Event Operations Coordinator
3 days ago
New York
Job Description Job Title: Event Operations Coordinator (Part Time) Location: Brooklyn, New York Reports to: Hospitality Operations Manager & Events Manager Hourly Rate: $30.00 - $35.00 Department: Events and Operations The Lighthouse, part of Whalar Group, is a first-ever creative campus and studio playground for the Creator Generation, offering Creators an I.R.L. platform to Learn, Make, and Belong. With Venice, CA already opened, and Brooklyn, NY opening in Fall 2025, and London/EMEA opening in 2026, the campuses are designed to empower and support career Creators and creative professionals, providing a dynamic environment explicitly tailored to their needs. Each campus features state-of-the-art, mixed-use content studios, and hosts impactful programming that empowers members to collaborate, learn, and grow their businesses within a thriving community. The Lighthouse expands opportunities and creative capabilities, offering Creators a dedicated space to co-create, connect, and lead the businesses shaping creative culture. Learn more: . About the role: In this role, you will support both the Events Manager and Hospitality Operations Manager in planning, coordinating, and executing events across our Brooklyn campus. You'll combine administrative precision with on-site leadership, ensuring every event, from intimate member gatherings to large-scale productions, runs seamlessly. You will collaborate closely with catering partners, vendors, and cross-campus teams to uphold an exceptional guest experience. Successful candidates will be organized, proactive, and excited to help bring creative programming and hospitality to life. Here's what you'll do day-to-day: Event Planning & Administration • Maintain detailed event sheets, timelines, checklists, and communication documents., • Assist with event inquiries, scheduling, and walkthrough coordination., • Prepare catering, rental, AV, and supply orders, tracking deliveries and invoices., • Keep Events Manager updated on changes, vendor confirmations, and operational needs., • Coordinate catering orders including guest counts, dietary needs, timing, and setup., • Partner with Café, Reception, Campus Support, Maintenance, and AV teams to prep spaces., • Assist with event setup including signage, materials distribution, staging, and light décor., • Serve as on-site floor lead, ensuring smooth communication across departments., • Monitor guest flow, check-in processes, and run-of-show adjustments., • Identify and troubleshoot issues quickly, escalating when needed., • Partner with Campus Support to maintain shared areas during high-traffic periods., • Assist in transitioning spaces between programs and activations., • Work with Café and Bar teams on beverage service and restocking., • Support Reception during VIP arrivals and guest coordination.Here's what we're looking for:, • 2–4 years of experience in events, hospitality, production support, or operations., • Experience coordinating vendors, catering, or facility operations is a plus., • Strong communication skills with a calm, professional, guest-first presence., • Comfortable using CRM tools, scheduling platforms, and basic spreadsheets., • Highly organized, adaptable, and confident managing multiple priorities in a fast-paced environment., • A hospitality-driven mindset—anticipating needs and taking proactive initiative., • Collaborative, reliable, and eager to support cross-functional teams., • Curious, open to feedback, and excited to learn new workflows.Physical Requirements:, • Ability to lift up to 25 lbs., • Frequent standing, walking, and movement across campus buildings., • Flexibility to work early mornings, evenings, and weekends based on event schedules. The Lighthouse provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Equal opportunity extends to all aspects of the employment relationship, including hiring, promotions, training, working conditions, compensation, and benefits.