building use. · Prepare reports for the Premises Committee and contribute to monitoring income and building use. · Provide quarterly updates to the Premises Committee against agreed objectives. · Support basic financial administration. Person Specification Essential · Sympathy with Quaker values and commitment to an inclusive and respectful environment. · Excellent written and spoken English. · Strong organisational and communication skills. · Ability to manage competing priorities and work independently. · Experience in building, facilities, venue, or operational management. · Experience coordinating contractors or service providers. · Ability to maintain accurate administrative and financial records. · Ability to work appropriately with vulnerable users and follow safeguarding procedures. · Competence in Microsoft Office and Google applications. · Willingness to learn and use Hallmaster booking system (training provided). · Ability to undertake lone working and keyholding responsibilities. Desirable · Experience in marketing, venue hire, or income generation. · Experience working with volunteers, committees, or community organisations. · Experience using social media, particularly Instagram and Facebook. · Knowledge of the local area. · Experience in a faith, charity, or community setting. General · Attend regular supervision and appraisal meetings. · Build effective relationships with Ealing Quakers, relevant committees, London Quaker Property Trust (LQPT), and London West Area Meeting (LWAM). · Comply with Meeting policies, including safeguarding, equality, data protection, and health and safety. · Support trustees in maintaining health and safety compliance; overall responsibility remains with Trustees. · London West Area Meeting is committed to safeguarding children and vulnerable adults. The successful applicant will be required to comply with safeguarding policies and complete a standard DBS check. Benefits Pension Contribution: 8% employer, 3% employee Annual leave: 33 days (pro-rata 99 hours annual leave per annum) including public holidays over a 12- month period. Application Process To apply please send a CV and a cover letter of not more than two A4 pages, demonstrating how your skills experience and aptitudes fit this role enquiries Interviews will be held in person in Ealing within two weeks of the closing date. Shortlisted applicants will be offered the opportunity for a visit to the Meeting House. A DBS check is required for this job. Quaker Meeting, part of London West Area Meeting (charity number 1134215)

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