Contingent Workforce Administrator
2 days ago
Houston
Job Description Job Summary: The Contingent Workforce Administrator is responsible for the administration, coordination, and ongoing management of the contingent and profile worker workforce supporting the JV (SPC). This role serves as the central point of coordination for contingent worker tracking, contract renewals, system entry, approvals, and cross-functional communication with HR, Recruiting, Onboarding, IT, Legal, and external suppliers. The position ensures accurate workforce data, timely contract management, compliance with internal processes, and effective communication with hiring managers and external partners. This role plays a critical part in maintaining visibility, compliance, and operational continuity across the contingent workforce population. Essential Functions, Roles, and Responsibilities: Essential duties and responsibilities include the following. Contingent Workforce Administration • Track all contingent workers (CW) and profile workers (PFW), including contract start dates, end dates, renewals, extensions, and terminations., • Maintain accurate records of contingent worker populations supporting the JV (SPC), including active, pending, and upcoming contract changes., • Coordinate and track approvals for all new contingent worker requests and additional headcount requests in accordance with internal approval processes., • Partner with HR leadership or designated approvers to obtain required approvals and route approved requests to appropriate administrators or teams., • Partner and collaborate with HR Business Partners at SPC international sites regarding all contingent and profile worker matters., • Serve as a key point of contact for hiring managers, providing updates on contractor status, onboarding progress, renewals, and offboarding as needed., • Proactively communicate contingent workforce changes, risks, or timing considerations to relevant stakeholders. HRIS & System Administration • Enter and maintain contingent worker (CW) and profile worker (PFW) records in UKG, ensuring data accuracy and completeness., • Update worker status changes, contract dates, and assignments in HR systems in a timely manner., • Initiate IT tickets for all contingent and profile workers to support system access, equipment requests, and onboarding needs., • Coordinate with hiring managers regarding access requirements and direct them to work with Baker IT for Baker-specific system access, where applicable., • Support timely access provisioning and deactivation aligned with contract start and end dates. Supplier, Legal & Agreement Support • Work closely with Legal, Talent & Acquisition (T&A), and Onboarding teams on new or amended agreements with contingent workforce suppliers., • Support documentation, tracking, and administrative coordination for supplier agreements related to the contingent workforce., • Serve as a primary point of coordination with NES (MSP) regarding contingent workforce matters, including onboarding status, contract changes, and workforce reporting., • Maintain accurate contingent workforce data to support internal reporting, audits, and compliance reviews., • Support continuous improvement of contingent workforce processes, documentation, and tracking tools., • Perform additional administrative or project-based duties related to contingent workforce management as assigned., • Provide cross-functional support to HR, Recruiting, and Onboarding teams as business needs require. Education, Training, Experience: • Bachelor’s degree in human resources, Business Administration, or related field preferred (or equivalent experience)., • 3–5+ years of experience in HR administration, contingent workforce management, recruiting coordination, or related roles preferred., • Experience supporting international or JV workforces is a plus. Certifications, Licenses, Registrations: N/A Job Knowledge, Skills, Abilities: • Experience supporting contingent workforce administration, HR operations, or workforce coordination in a corporate or multinational environment., • Strong attention to detail and ability to manage multiple contract timelines and data points simultaneously., • Experience working with HRIS systems (UKG preferred) and workforce tracking spreadsheets., • Ability to work cross-functionally with HRBPs, Recruiting, Onboarding, Legal, IT, and external vendors., • Strong written and verbal communication skills., • Comfortable working with sensitive workforce and contractual information with discretion. Supervisory Responsibilities: No direct reports Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice. Cactus Companies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, genetic information, or any other characteristic protected by law. Safety is our top priority. All employees must comply with our comprehensive safety programs, participate in required safety training, and demonstrate commitment to our safety-first culture. This position may require working in potentially hazardous environments if you are traveling to a branch or plant location. Ensure that you follow all safety guidelines that are required when working in the field, branch or manufacturing facility. This position generally operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the employee is regularly required to: • Sit for extended periods at a desk and work on a computer, • Use hands to finger, handle, or feel objects, tools, or controls, • Reach with hands and arms, • Talk and hear, • Occasionally lift and/or move up to 25 pounds, • Walk or stand periodically throughout the day, • Maintain sustained concentration on computer screens, • Work under deadlines with frequent interruptions The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Cactus Companies maintains a drug-free workplace and participates in E-Verify. Company DescriptionWHY CACTUS? As a leader in the Oil and Gas industry, you will find a career with Cactus rewarding and fulfilling. If you are a team player, self-starter and are able to adapt to a fast-paced work environment, this position is for you. As a Cactus Team Member, you will be a part of a team that is essential to the success of Cactus.WHY CACTUS? As a leader in the Oil and Gas industry, you will find a career with Cactus rewarding and fulfilling. If you are a team player, self-starter and are able to adapt to a fast-paced work environment, this position is for you. As a Cactus Team Member, you will be a part of a team that is essential to the success of Cactus.