JOB TODAY logo

Office & Admin jobs in SouthallCreate job alertsFull-time

  • Estate Agency Apprentice
    Estate Agency Apprentice
    1 day ago
    £8 hourly
    Full-time
    Uxbridge

    House of Properties is an independent estate agency based in Uxbridge, specialising in residential sales, lettings and property management. With extensive industry experience and a growing portfolio, we are looking to welcome an enthusiastic, organised and reliable 16-24-year-old apprentice to join our team. This is a fantastic opportunity to start your career in property, learn how an estate agency operates from the ground up and gain valuable skills and hands-on experience. You will develop valuable administration, customer service and property industry skills while working towards your apprenticeship. You will work alongside our team, helping with the day-to-day running of the office, supporting our sales and lettings department and providing excellent customer service to tenants and applicants. You must have fluent spoken and written English, good communication skills and a willingness to learn. Duties will include: • Dealing with enquiries., • General office administration, including photocopying, scanning, filing, managing diaries and keeping records up to date., • Booking property viewings, confirming appointments and updating the office diary., • Advertising properties on our website, property portals and social media and keeping listings updated., • Preparing property descriptions, updating databases, property boards and lettings lists., • Assisting with tenancy paperwork, tenant ID checks, credit checks, references and tenancy renewals., • Liaising with tenants, contractors and colleagues., • Assisting with invoices, checking paperwork, updating records and processing tenancy files., • Managing property keys securely, including tagging, signing in and out and arranging contractor access., • Maintaining office supplies and assisting with other general office duties as required throughout the day. What We Are Looking For: • Fluent spoken and written English., • A friendly, polite and professional manner., • Good communication and customer service skills., • Someone who is organised, efficient, reliable and willing to learn., • Good computer skills and confidence using emails., • A positive attitude and the ability to work as part of a team., • An interest in property and estate agency. No previous estate agency experience is required. Training and support will be provided.

    Immediate start!
    No experience
    Easy apply
  • Junior Administrator
    Junior Administrator
    18 days ago
    £25000–£28000 yearly
    Full-time
    London

    Junior Administrator (PPM & Reactive Maintenance) Company: Landmark Facilities Management Location: Ealing, West London Job Type: Full Time, Permanent Salary: £25,000 to £28,000 per annum, depending on experience Working Days: Monday to Friday, office based initially with option to hybrid. About Us Landmark Facilities Management is a family run business based in West London, providing planned preventative maintenance, reactive repairs, building compliance and refurbishment services across London, Buckinghamshire and the surrounding areas. We're a growing business looking for an organised, motivated and reliable individual to join our operations team. About the Role We are looking for a Junior Administrator to support the daily coordination of both our Planned Preventative Maintenance (PPM) and Reactive Maintenance departments. This is a varied role involving scheduling engineers, managing maintenance requests, communicating with clients and contractors, and ensuring jobs are properly tracked from initial instruction through to completion. You'll work closely with our Operations Manager and wider team, receiving training and support while developing your skills within the facilities management industry. Previous experience in facilities management is not essential. We're looking for someone who is organised, enthusiastic and willing to learn. Key Responsibilities Planned Preventative Maintenance (PPM) • Assist with planning and scheduling routine maintenance visits., • Coordinate engineers and subcontractors, ensuring appointments and site access are arranged., • Monitor upcoming, outstanding and overdue maintenance tasks., • Maintain accurate maintenance schedules and records., • Chase engineers and contractors for completed job sheets, reports and certification., • Update clients on maintenance schedules and progress. Reactive Maintenance • Receive and log maintenance requests from clients., • Raise and allocate jobs to engineers and subcontractors., • Coordinate attendance, appointments and access arrangements., • Monitor outstanding jobs and follow up to ensure timely completion., • Keep clients updated on job progress and any delays., • Assist with obtaining quotations and raising purchase orders., • Ensure completed job sheets, photographs and supporting documentation are received and recorded. General Administration • Maintain accurate records within our Joblogic facilities management system., • Respond to telephone calls and emails professionally., • Assist with preparing maintenance reports and client updates., • Support the operations team with general administration and coordination., • Help improve existing processes and maintain organised records. What We're Looking For • Excellent organisational and time management skills., • Confident communication skills, both written and verbal., • Good working knowledge of Microsoft Outlook, Excel and Word., • Ability to manage multiple tasks and changing priorities., • Strong attention to detail and a proactive approach to problem solving., • A positive attitude and willingness to learn., • Ability to work independently and as part of a team. Desirable but not essential: • Previous experience in an administrative or office based role., • Experience in facilities management, property maintenance or a similar industry., • Experience using Joblogic or another CAFM system., • Experience coordinating engineers, contractors or maintenance schedules. What We Offer • Competitive salary based on experience., • Full time, permanent employment., • Training and support from an experienced operations team., • Opportunity to develop your knowledge of facilities management and building maintenance., • A friendly, family run working environment., • Opportunity to grow with the business as we expand. How to Apply Please submit your CV along with a brief introduction outlining your experience and why you're interested in joining Landmark Facilities Management. We welcome applications from individuals at the beginning of their careers as well as those with previous administrative experience.

    No experience
    Easy apply
1

Popular jobs searches in Southall