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Job DescriptionDescription: Controlled Combustion is the leading heating contractor in NYC. We serve a variety of industries, including luxury apartments, hospitals, universities, commercial properties, and more. With over 150 employees, our team is as diverse as the services we offer. We are looking for a creative, organized, and tech-savvy Administrative Assistant to join our team. This role combines executive administrative support, social media content creation, and the use of AI tools to improve day-to-day office workflows. The successful candidate will work closely with the Vice President, providing daily administrative support while also assisting with marketing content, company event coverage, and AI-assisted documentation and process improvement. The ideal candidate is dependable, detail-oriented, comfortable learning new technology, and able to work independently in a fast-paced environment. Please note that this position is strictly in-office with occasional field work. Hybrid or remote work is not available for this position. The employee will be expected to commute to our Bronx office on a daily basis. Responsibilities Administrative Support • Respond to and screen calls, emails, and requests for the Vice President., • Maintain organized files, both physical and digital., • Perform data entry and record maintenance, ensuring accurate and up-to-date information in databases and spreadsheets., • Coordinate meetings, appointments, and travel arrangements for staff., • Prepare documents and reports, including presentations, memos, and other business materials., • Assist with special projects and provide support for various office or departmental tasks as needed., • Assist with the planning and execution of office social events, meetings, and company functions., • Operate basic office equipment, including copiers, printers, shredders, and related office machines., • Handle sensitive information with discretion and professionalism. Social Media & Content Creation • Create visually appealing content for company social media platforms, including LinkedIn, Instagram, and Facebook., • Make occasional site visits and attend company events to capture photos and videos of work, equipment, training sessions, company culture, and project highlights., • Assist with basic photo and video editing for social media and internal communications., • Help maintain a consistent and professional brand image across company content., • Support the development of social media posts, captions, graphics, and other marketing materials. AI Tools & Workflow Support • Use AI tools such as ChatGPT, Claude, Gemini, Copilot, or similar platforms to draft emails, summaries, reports, presentations, documentation, and internal guides., • Design, test, and refine prompts to improve the quality and consistency of AI-generated outputs., • Create and maintain a prompt library for recurring tasks such as email templates, report formats, standard operating procedures, summaries, and documentation., • Build simple AI-assisted workflows for repetitive tasks such as data entry, text cleanup, document formatting, and research summaries., • Help team members use AI tools effectively by creating short guides, examples, and providing basic one-on-one support., • Ensure AI usage follows company guidelines for privacy, security, and confidentiality. Preferred Experience • ChatGPT or similar AI tools: 1 year preferred., • Canva: 1 year preferred., • Adobe Creative Cloud or Adobe design tools: 1 year preferred., • Microsoft Office: 1 year preferred., • Business social media content creation: 1 year preferred. Benefits • 401(k), • Dental insurance, • Health insurance, • Health savings account, • Paid time off, • Vision insurance Ability to Commute • Bronx, NY 10458: Required Work Location • In person only, • Strong planning and organizational abilities., • Proactive, self-motivated, and able to work independently., • Ability to manage multiple projects and tasks simultaneously with different deadlines., • Dependable, punctual, detail-oriented, and an independent problem solver., • Excellent follow-up skills., • Effective written and verbal communication skills., • Comfortable learning and using AI tools such as ChatGPT, Claude, Gemini, Copilot, or similar platforms., • Proficient computer skills, including Microsoft Office, Excel, PowerPoint, Outlook, and virtual meeting platforms., • Proficiency in Canva is strongly preferred., • Experience with Adobe Creative Cloud products is a plus., • Ability to create professional visual content for business social media accounts., • Strong desire to learn a new industry and new concepts., • Ability to successfully navigate scheduling, administrative, and analytical tools., • Flexible and professional, even in a relaxed work environment., • Ability to handle sensitive information with discretion and professionalism. Minimum Education and Work Experience • High school diploma or equivalent required., • Demonstrated success in providing administrative or executive administrative support preferred., • Experience in social media marketing for a business preferred. Personal social media experience alone is not sufficient., • Experience using AI tools such as ChatGPT or similar platforms preferred., • Familiarity with coding languages such as Python, JavaScript, or similar, especially for automation or workflow improvement, is a plus., • Graphic design, photo editing, or video editing experience is a plus., • Experience in the heating, oil and gas, HVAC, construction, or service industries is a plus.

