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Job Description ASSISTANT TO THE CHIEF EXECUTIVE OFFICER The Fresh Air Fund is a youth development organization providing transformative outdoor experiences, at no cost, for New York City children from underserved communities. At six sleepaway camps in New York’s Mid-Hudson Valley, children have new experiences, learn new skills and gain new perspectives. Youth also participate in year-round leadership, career exploration and educational programs. The Fresh Air Fund is hiring an Assistant to the Chief Executive Officer (CEO) to join our team. Position Summary: The Fresh Air Fund seeks an energetic, goal-oriented professional to provide administrative support to the CEO on day-to-day activities in addition to supporting the CEO’s efforts in board engagement, fundraising with major donors, and organizational leadership. This person will work closely with members across the organization and must be highly collaborative, flexible, and communicative. This position is full-time, based in our New York City office and currently requires three days a week in the office. The Fresh Air Fund offices are open and available all week, and all employees are permitted and encouraged to come to the office to work. The Fund may modify its remote work policy generally or with respect to any position at any time. This role reports to the Chief Executive Officer. Responsibilities: • Provide full administrative support to the CEO, including managing the calendar, coordinating internal and external engagements, scheduling travel arrangements, and practicing the highest level of discretion., • Assist the CEO with preparation for internal and external meetings, including conducting research, creating agendas, confirming details of meetings, gathering materials, and ensuring talking points and background for meetings are prepared in advance., • Prepare and/or edit correspondence, reports, and presentations on behalf of the CEO to ensure excellence in all written and verbal communication., • Track and support CEO’s deadlines and priorities., • Set, review, and manage the Executive Department’s operating budget., • Coordinate all aspects of Board of Directors and Committee meetings, including scheduling with Committee Chairs, preparing agendas and materials, distributing invitations, managing A/V support, and taking meeting minutes., • Assemble and distribute quarterly Board Meeting Books; manage deadlines for staff submissions, coordinate CEO’s review, and copy edit all materials with strong attention to detail., • Manage Microsoft Suite and other platforms to schedule meetings and distribute documents., • Collaborate with leadership to ensure proper governance, including maintaining the organization’s minute book, policies, and governing documents., • Collaborate with the Development team to support CEO’s portfolio of donors, including outreach, cultivation, and correspondence, while tracking all engagements in Salesforce., • Support planning and execution of fundraising events, including CEO’s participation., • Manage reconciliation of monthly charges and travel reimbursements for the CEO., • Troubleshoot IT needs for the CEO and manage technology for Board and Committee meetings, collaborating with the IS&T team to ensure seamless hybrid participation., • Support and manage special projects, as assigned, and serve as a contributing member of the staff by attending meetings and serving on related project teams., • Liaise with all internal departments to uplift FAF culture and ensure that CEO’s initiatives are understood by all employees., • Other responsibilities as assigned. Qualifications: • BA/BS degree., • Strong administrative experience., • Strong computer skills, including proficiency in Microsoft Office (Word, Excel, and PowerPoint)., • Willingness and enthusiasm to learn Salesforce; prior experience preferred but not required., • Excellent communication and organizational skills, with great attention to detail and the ability to prioritize., • Excellent writing, editing, and proofreading skills, with the ability to craft presentations, letters, and materials in the CEO’s voice and within brand guidelines., • Maturity, diplomacy, and professionalism in representing FAF and the CEO with high-profile Board members, donors, and stakeholders., • Ability to work quickly and efficiently under pressure and meet tight deadlines., • Must be able to effectively multi-task, manage competing priorities, and maintain focus on short-term and long-term goals of the CEO and organization., • A team player with a passion for their work, positive attitude, drive for success, and enthusiasm to share creative ideas., • Ability to work on-call occasionally, including certain evenings and weekends. Salary & Benefits The salary range for this role is $55,000 to $65,000. The Fresh Air Fund offers a generous benefits package including medical, dental and vision insurance, flexible spending accounts, commuter benefits, and employer and employee retirement contribution plans. Application Instructions To apply, please submit an Assistant to the Chief Executive Officer application and cover letter. We are hiring on a rolling basis and encourage interested applicants to apply as early as possible. No calls or recruiters, please. The Fresh Air Fund is proud to be an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in its work and on its staff. We strongly encourage candidates of all identities, experiences, orientations, and communities to apply.

