Construction Billing Specialist
10 days ago
Carlsbad
Job DescriptionSalary: $32 - $35 hourly Job Title: Construction Billing Specialist Location: Carlsbad, CA Reports To: Controller / Director of Finance Compensation: $32 to $35 hourly Job Summary: Construction Billing Specialist leads billing and collections while supporting overall project financial management. This role is responsible for preparing accurate, timely invoices; managing accounts receivable; and ensuring that all billings comply with contract terms. You will work closely with project managers and clients to resolve billing issues, monitor outstanding balances, track expected payment dates, and maintain healthy cash flow. In addition, the Construction Billing Specialist will assist with analyzing project financial reports, monitoring budgets, and identifying key variances to support informed decision-making. The ideal candidate will be adaptable and able to manage multiple projects and deadlines in a high-volume environment. This role requires strong expertise in Sage 300 CRE, the ability to read and understand contractual payment terms, construction billing experience and the ability to analyze budgets and job cost reports. Clear and professional communication is essential, as the role requires frequent coordination with project managers, clients, and internal teams to resolve billing questions and maintain positive relationships. Key Responsibilities: Construction Invoicing: • Prepare pre-billing reports for project managers to review, • Prepare, review, and submit monthly AIA G702/G703 pay applications in coordination with estimators., • Track contract values, change orders, and retainage to ensure accurate invoicing., • Liaison with internal operations and external clients to resolve invoicing issues., • Ensure timely preparation of monthly invoices using Sage 300 CRE., • Collect and provide releases (CP, UP, CF, UF), including obtaining notarizations if required., • Monitor and report on underbilled projects monthly., • Perform weekly follow-up on receivable collections >30 days, log status updates, and report results to Controller., • Maintain organized and thorough billing records for all projects., • Maintain 3rd party billing portals, such as Textura, GCPay, and Procore. Construction Accounting: • Review new contracts and complete new contract checklist, • Provide Estimators with accurate and timely financial reports and budgets., • Process correcting entries for miscoded job cost transactions, • Investigate project budget variances and other inquiries from Estimators., • Assist with month-end close activities related to direct and indirect job costing., • Assist with other projects and ad-hoc reporting as needed. Software / Tools: • Proficient in Sage 300 CRE and other construction accounting systems., • Procore, • Microsoft Office Suite (Excel, Word, Outlook) Qualifications: • Bachelors degree in Accounting, Finance, or related field (preferred)., • 3+ years of construction accounting experience, including invoicing and labor compliance., • Strong understanding of Federal Davis-Bacon and California DIR prevailing wage laws., • Experience with Sage 300 CRE is required., • Excellent communication and organizational skills., • Ability to manage multiple projects and deadlines in a fast-paced environment. Key Competencies: • Attention to detail and accuracy, • Strong analytical and problem-solving skills, • Ability to collaborate with internal teams and external clients, • Knowledge of construction billing and labor compliance regulations