Job Description We are expanding and are looking to fill an office assistant position. You have to be comfortable with MS Office Suite and be a quick study (can learn custom software systems). You are a team player and can address customers professionally, whether they are irate or concerned about their payment. You have excellent work habits, a proven ability to follow instructions, a history of working as productive members of an office team, and relevant and sufficient experience. We are looking for someone willing to commit to at least five years working with us. Bi-lingual candidates are welcome. The lack of a college degree must be substituted by relevant work experience. Work Specifics: • Customer service (by phone or supervisor assignment), • Document tracking, which includes payment type application processing (direct deposit & payment card application, ACS-1 date stamp, and entry in ACCIS (date of receipt), • 1099 tracking of those who did not receive their year-end statement, • Other customer service-related actions that will process the childcare voucher payments timely and accurately. Disclaimer: • Candidates cannot have had past experience with childcare vouchers

Job DescriptionDescription: The Teen Health Program Manager plays a vital leadership role at PMCH, responsible for ensuring the effective execution of mission-aligned programs and services. This position provides operational oversight, supports and empowers staff, and cultivates strong partnerships with community stakeholders and funders to advance the organization’s goals. The Program Manager leads program planning, implementation, and evaluation, while fostering cross-functional collaboration and continuous improvement. Essential Functions • Oversee the daily operations of the Teen Outreach Program (TOP) and Statewide Parent and Professional Engagement Program (S-PEP), • Collaborate with NJDOH and PMCH programs, attend monthly and individual meetings with DOH, and attend any grant-required trainings throughout New Jersey, • Develop, review, update, and submit subawards, contracts, and MOUs, • Provide statewide oversight and management of sub-awardee requirements, and ensure grant deliverables and implementation is aligned with grant guidelines, • Provide direct supervision, coaching, and professional development for two Program Coordinators and one Program Specialist, • Oversee recruitment and monitoring of program interns, • Assist with annual grant renewals - implementation updates, strategic planning, budget planning, • Submit accurate and timely Quarterly reports, • Cultivate and nurture local and statewide partnerships and collaborations, including, but not limited to, informational presentations, collaboration meetings, etc., • Assist in hosting Training of Educators (TOE) trainings, • Track program expenses and ensure appropriate management of the budget promptly; Ensure up-to-date, accurate, and confidential data collection and entry, • Recruits, interviews, hires, and trains new staff, • Oversees the daily workflow of the staff in the assigned program/department, • Provides constructive and timely performance evaluations Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Requirements: • Bachelors Degree with a concentration in public health, health sciences, or related fields is required, Masters Degree is preferred, • Experience and skill with supervision, program development, and group facilitation is required, • Experience working with teen populations is preferred, • Demonstrated understanding of public health issues is required, focus on family planning/reproductive health and/or HIV/AIDS is preferred, • Excellent verbal, written and interpersonal communication skills, • Excellent organizational skills and attention to detail, • Excellent time management skills with a proven ability to meet deadlines, • Strong analytical and problem-solving skills, • Strong supervisory and leadership skills, • Ability to prioritize tasks and to delegate them when appropriate, • Ability to function well in a high-paced and at times stressful environment PMCH aims to foster a workplace culture that prioritizes diversity, equity, inclusion, and belonging. Our collective vision is to create an antiracist organization through: • Encouraging bidirectional and transparent communication, • Promoting a culture of belonging, • Practicing cross-program collaboration and engagement, • Engaging in continuous learning/enrichment This role may involve a range of physical, sensory, and cognitive tasks. We are committed to providing reasonable accommodation to support individuals in performing essential functions. Immunization Policy All PMCH employees must comply with the guidelines of our Immunization Policy.

