Senior Projects Lead
5 hours ago
West Bromwich
Local Job Title: Senior Projects Lead Department: Projects Office, West Bromwich Reports to: Operations Director SUMMARY Leads the implementation of a standardised project management framework across all active and upcoming projects. Establishes consistent processes, templates, and documentation for project initiation, execution, monitoring, and closure. Trains and mentors project engineers to ensure adoption and adherence to the framework, promoting best practices and high-quality delivery. Provides governance, oversight, and progress reporting to senior leadership, identifying opportunities for continuous improvement in project delivery, risk management, and resource allocation. Drives efficiency, compliance, and consistency across the project portfolio. Completes assigned activities under the general direction of the Projects Manager, ensuring full compliance with departmental procedures and the Business Management System. Responsible for the technical, commercial, and safety aspects of multiple projects, serving as the primary project contact for customers, subcontractors, key suppliers, and internal departments. Ensures that all assigned project requirements are efficiently scheduled and successfully executed. ESSENTIAL GENERIC DUTIES AND RESPONSIBILITIES 1. Lead by example, setting the highest standards of project leadership in promoting HS&E planning, consultation, performance, and best practice, ensuring full compliance with company procedures and legal obligations., 2. Lead daily team review meetings to align priorities, coordinate activities, and communicate objectives for the day and week, ensuring all team members are focused on achieving project milestones efficiently., 3. Conduct daily coordination reviews with the Technical Engineering Manager to ensure the integrated Microsoft Project plans for both Projects and Technical Engineering are fully aligned with project schedules, deliverables, and critical milestones, facilitating proactive issue resolution and seamless cross-functional collaboration., 4. Collaborate proactively with the Projects Manager to oversee project plans and performance, providing leadership and guidance to ensure compliance and best practice., 5. Update monthly KPIs, regularly collect, review, and update project performance metrics to accurately reflect progress against schedule, cost, quality, and risk targets. Ensure KPI data is comprehensive, accurate, and aligned with organisational objectives., 6. Project dashboard maintenance, maintain and update the project dashboard, providing real-time visibility into project status, key milestones, and resource allocation. Ensure the dashboard clearly highlights any deviations from planned progress or emerging risks., 7. Business scorecard updates, consolidate project-level data into the business scorecard for management review, ensuring performance indicators across the portfolio are up to date and clearly communicated to senior leadership., 8. Status reporting prepare detailed reports for management review meetings, highlighting progress, key achievements, risks, and issues requiring attention. Provide actionable insights and recommendations to support decision-making., 9. Continuous Improvement monitor trends in KPI performance, identify areas for improvement, and collaborate with project teams to implement corrective actions or process enhancements., 10. Cross-Functional alignment work closely with project engineers, technical teams, and finance to ensure consistent reporting standards, data accuracy, and alignment of project metrics with organisational priorities., 11. Allocate HSE responsibilities and duties for site and other project personnel, and ensure projects comply with CDM Regulations as required., 12. Ensure subcontractors and suppliers comply with company policies, procedures, and processes, particularly regarding site-based activities., 13. Conduct formal and informal site safety inspections and audits, and oversee maintenance, submission, and filing of HSE-related documents., 14. Review all applicable job data, including purchase orders, project plans, specifications, and provide comments where necessary., 15. Coordinate with departments and project engineers/managers to meet scheduled deadlines, maintain schedules for purchasing, fabrication, construction, inspection,and start-up, and prioritise staff workload to meet project goals; assign warranty items to engineering staff., 16. Schedule and conduct project review meetings focused on scope of supply, cost, construction, and project scheduling., 17. Advise the Projects Manager of project status, risks, variations, costs, and warranty issues, ensuring adherence to policies and established safety procedures., 18. Maintain effective communication with customers regarding project schedules and any project-related issues., 19. Mentor and guide less experienced members of the project department., 20. Provide input and feedback into proposals, installation, production, purchasing, and design as required., 21. Lead the implementation of a standardized project management framework across all active and upcoming projects, including policies, procedures, templates, KPIs, and reporting structures., 22. Design and deliver training programs for project engineers on the framework, including workshops, hands-on sessions, and ongoing coaching to ensure adoption and adherence., 23. Monitor framework adoption, address challenges, and maintain training records and adoption metrics., 24. Identify opportunities for continuous improvement in project delivery, risk management, and resource allocation., 25. Produce deliverables including project management framework documentation, templates, guidance, training materials, workshop records, monthly progress reports, and recommendations for process optimization., 26. Other duties as required. EDUCATION, TRAINING, AND EXPERIENCE • Degree, HNC, or equivalent in Engineering, Project Management, or a related discipline., • Minimum seven years’ experience in project management, engineering, or site management with proven project delivery (Preferred), • Experience designing and implementing project management frameworks or standard operating procedures., • Strong training, mentoring, stakeholder management, and communication skills., • Proficiency in project management tools, ERP systems, and MS Office suite., • High-level knowledge of contract conditions, CDM regulations, design management, risk management, and cost control, including forecasting and reporting. PREFFERED COMPETENCIES • PMP, PRINCE2, or equivalent certification., • Experience in industrial, engineering, or infrastructure projects., • Strong analytical, organizational, and problem-solving skills., • Ability to lead change and drive adoption across multi-disciplinary teams. COMMUNICATION SKILLS • Demonstrate strong verbal and written communication skills when engaging with customers, supply chain partners, senior management, and internal teams, ensuring clear and effective information sharing., • Analyse technical, contractual, and commercial documentation, providing clear and professional responses to queries, risks, and issues., • Prepare and present accurate project status reports, KPI updates, and performance summaries, clearly highlighting progress, risks, and required actions to support management decision-making., • Lead and participate in meetings with internal and external stakeholders, ensuring discussions are focused, outcomes are documented, and actions are clearly assigned. REPORTING & PERFORMANCE MANAGEMENT • Report directly to the Operations Director and Senior Leadership Team, providing clear visibility of project performance, strategic alignment, and key risks across the portfolio., • Conduct structured weekly progress reviews with the Operations Director to assess project status, milestone achievement, resource allocation, emerging risks, and required corrective actions. • Prepare and present comprehensive monthly reports to senior management outlining progress against schedule, budget performance, forecast position, cost variances, overspends, risk exposure, and mitigation strategies. Ensure reporting aligns with agreed KPIs, dashboard metrics, and business scorecard requirements. • Ensure all formal project communications, decisions, variations, and key actions are accurately documented and distributed in accordance with company procedures, governance standards, and data management policies. • Performance will be measured against agreed deliverables, framework adoption metrics, project outcomes, and financial performance indicators. Ongoing feedback and review discussions will support continuous improvement and alignment with departmental and organisational objectives