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Meeting Planner Location: Irving, TX Reports to: Senior Manager, Events & Expositions Job Summary: The Meeting Planner is responsible for supporting the planning, organization, and execution of the association’s annual PPAI Expo and 4-5 membership Events throughout the year. This position requires strong attention to detail, organizational abilities, and proactive problem-solving skills to ensure seamless event execution. Travel Requirements: This role requires travel to support key events, including: January: The PPAI Expo May: North American Leadership Conference (NALC) June: Women’s Leadership Conference (WLC) September: Responsibility Summit October: Leadership Development Conference (LDC) Site Visits: Throughout, As Needed Key Responsibilities: • Event Logistics (25%): Manage meeting details, including food and beverage selections, audiovisual requirements, timelines, room diagrams, and onsite execution. Review BEOs, MEOs, and function orders with venues / vendors to ensure accuracy., • The PPAI Expo Logistics (25%): Oversee meeting space assignment and allocation, ancillary space requests, and internal & external food and beverage orders. Coordinate billing, audiovisual needs, timelines, and room setups while working collaboratively to ensure seamless execution., • Event Onsite Support (15%): Oversee setup and breakdown of events, ensuring all logistical components- such as AV, food and beverage, room sets, and venue logistics- are executed as planned., • Expo Onsite Support (15%): Oversee onsite logistics, ensuring seamless execution across key meeting spaces, including but not limited to General Session, Breakout Rooms, Show Floor food and beverage activations, and internal functions. Maintain visibility throughout external meeting spaces, proactively addressing logistical challenges. Manage and guide 1-2 temporary meeting planners, ensuring all onsite coordination follows established plans., • Budget and Invoicing (5%): Assist in budget development and expense tracking, ensuring all costs are property reconciled and aligned with financial objectives., • Milestone & Timeline Management (5%): Maintain and track critical deadlines to ensure all key event milestones are met., • Other Duties as Directed (5%): Participate in miscellaneous projects and assignments that support the Expositions & Events team. Experience Requirements: • 2+ years of experience in event management. Knowledge, Skills and Abilities: • Exceptional Organizational & Time Management: Ability to multitask, prioritize effectively, and meet tight deadlines., • Attention to Detail & Adaptability: High attention to detail, problem-solving, and flexibility to handling onsite changes., • Effective Conflict Resolution & Problem Solving: Skilled in negotiation skill and strategic thinking to tackle challenges and resolve conflict efficiently., • Microsoft Office Suite Proficiency: Expertise in Outlook, Word, Teams, Excel, and PowerPoint., • Financial Management: Ability to budget, track expenses, and ensure cost-effective event execution., • Professional Customer Service: Maintain professionalism, communicate effectively in high-pressure situations Specific Qualifications: • Independent and Proactive Work Style: Able to manage tasks efficiently, complete projects, and identify opportunities for process improvements., • Clear & Effective Communication: Comfortable working with both internal teams and external partners to ensure smooth coordination., • Team-Oriented & Composed Under Pressure: Works well in a collaborative environment and remains steady in fast-paced situation., • Flexible & Adaptable Approach: Maintains a positive attitude and adjusts effectively to changing needs. Association-Wide Responsibilities & Values (expectations of everyone): • Provide honest and ongoing communication as needed to support success throughout the organization., • Meet established deadlines for all projects, reports and communications for all audiences both internally and externally., • Provide high-quality products, reports, communications and projects for all audiences internally and externally., • Be fair, consistent, responsive and supportive of leaders, staff, board members, members and vendors., • Help PPAI to continually seek improvement. Be prepared to personally manage changes taking place within PPAI and the industry., • Be empowered, accountable and responsible for your career success, actions, influence and impact upon the organization as a whole., • Foster cultural values, mission and overall organizational guidelines of PPAI. Job Status: • FLSA Status: Exempt, • Compensation: Salary, • Job Status: Full-Time, • Daily Schedule: Flexible, • Work Location: Position must work from HQ location with Hybrid Remote Work Model Physical Activity: • Manual Labor & Heavy Lifting: Involves lifting, carrying, and positioning event equipment and materials, • Frequent Walking & Active Movement: Extensive on-foot travel throughout event spaces to oversee setup and logistics, • Dynamic Physical Tasks: Requires pushing, pulling, bending, and stooping to assist with setup and adjustments., • Prolonged Standing & Sitting: Alternates between stationary and active roles depending on event needs., • Endurance & Stamina: Long work hours, extended workweeks, and high-energy demands, especially during peak event periods. Work Environment: • Office environment, • Trade show floor or event venues, • Temperature controlled environment

