Administrative Assistant
27 days ago
Houston
Job Description Houston ? Galleria Area Full-Time | In Office (9:00 AM ? 6:00 PM) We are partnering with a long-established Houston office to hire an experienced Administrative Assistant to provide direct support to the President. This position requires a highly organized professional who is comfortable managing substantial documentation, tracking deadlines, and handling sensitive information with discretion. This is a small, private office environment supporting a well-known and established family name. The role involves a significant amount of detailed paperwork, coordination, and follow-through. It is best suited for someone who values precision, confidentiality, and long-term stability. Responsibilities: • Provide direct administrative support to the President, • Draft, type, proofread, and manage a high volume of written correspondence and documentation, • Maintain organized digital and physical filing systems, • Track and monitor insurance renewals, leases, and related documentation deadlines, • Maintain general awareness of property-related matters, including ad valorem taxes, • Coordinate vendor services and office maintenance needs Manage incoming calls, mail, and shipments, • Order office supplies and oversee equipment servicing, • Schedule meetings and prepare agendas, meeting materials, and minutes, • Assist with administrative coordination for charitable foundation activities, • Ensure all paperwork and documentation is accurate, complete, and properly maintained Qualifications: • Minimum 10 years of administrative experience, ideally in a private office or executive support setting, • Experience supporting senior leadership, preferably at the executive level, • Familiarity with lease agreements and renter’s insurance required, • Strong written communication skills with excellent spelling and grammar, • Advanced organizational skills and exceptional attention to detail, • Ability to manage substantial paperwork and track multiple deadlines, • Experience handling confidential and sensitive matters with professionalism, • QuickBooks experience preferred, • Proficiency in Microsoft Office (Outlook, Word, Excel), • Self-starter with strong follow-through and independent work habits Benefits: • 100% employer-paid health insurance, • Dental and vision coverage available, • 7 paid holidays, • 10 vacation days after 6 months #ZR Company DescriptionAbout Burnett Specialists Burnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso. With a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results. As a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement. Visit us at: Follow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!About Burnett Specialists\r\nBurnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.\r\n\r\nWith a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.\r\n\r\nAs a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.\r\n\r\nVisit us at: us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!