Job Description ADMINISTRATIVE ASSISTANT The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and compliant operation of a DHS long-term shelter. This position plays a key role in supporting program leadership, maintaining accurate records, coordinating reporting tasks, and assisting with the day-to-day functioning of the shelter in alignment with DHS and internal agency requirements. Key Responsibilities: 1. Procurement and Supply Management · Coordinate the purchase of office and program supplies or equipment, maintaining documentation of all purchasing decisions. · Submit purchase orders, packing slips, and invoices to the fiscal department promptly. · Track and reorder supplies to ensure common areas and office spaces are adequately stocked. 2. Invoice and Financial Documentation · Review vendor invoices for accuracy and forward approved items to the fiscal department in a timely manner. · Maintain and reconcile the office petty cash fund by processing expense vouchers, reimbursing staff, and submitting monthly reconciliations. 3. Inventory and Asset Management · Maintain a monthly inventory log of all office equipment, furniture, and program assets, including items purchased, transferred, discarded, or traded. · Support compliance with audit and agency inventory control standards. 4. Compliance and Training Documentation · Maintain accurate logs and files of staff training records, certifications, fire drill logs, and other regulatory documents. · Ensure documentation is up to date and in compliance with DHS and agency requirements. 5. Program Reporting and Data Support · Assist with the collection, organization, and submission of internal and external reporting data, including DHS-required reports. · Support supervisors and directors with compiling and formatting data for reports and proposals. 6. Administrative Support · Draft, copy, fax, and file letters, memos, and agency-related documents. · Manage calendars, schedule appointments, and coordinate meeting spaces for internal and external meetings. 7. Reception and Visitor Management · Greet and direct visitors, vendors, and clients professionally and ensure they are escorted or referred to appropriate staff. · Maintain a welcoming and organized front office and reception area. 8. Audit and Proposal Assistance · Assist in preparing documentation for audits, site reviews, and contract renewals. · Help compile and format supporting materials for grant or proposal submissions. 9. System Support – AWARDS and CAIRS · Maintain and update client databases, including playing the role of team superuser for HMIS platforms such as AWARDS and CAIRS. · Troubleshoot and support staff with system navigation and data entry. 10. Transportation and Document Delivery · As needed, deliver or pick up documents to/from agency headquarters, DHS offices, or other relevant locations. 11. Other Duties as Assigned · Provide backup support to other administrative functions or site needs as assigned by the Program Director or administrative leadership. Qualifications: · High School Diploma or GED required; Associate’s Degree preferred. · At least two (2) years of administrative experience, preferably in a human services, non-profit, or government-funded program. · Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint). · Familiarity with or willingness to learn DHS data systems, including AWARDS and CAIRS. · Knowledge of basic procurement procedures and document control. · Excellent organizational and time management skills. · Strong written and verbal communication skills. · Professional demeanor, with the ability to interact effectively with diverse populations, including clients, staff, and external partners. · Ability to manage sensitive information with discretion and maintain confidentiality at all times. · Valid New York State Driver’s License preferred.