Overview We are seeking an experienced Event Planner on a contract basis to lead the planning and execution of an internal leadership development conference. The contractor will oversee logistics, vendors, design elements, onsite experience, and production for a live, in‑person event taking place in May. This role requires a highly organized, proactive professional who is comfortable working with senior leaders, managing multiple workstreams, and driving end‑to‑end execution with minimal oversight. Scope of Work & Responsibilities Planning & Logistics • Lead full planning lifecycle for a multi‑day internal leadership development event (up to 200 attendees)., • Coordinate venue management, room layouts, AV needs, catering, décor, print materials, and transportation., • Manage registration processes, attendee communications, and special accommodations., • Partner with internal stakeholders to shape agenda flow and session experience design., • Support creation of graphic design elements for event assets (agendas, signage, badges, digital graphics, slide templates)., • Build run‑of‑show materials, scripts, speaker briefings, and stage management plans., • Source, negotiate, and manage vendors (catering, printing, transportation)., • Estimate, track, and reconcile budgets in partnership with internal leads., • Serve as the event’s onsite lead, managing setup, registration, transitions, and vendor oversight., • Troubleshoot issues in real time and ensure a seamless attendee experience., • Support survey distribution, feedback consolidation, and lessons learned., • Provide final budget reconciliation and close‑out documentation. Required Experience • 3–5+ years of corporate event planning or conference management experience (internal or external)., • Demonstrated ability to run events end‑to‑end with minimal direction., • Strong project management skills with comfort managing multiple workstreams and deadlines., • Experience working directly with executives and senior leadership teams., • Proficiency with Microsoft 365 and common event planning platforms., • Ability to work onsite in Irving, TX for key meetings and full event execution. Preferred Skills • Experience planning executive‑level programs or leadership development events., • Familiarity with hybrid or virtual event technologies (Teams, AV systems)., • Experience designing branded content and visual storytelling for senior audiences, following brand guidelines for visual consistency., • Background in communications, corporate events, organizational development, or HR. Key Attributes • Highly detail‑oriented, • Excellent communicator, • Calm under pressure and solution‑oriented, • Strong stakeholder management, • Creative and experience‑driven, • Able to work independently and drive clarity

Job DescriptionBring The Joy At Nothing Bundt Cakes, the Guest Services Representative sweetens up the place, setting the mood and making a stop in the bakery an event worth posting about. Youll get to play party planner by helping guests order the right cake for their celebrations and making sure their orders go off without a hitch. Youll make everyone feel welcomed, and youll create an environment of generosity, happiness, and joy in your community. But it gets even better: Enjoy your evenings: We close earlier than most food service jobs. We offer flexible work schedules. Were keeping it casual. T-shirts and sneakers are where its at! Cake discounts. Yummm! You dont have to be 18 to work here, so students can join us. This job is fun. Its literally a piece of cake! This is a great place to make new friends! Youll get trained. Not only on crafting cake, but on growing your career. We love to celebrate and bring joy to the community.

Job DescriptionBenefits: • Employee discounts, • Flexible schedule, • Free food & snacks But it gets even better: • We close early so you can enjoy your evenings., • We offer flexible work schedules., • Were keeping it casual. T-shirts and sneakers are where its at!, • Cake discounts. Yummm!, • You dont have to be 18 to work here, so students can join us., • This job is fun. Its literally a piece of cake!, • This is a great place to make new friends!, • Youll get trained. Not only on crafting cake, but on growing your career., • We love to celebrate and bring joy to the community. Apply now. Joy is the job.

