Manhattan, New York
JOB BRIEF:
The Consulate General of Malaysia in New York is seeking a responsible, reliable and efficient individual to join the Consulate as Chauffeur/ Driver/Office Assistant. The ideal candidate should have excellent oral and written communication skills, along with a professional, diligent attitude, capable of undertaking a variety of tasks and working effectively under pressure. JOB DESCRIPTION / RESPONSIBILITIES:
a) To drive (without influence) the official / office car for Consul General, officials, visitors and others as instructed by Consul General / Head of Chancery.
b) To constantly check with officers on daily programs and provide appropriate advice on departure time.
c) To maintain vehicles in safe, clean and good working conditions on a daily basis by:
· Conducting daily inspection of the overall condition of the vehicles.
· Checking tire pressure, air-conditioning, sound system, windows, brakes, lights’ conditions, etc.
· Ensuring that fuel is adequate at all times.
· Ensuring that E-Z Pass is functioning / in sufficient amount.
d) To ensure the security of the vehicles at all times.
e) To ensure that scheduled and routine maintenance of vehicles is performed on time.
f) To report immediately any damage of vehicles to Head of Chancery and arrange for repair work to be done.
g) To make statements and record all traffic violations on the vehicle.
h) To ensure the cleanliness of the vehicles on a daily basis (wash/ wax/ vacuum).
i) To maintain a Logbook and record all travel information on daily duty, petrol consumption and mileage.
j) To dispatch and receive any urgent letters, banking matters, etc.
k) To assist the Consul General in the coordination of special events / visits / programs.
** l) To perform any other duties as and when directed by the Consul General from time to time.** ** REQUIRED SKILLS AND QUALIFICATIONS**
a) Minimum High School Diploma or equivalent in any discipline - additional qualification in relevant fields will be a plus.
b) Basic knowledge of office equipment, such as computers, printers, scanners and fax machines.
c) Excellent time management skills and the ability to prioritize work.
d) Attention to detail and problem-solving skills.
e) Excellent written and verbal communication skills.
f) Strong organizational skills with the ability to multi-task.
g) Excellent interpersonal skills including pleasant personality with relevant experience.
h) A valid US Driver’s License
i) Excellent knowledge of New York City’s roads and parking regulations.
j) A valid working permit to work in the US (for non-US citizens). The Consulate General shall not act as a sponsor for the applicants in obtaining a visa / working permit or bear the costs for visa / work permit renewal.