Job Description Summary The Marketing Coordinator is an entry-level, hands-on role designed for someone early in their marketing career who is eager to learn and grow within a fast-paced, creative environment. This role supports Winky Lux's Marketing efforts, Brand, Influencer and Social Media presence. You'll work closely with internal teams and external agencies to help support brand needs, copy, execute campaigns, content, social management and reporting. The ideal candidate is highly organized, detail-oriented, and excited to build both creative and analytical marketing skills. Key Responsibilities Brand Marketing • Contribute to marketing planning, new product launch and innovation calendar., • Craft and manage creative messaging/copy for product, campaign and launches., • Create, maintain, and publish internal communication documents, including but not limited to the Global Launch Calendar and all supporting documents for internal and external use., • Be the expert in competitive analysis, category trends and consumer insights. Help us stay smart and make recommendations to differentiate our products., • Help Manage cost of goods product financials and product pricing., • Request, review, and manage creative assets ahead of launch to align with brand standards. Applies to digital and retail assets (printed collateral)., • Help support on 360 go to market campaigns, presentations and launch plans, • Support in influencers needs such as research, list building, outreaches and contract send-outs., • Support in weekly and monthly reporting on EMV, content wins and influencer partnerships., • When needed, help support community management, monitor and respond to comments, DMs, and community interactions across platforms., • Stay up to date on social media trends and share ideas with the team., • Assist with content editing for paid and organic media (video, stills & graphic)., • 0–2 years of experience or relevant internships in Brand, Marketing, Social Media, or Influencer Relations., • Strong copy and creative skillset and instinct ., • Strong organizational skills and attention to detail; ability to manage multiple tasks and meet deadlines., • Strong analytical thinking skills with the ability to translate data into actionable insights, paired with excellent written and verbal communication abilities., • Understanding of social media trends, cultural moments, and digital landscapes, with the ability to apply this knowledge to relevant and timely content., • Highly proactive, resourceful, and self-motivated; thrives in a fast-paced environment and demonstrates a hands-on, team-oriented approach with a willingness to support across functions as needed., • Familiarity with social media platforms (Instagram, TikTok, Facebook, YouTube)., • A plus! Basic experience with video editing tools (CapCut, Canva, Premiere Pro, or similar) preferred. Job Posted by ApplicantPro

Forest Hills, Queens | Full-Time | ASAP Start Date | Near Public Transportation. We respond quickly to qualified candidates and look forward to hearing from professional, experienced applicants. We are an equal opportunity employer and welcome applications from all qualified candidates.

Receptionist/ Data Entry experience is a plus.

B2B Field Sales Representative - Venue Partnerships.You're walking through some of the most popular neighborhoods in New York City, meeting bar owners, restaurant managers, and venue operators.You confidently present a simple but powerful tech solution that improves their customers' experience.You c

Excellent opportunity to join a leading, national credit card processing company that has over a decade of industry experience.Slice Merchant Services offers innovative payment processing solutions to merchants.Slice has put together a comprehensive package of products and services.Slice delivers a

Position Title: Outside Sales Representative Description Job Title: Digital Color Specialist Brand Graphics & Visual Display Sales Location: New York, NY Company: ARC Document Solutions / Riot Creative Imaging Pay rate: $55,000 to $75,000 per year based off experience About ARC Document Solutions

Entry-level, field-based sales role with a growing consumer brand. Ideal for early-career candidates looking to break into sales and gain hands-on experience managing a local territory.

At this moment, we are focusing solely on candidates from the United States.

Candidates must be comfortable independently prospecting new business opportunities in-market and developing long-term client partnerships within a relationship-based sales cycle. Ideal candidate would have experience in or existing relationships within Retail organizations, Real Estate firms, Finan

Are you a driven and enthusiastic individual eager to build a fulfilling career in the financial services sector? Rivercity Insurance and Financial Services is looking for dedicated Sales Representatives to join our growing team.Enjoy the flexibility of full-time or part-time hours while making a me

Merchant Cash Advances, Term Loans, and Business Lines of Credit.We're expanding our NYC sales floor and seeking motivated individuals who want to build a career in .Speak with business owners about .Qualify clients and gather application documents.Follow up with business owners and maintain .B2

We empower our audience with comprehensive legal resources through our public and private online portals and FindLaw publications.Our platforms offer engaging, relevant, and credible legal information, personalized tools, and access to professional legal communities.Our mission is to help attorneys

Candidate must live within the assigned territory.

Maintain product presence in customer resource libraries ensuring data is updated and accurate. Maintain and update market data, via CRM platform.

Manhattan, NY | Full-Time | Unlimited Earning Potential.Uncapped Commission | Warm Leads | Career Growth | Award-Winning Culture.Drive Your Success with Big Think Capital.You know how to sell—how to connect, close, and perform.Now it's time to bring your talent to a company that matches your ambit

We have an immediate opening for an Account Manager with a leading medical supply company.This position will focus on sales of their portfolio of disposable wound care, ostomy, and urology products into hospitals, home health, physician offices, and more.Total Comp: $110K-$120K at plan.Bachelor's de

Factors such as candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations affect the salary offered within this range.