Job Description Leigh & Co. Events is a fast-growing wedding planning company based throughout the entire United States - we are looking for planners in Texas. We provide wedding design, wedding coordination and planning services for engaged couples. The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding planner. This position is a contract role and you can pick your own schedule! Training is provided. Pay ranges from $20 - $35/hour and is paid per project. We're looking for individuals to join for our 2026 season and beyond. This position will serve as a lead planner to provide wedding planning services for couples, primarily onsite. It's a great opportunity for someone looking for work in the wedding industry. You will work alongside our assistant coordinators and provide the following to execute weddings. • Create wedding timelines for couples, • Be an advocate for the couple, keeping them calm under pressure and assisting with any issues that arise throughout the day, • Oversee ceremony & reception set up, • Execute all day-of operations for the wedding, which includes being at the venue from the very beginning of the morning through tear down at the end of the night, • Greet and direct all vendors, • Communicate with all vendors regarding set ups, • Set up of seating cards, menu cards, table numbers, favors, guest book and other decor, • Assist the wedding party and family with any needs, questions or concerns, • Ability to work weekends is essential, • Must have 2 years experience as a wedding planner or event planner, • Must have strong communication skills and be detail oriented, • Must have reliable transportation, • Must be able to carry and lift 30 lbs.

Job DescriptionAbout Us:HighLevel is a cloud-based, all-in-one white-label marketing and sales platform that empowers marketing agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. We are proud to support a global and growing community of over 2 million businesses, from marketing agencies to entrepreneurs to small businesses and beyond. Our platform empowers users across industries to streamline operations, drive growth, and crush their goals. HighLevel processes over 15 billion API hits and handles more than 2.5 billion message events every day. Our platform manages 470 terabytes of data distributed across five databases, operates with a network of over 250 microservices, and supports over 1 million domain names. Our People:With over 1,500 team members across 15+ countries, we operate in a global, remote-first environment. We are building more than software; we are building a global community rooted in creativity, collaboration, and impact. We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home. Our Impact:Every month, our platform powers over 1.5 billion messages, helps generate over 200 million leads, and facilitates over 20 million conversations for the more than 2 million businesses we serve. Behind those numbers are real people growing their companies, connecting with customers, and making their mark - and we get to help make that happen.Learn more about us on our YouTube Channel or Blog Posts Who You Are:You are a highly detail-oriented and proactive individual, ready to become an integral part of our dynamic events team as an Event Planner. In this pivotal role, you will meticulously plan and execute events from start to finish, ensuring every detail aligns with our strategic goals. You will lead the coordination of all event logistics, including vendor and venue management, catering, audio-visual needs, and transportation while collaborating with stakeholders to develop detailed event plans and ensure seamless execution. Your contributions will be key in creating memorable experiences for our attendees and achieving our event goals. What You’ll Bring:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. What You’ll Be Doing: • Lead and execute diverse events (conferences, seminars, workshops, corporate events, HighLevel sponsored events) both on-site and remotely., • Travel is required (20–30%), including occasional weekend availability for corporate events., • Collaborate with stakeholders to define event objectives and desired outcomes., • Develop comprehensive event plans, including timelines, budgets, and task lists., • Manage event logistics: overseeing supply packing/shipping from Dallas office, coordinating catering, AV, and transportation., • Identify, negotiate with, and manage vendors, venues, and service providers., • Delegate tasks and provide real-time problem-solving., • Assist with event setup and dismantling, which includes lifting up to 50 lbs and prolonged standing., • Work with internal teams (marketing, communications, operations) for seamless execution., • Conduct post-event evaluations, analyze data, and compile reports for improvement., • Maintain flexibility to work in the Dallas office a few days a week, varying with the event schedule., • Bring a collaborative, proactive, and professional attitude, representing HighLevel at in-person events..Experience/Education/Certifications Required:, • Must be available to work and attend in-person or virtual meetings during regular business hours (Monday through Friday, 9:00 am - 5:00 pm CST) Work availability, hours, and days will change when attending events., • Bachelor's degree in Event Management, Marketing, or related field preferred., • At least 2-4 years of experience as an event planner, Marketing, event planning, customer relations or related field., • Experience with virtual and hybrid event platforms., • Proficiency in event management software and Microsoft Office Suite., • Strong organizational and project management skills, with the ability to manage multiple projects simultaneously., • Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously., • Proven ability to work independently when needed., • Demonstrated approach to problem-solving and conflict management., • Must be proactive, accountable, eager to learn, and ready for challenges., • Excellent verbal and written communication skills. #LI-Hybrid#LI-BQ1 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionAbout UsHighLevel is a cloud-based, all-in-one white-label marketing and sales platform that empowers marketing agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. We are proud to support a global and growing community of over 2 million businesses, from marketing agencies to entrepreneurs to small businesses and beyond. Our platform empowers users across industries to streamline operations, drive growth, and crush their goals. HighLevel processes over 15 billion API hits and handles more than 2.5 billion message events every day. Our platform manages 470 terabytes of data distributed across five databases, operates with a network of over 250 microservices, and supports over 1 million domain names. Our PeopleWith over 1,500 team members across 15+ countries, we operate in a global, remote-first environment. We are building more than software; we are building a global community rooted in creativity, collaboration, and impact. We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home. Our ImpactEvery month, our platform powers over 1.5 billion messages, helps generate over 200 million leads, and facilitates over 20 million conversations for the more than 2 million businesses we serve. Behind those numbers are real people growing their companies, connecting with customers, and making their mark - and we get to help make that happen.Learn more about us on our YouTube Channel or Blog Posts Who You Are:You are a highly detail-oriented and proactive individual, ready to become an integral part of our dynamic events team as an Event Planner. In this pivotal role, you will meticulously plan and execute events from start to finish, ensuring every detail aligns with our strategic goals. You will lead the coordination of all event logistics, including vendor and venue management, catering, audio-visual