Job DescriptionBenefits: • 401(k) This position is ideal for someone who thrives in fast-paced environments, is highly organized, professional under pressure, and comfortable enforcing accountability across teams. Core Responsibilities Client Retention & Communication • Monitor and manage incoming client communications, • Track, log, and follow up on all client issues and requests, • Ensure timely resolution of complaints with Operations, • Draft professional responses and updates on behalf of the CEO, • Schedule and prepare quarterly client check-ins, • Track contract renewals, expirations, and pricing adjustmentsCEO Support & Time Management, • Manage CEO calendar, meetings, and priorities, • Screen emails and calls; escalate only critical matters, • Prepare meeting agendas, summaries, and follow-ups, • Act as a buffer between CEO and day-to-day operational noiseOperations & Staff Coordination, • Track guard compliance (licenses, training, certifications), • Flag repeated attendance or performance issues, • Coordinate with Operations on coverage gaps and replacements, • Ensure post orders are updated, distributed, and acknowledgedInternal Accountability, • Track internal action items and deadlines, • Follow up with managers and supervisors to ensure execution, • Maintain task lists and weekly reports for CEO reviewAdministrative Oversight, • Coordinate timesheet collection from guards and escalation matters, • Prepare documents (COIs, letters, internal memos), • Assist with onboarding coordination for new hires, • Support invoicing follow-ups and vendor communicationRequired Qualifications, • 3+ years as an Executive Assistant, Operations Coordinator, or similar role, • Strong written and verbal communication skills, • Exceptional organizational and follow-up abilities, • Comfortable handling confidential and sensitive matters, • Ability to multitask and prioritize under pressure, • Professional demeanor with clients, executives, and staffPreferred Experience, • Security, facilities, hospitality, or service-based industries, • Experience supporting a founder or CEO, • Familiarity with scheduling, payroll, or compliance trackingStrong communication skills both written and verbal for professional correspondence and customer service interactions. This position offers an engaging work environment where attention to detail and proactive problem-solving are valued highly. The successful candidate will play a vital role in supporting our leadership team through efficient administrative practices and seamless project execution. Job Type: Full-time Benefits: • 401(k)Work Location: In person

Job DescriptionLocation: Jackson Heights, Queens Salary: $45K-60K We are seeking a motivated, organized, and proactive Administrative Assistant to directly support the CEO of a growing home care agency. This is a unique opportunity to work closely with executive leadership and gain hands-on exposure to operations.Responsibilities of Home Care Admin Assistant: * Manage and maintain the CEO’s calendar, scheduling meetings, appointments, and calls * Coordinate and book travel arrangements • Monitor and manage the CEO’s email inbox Monitor company portals and ensure documentation is updated and compliant * Track and follow up on Home Health Aide (HHA) documentation, credentials, and onboarding requirements • Maintain organized digital filing systems and reports, • Provide general administrative support to help streamline daily operationsQualifications for Home Care Admin Assistant: Strong organizational and time management skills * Excellent written and verbal communication abilities • Computer proficient, • Professional, resourceful, and solutions-oriented

The EA works closely with the broader Executive Assistant team to ensure aligned support across the organization and will assist with office management needs when required. This position is fully in-person in the NYC Executive Office and reports to the Senior Executive Assistant, CEO Office. Partner

Backed by top-tier investors and trusted by leading enterprises, we're scaling fast, and our story needs to be told with power and precision. Executive Assistant To The CEO. Provide administrative, logistical, and personal support to the CEO and executive team members.

