Executive Assistant
16 days ago
Scottsdale
Job DescriptionDescription: About Roberts Resorts & Communities: Roberts Resorts & Communities operates nationally — and we’re growing every day. Our mission is simple yet powerful: to build communities and fulfill dreams. Guided by our core values of passion, integrity, epic customer service, and resourceful, we’re proud to make a meaningful difference in the lives of more than 30,000 families across the country. If you’re passionate about creating impact, thrive in a culture built on trust and excellence, and are committed to delivering extraordinary service, you’ll feel right at home here. Together, we’re turning visions into reality and shaping a brighter future. Position Summary: We are seeking a dynamic Executive Assistant to partner directly with our CEO and play a critical role in driving organizational impact. This is not a traditional support role — you will own the flow of the executive’s day, anticipate needs before they arise, and create leverage by ensuring the CEO is focused on high-value priorities. From managing complex calendars and coordinating mission-critical meetings to handling confidential communications and leading special projects, you will be the trusted right hand that keeps our executive team operating at peak performance. The ideal candidate is proactive, resourceful, and thrives in a fast-paced, high-growth environment. You are detail-obsessed, solution-oriented, and capable of managing multiple priorities with confidence and discretion. This is a full-time, in-office role based at our Scottsdale, AZ headquarters, offering the opportunity to be part of a growth-minded, high-energy culture where excellence is the standard. Performance Objectives: • Own the executive calendar — anticipate priorities, proactively schedule and protect time, and ensure the CEO is always prepared and focused on what matters most., • Lead meeting coordination — manage logistics, prepare agendas and materials, and capture action items to drive accountability and follow-through., • Act as the primary gatekeeper — manage correspondence, screen communications, and represent the CEO with professionalism, confidentiality, and authority., • Oversee special projects — execute strategic initiatives and cross-functional efforts with precision, ensuring deadlines and deliverables are consistently met., • Streamline operations — identify opportunities to increase efficiency, implement systems, and create leverage for the executive and leadership team., • Partner cross-functionally — build strong relationships across departments, ensuring seamless communication and alignment on company priorities., • Handle travel and event logistics — coordinate complex travel arrangements, off-site meetings, and company events that support executive objectives., • Maintain confidentiality and discretion — handle sensitive information and decision-making with absolute integrity and professionalism., • Proven experience as an Executive Assistant, supporting C-suite or senior leadership in a fast-paced, high-growth environment., • Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and moving parts with precision and focus., • Strong communication skills — articulate, polished, and professional in both written and verbal interactions., • High level of discretion and integrity when handling sensitive and confidential information., • Proactive problem-solver who anticipates needs before they arise and delivers solutions without waiting to be asked., • Tech-savvy and resourceful, with mastery of Microsoft Office, Google Workspace, and the ability to quickly learn new tools and systems., • Detail-obsessed and process-driven, while also adaptable when priorities shift., • Strong interpersonal skills — able to build trust and strong relationships across all levels of the organization., • Growth mindset — thrives in a high-performance culture, embraces feedback, and consistently pushes for excellence. Education & Experience: • Bachelor’s degree in Business Administration, Communications, or a related field preferred. Equivalent experience supporting senior executives may be considered in place of a degree., • 5+ years of executive-level support experience, with a proven track record of managing complex calendars, projects, and communications at the C-suite or senior leadership level., • Experience in high-growth, fast-paced environments where adaptability, resilience, and proactive problem-solving are essential., • Hospitality, real estate, or multi-site operations industry experience is a strong plus, but not required., • Demonstrated success in driving efficiency, creating systems, and elevating executive performance through strategic administrative support. Physical Requirements: • Physical Activities: Constantly sit, talk, or hear; frequently use hands, • Lifting Requirements: Up to 15 lbs., • Environment Conditions: Temperature changes and extreme heat Benefits and Perks We believe in taking care of our team so they can thrive both at work and in life. As a full-time employee, you’ll enjoy a comprehensive benefits package designed to support your health, growth, and lifestyle, including: • Medical, Dental, and Vision coverage for you and your dependents, • Employer-paid life insurance for peace of mind, • A full menu of voluntary coverages — STD, LTD, Accidental, Critical Illness, Hospital Indemnity, Pet Insurance, and Legal Service Plans, • 80 hours of PTO plus 11 paid holidays to recharge and refresh, • 401(k) with a 3% company match to invest in your future, • The chance to be part of an inclusive, supportive community where your contributions matter, • Complimentary stay at one of our resorts — enjoy the lifestyle you help create! Commitment to Diversity: Roberts Resorts & Communities stands firm in our commitment to Equal Employment Opportunity. We believe in a workplace free from discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected characteristic. Diversity is our strength. We foster an inclusive environment where authenticity is valued, and everyone feels a sense of belonging. We empower individuals to reach their full potential and contribute their best. Join us in creating a workplace where diversity is celebrated, voices are heard, and excellence thrives. If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to .