needs, and transportation while collaborating with stakeholders to develop detailed event plans and ensure seamless execution. Your contributions will be key in creating memorable experiences for our attendees and achieving our event goals. What You’ll Bring:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. What You’ll Be Doing: • Lead events both on-site and remotely, overseeing seamless execution from planning to completion, encompassing conferences, seminars, workshops, corporate events, with a focus on HighLevel Hangouts (local meetups)., • Travel onsite to various venues (approximately 50–60% travel for corporate events) including occasional weekend availability as needed., • Collaborate with stakeholders to understand event objectives, target audience, and desired outcomes., • Develop detailed event plans, including timelines, budgets, and task lists., • Ensure timely preparation and shipping of all event materials while coordinating logistical details such as catering, audio-visual requirements, and transportation., • Identify, negotiate with, and manage relationships with vendors, venues, and service providers., • Delegate tasks and responsibilities to team members as needed, maintaining clear communication and providing real-time problem-solving., • Collaborate effectively in setting up and dismantling event materials to ensure seamless execution, involving tasks such as lifting up to 50 lbs and prolonged periods of standing., • Work closely with internal teams, including marketing, communications, and operations, to ensure seamless event execution., • Maintain flexibility to work in the Dallas office a few days a week, with the schedule varying based on the events calendar., • Bring a collaborative mindset and a proactive, can-do attitude to every interaction. This role requires representing HighLevel with professionalism and enthusiasm at in-person events.Experience/Education/Certifications Required:, • Must be available to work and attend in-person or virtual meetings during regular business hours (Monday through Friday, 9:00 am - 5:00 pm CST) Work availability, hours, and days will change when attending events., • Bachelor's degree in Event Management, Marketing, or related field preferred., • At least 2-5 years of experience as an event planner, Marketing, event planning, customer relations or related field., • Experience with virtual and hybrid event platforms., • Proficiency in event management software and Microsoft Office Suite., • Strong organizational and project management skills, with the ability to manage multiple projects simultaneously., • Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously., • Proven ability to work independently when needed., • Demonstrated approach to problem-solving and conflict management., • Must be proactive, accountable, eager to learn, and ready for challenges., • Excellent verbal and written communication skills. #LI-Hybrid#LI-BQ1 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionConference Planner, Training Programs Irving, TX 75039 10+ Months Hybrid Role Purpose: The Conference Planner, Training Programs, is responsible for supporting the enhancement and delivery of onboarding and training programs for client Conferences non-quota bearing associates. This role is a key contributor to the FastStart to Success onboarding program, equipping new hires with personalized tools and resources to build foundational knowledge of client’s business, culture and Conferences. The Conference Planner delivers immersive learning experiences—both virtually and in-person—that enable new hires to connect with colleagues, develop critical skills and prepare for success in their roles. This role drives the end-to-end execution of in-person training programs, managing all aspects of event planning and logistics for new hire events across multiple locations annually. Additionally, the Conference Planner supports the ongoing content creation and change management of training resources while also contributing to early career development initiatives. Primary Responsibilities: • Manage event planning execution and logistics for Onsite New Hire Experiences at Destination Conferences and In-Office Welcome Days, including reserving space, confirming calendars and overseeing setup requirements to ensure seamless events across multiple locations annually., • Build strong partnerships with Logistics leads, facilities partners, presenters and hosts to coordinate event details and maintain effective communication throughout the planning process., • Execute tasks outlined in playbooks and setback schedules to ensure seamless delivery of in-person experiences; recommend process improvements as programs evolve., • Support the creation and management of training and onboarding resources, including editing content and updating resources across learning platforms., • Review new hire reports weekly—including active rosters, transfers and future hires—and provide guidance to hiring managers as needed., • Distribute Hiring Manager Surveys monthly; track results in program dashboards., • Maintain tracking systems for attendance and feedback across all onboarding programs and offerings, and share key insights with management to support ongoing program evaluation and improvement., • Assist with change management initiatives, including organizational updates, by updating intranet pages, onboarding checklists and asset library., • Manage internal inbox to ensure associate questions and inquiries are answered in a timely fashion., • Support delivery of engagement and development initiatives for early career development programs.Expected Results:, • Ensure flawless event execution by coordinating logistics, managing timelines and proactively addressing challenges for in-person onboarding experiences., • Educate hiring managers on available resources to ensure a smooth transition and successful integration., • Gather feedback and data to help improve onboarding and training programs, and share results with the team., • Streamline reporting and tracking processes to improve accuracy and efficiency.Skills:, • Ability to prioritize and manage multiple tasks in a high-performance environment., • Consistent demonstration of integrity, collaboration, no-limits mindset, objectivity, and results driven, • Results-oriented drive and a solid work ethic., • Solid computer and analytical skills: Microsoft Office and Google, especially Excel and Sheets., • Outstanding written and verbal communications skills with exceptional attention to detail., • Innovative approach to process and workflow with proactive problem-solving skills., • Ability to efficiently prioritize and plan work activities in a dynamic work environment., • Strong service ethic and consideration for people.Education:, • Bachelor’s degree, • 1-3 years professional work experience, • Project management and/or event management experience preferred#TB_EN #ZRCompany DescriptionFounded in 2002 by three former Monster.com executives; TalentBurst is an award-winning full-service Staffing Firm working directly with Fortune 500 companies in the US and Canada. We specialize in Contract and Contract to Permanent roles across many industries and have direct/contractual relationships with all our clients. Please visit our website or come meet us at our offices in Natick, MA, Miami, FL, Christiansburg, VA, Vineland, NJ, Houston, TX & downtown San Francisco, CAFounded in 2002 by three former Monster.com executives; TalentBurst is an award-winning full-service Staffing Firm working directly with Fortune 500 companies in the US and Canada. We specialize in Contract and Contract to Permanent roles across many industries and have direct/contractual relationships with all our clients. Please visit our website or come meet us at our offices in Natick, MA, Miami, FL, Christiansburg, VA, Vineland, NJ, Houston, TX & downtown San Francisco, CA