Assists colleagues with administrative tasks; completes filing, copying, scanning and/or data entry as requested. Experience with data entry and electronic systems preferred.

The Allure Group is looking for a receptionist to join the team at our skilled nursing facility in Brooklyn, NY!.The Allure Group is a consortium of six rehabilitation centers across Brooklyn and Manhattan, NY, specializing in post-acute and sub-acute skilled nursing and rehabilitation.We pride ours

Assist with document preparation, data entry, and other administrative tasks as needed.

This role is ideal for a bilingual (Spanish/English) candidate who enjoys being the first point of contact and thrives in a fast-paced office environment. Basic computer skills (email, calendars, data entry).

Front Desk Receptionist/Data Entry Specialist. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks.

We are looking for candidates with professional front desk or administrative experience, preferably in environments such as:. We are scheduling immediate interviews and prioritizing candidates who can meet in person within 24 hours and can begin working within 1 week.

Greenwich Village, 401 6th Ave.TransparentPay #TransparentSalaries #NYCJobs #SalaryTransparency.High end busy dental office in the heart of West Village looking for hard working receptionist.Duties include, but not limited to:.Individual must be punctual, polite and able to multi-task.Willing to tra

Candidates who have worked in larger firms or for a BPO are preferred. These positions are temp to perm so they are looking at qualified candidates to convert and work long term. Suppliers should let candidates know of the interview process and if they are looking for quick placement, this may not b

Founded in 1866, The Floating Hospital (TFH), is one of the last remaining charity hospitals in New York City.Our commitment is the same as it was more than 160 years ago: unrestricted healthcare to all who walk through our doors, regardless of immigration and insurance status, or the ability to pay

ProHEALTH is one of the largest private multi-specialty medical practices in the Northeast and has been serving the health needs of Long Island and the Greater New York Metropolitan area since 1997.With over 900 providers in 300 locations, our goal is to provide quality health care to ensure that ou

Dermatology Medical Receptionist.New York City's largest dermatology practice is a full-service practice with 50+ locations across Manhattan, Brooklyn, Queens and Long Island.Are you passionate about patient care? Do you have strong communication and leadership skills but have not been able to apply

Automotive Receptionist Opportunity.Queensboro Toyota has an immediate need for an automotive receptionist with excellent customer service skills and a winning attitude to be able to grow into an expanding position to include assisting in our sales areas relatively quickly! This individual will rece

We're inviting individuals from all backgrounds, including those searching for entry level positions, such as, receptionist or typist roles, to express interest in joining upcoming consumer research studies.

Schedule appointments and accommodate patient appointment needs, such as ordering transportation, rescheduling, etc.

Performs diversified secretarial duties supporting management and/or a physician.Performs diversified secretarial duties including, but not limited to:.Typing various forms of correspondence.Scheduling appointments, meetings, etc.Transmitting various documents using computer, mail, and/or fax.Mainta

TransparentPay #TransparentSalaries #NYCJobs #SalaryTransparency.We are re-imagining the experience of membership and the opportunity to belong to an eclectic and stellar community that is the Zero Bond private members' club.Born into the heart of a culturally historic neighborhood in its ascendancy

Confirms all appointments prior to date of service. Verify insurance and inform the patient of needed referrals before the date of service.

Job Essentials: The ideal candidate will meet the following requirements and competencies. The rate of pay for each position will be determined based on a variety of factors including the candidate's relevant experience, qualifications, skills, etc.

At Drybar, our philosophy is simple: Focus on one thing and be the best at it.Our tagline says it all: No cuts.Drybar Receptionists Also Enjoy These Perks:.Competitive hourly wages beginning at $16.AND get up to $10 for every membership you sell.Medical, Dental & Vision Benefits for ALL employees.Ac

Pure Paws Veterinary Care of Hell's Kitchen is hiring part-time and full-time Front Desk Receptionists to be the first point of contact for our veterinary clients, playing a crucial role in setting the tone for their visit.We are looking for a customer service professional who excels in a fast-paced