The Meeting Planner is responsible for supporting the planning, organization, and execution of the association’s annual PPAI Expo and 4-5 membership Events throughout the year. Event Logistics (25%): Manage meeting details, including food and beverage selections, audiovisual requirements, timeline

Lead full planning lifecycle for a multi‑day internal leadership development event (up to 200 attendees). Support creation of graphic design elements for event assets (agendas, signage, badges, digital graphics, slide templates). Manage event timing, production cues, and speaker flow.

Travel and work outside of office hours as needed to attend events and client meetings (may include weekends).

Travel and work outside of office hours as needed to attend events and client meetings (may include weekends).

Travel and work outside of office hours as needed to attend events and client meetings (may include weekends).

As an Event Service Manager, you will be responsible for event execution between the hotel and the customer during the meeting or event. Serve as the event planner primary contact during event on property and is responsible for his/her experience. Provide direction and supervision to affected depart

The Event Coordinator is responsible for the planning of events hosted by the DGAC. The planner will also be responsible for the relationships of events sponsors including: campus departments, student groups, non UTD partners, corporate partners and co-sponsored partners without affiliation (brides

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Job Description Job Description This popular downtown Dallas Law Firm is looking for a dynamic Litigation Legal Assistant to support her attorneys in the litigation Section.This role is ideal for a detail-oriented individual with experience in litigation support and administrative tasks within the

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The Drafter-Associate Project Manager.Responsibilities include providing Computer-Aided Design (CAD) support for the Power Systems Sales team using applicable applications, including AutoDESK and Solidworks.Drafts as dictated by projects to include, but not limited to, wiring diagrams, schematics, e

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