The Center for Family Representation Inc.CFR) is an award-winning, innovative law and policy organization that serves primarily Black and Brown families and youth in Queens, Manhattan, the Bronx, and Staten Island with an interdisciplinary legal defense model that serves more than 2400 clients every

You know how to read a room, when to command the Partner's schedule, and how to handle a high volume of daily questions with a positive, solutions-oriented attitude. Sunshine Sachs Morgan & Lylis has an immediate opening for a strategic, incredibly organized Executive Assistant to support a Partner

Ragan Communications is seeking an exceptional Executive Assistant to serve as a strategic partner to the CEO and executive leadership at Ragan Communications, the leading media and training brand for communicators and marketers. Company-paid disability and life insurance. This role is ideal for a m

Minimum 8+ years of executive support experience, with at least 5 years supporting C-suite executives (preferably a CEO or Global Leader). Executive Assistant To The CEO Of Carat North America. The Executive Assistant (EA) to the CEO of Carat North America will provide high-level administrative, ope

Executive Assistant To The CEO. As Executive Assistant to the CEO at GlossGenius, you will be a force multiplier for one of the most demanding and high-visibility roles in the company. Executive Assistant supporting a C-suite executive, ideally at a high-growth startup or venture-backed company.

Executive Assistant, Office Of The President And CEO. As the Executive Assistant, Office of the President and CEO you will provide direct administrative support to the President and CEO including calendar management, T&E, communication and coordination. The office of the President and CEO directly s

International financial institution is seeking an experienced and highly organized Executive Assistant to support their CEO in a dynamic and fast-paced environment. Assist the CEO in various secretarial duties to ensure smooth day-to-day operations. Responsible for managing travel arrangements and e

The Executive Assistant (EA) to the CEO provides strategic, operational, and administrative support to the CEO and the Office of the CEO. Serves as a trusted representative of the CEO and the Office of the CEO, exercising sound judgment in all interactions. Tracks action items and ensures timely fol

Executive Assistant To CEO & CRO - Endex.We're seeking an exceptional Executive Assistant to support our CEO and CRO, serving as their key strategic partner in driving Endex's executive operations forward.This position demands superior organizational abilities, confidentiality, and the skill to anti

Manage the CEO/Managing Partner's calendar, including scheduling meetings, appointments, and travel arrangements. Act as the primary point of contact between the CEO and internal/external stakeholders.

Executive Assistant To CEO & CFO. Our healthcare client is seeking a highly organized and proactive Executive Assistant to support their CEO and CFO.

As a Senior Executive Assistant, you will provide high-level administrative and project management support to multiple senior executives within the Health Division leadership team. Provide coverage for the Executive Assistant to the CEO during peak periods or vacations. Arrange travel and ground log

We are seeking a dedicated Executive Assistant to work directly with the CEO of a small, family-owned company specializing in the manufacturing and distribution of high-temperature adhesives.

As the Executive Assistant, you will provide individualized support to the CEO and senior leadership, enabling the team to focus on strategic priorities.

Proven work experience as an Executive Assistant supporting C-suite leaders. The Executive Assistant will utilize extensive knowledge in a variety of areas to provide an advanced level of administrative support to the CEO and CFO of the New York Proton Center. The Executive Assistant must exercise g

TP ICAP Group Executive Assistant. The primary focus of the role will be to manage extensive diary management, complex travel arrangements and acting as an initial point of contact for all enquiries and guests. Support numerous executives including, but not limited to, the CEO of Global Broking and

A high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is looking for a polished, seasoned, and well-experienced Personal Assistant/Executive Assistant to support the CEO. Personal Assistant/Executive Assistant To CEO.

The CEO of a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants part-time. Additional Personal / Creative / Executive Assistant duties as needed. Manage both personal and professional tasks, which include reservations, app

Executive Assistant to the CEO - Bloomberg Media. Bloomberg Media empowers global business leaders with breaking news, expert opinion and proprietary data distributed on every platform, across every time zone. We are seeking a highly experienced Executive Assistant to provide comprehensive, high-lev

ORIX USA is seeking an experienced Japanese bilingual Sr Administrative Assistant to support a senior executive and the CEO Office. Japanese Bilingual Sr Administrative Assistant. This role involves providing high-level administrative support to a senior executive of the CEO Office.

As Executive Assistant to the CEO, you'll work at the heart of our leadership team and play a critical role in making sure Via runs smoothly at the highest levels. Executive Assistant To The CEO. A trusted partner and collaborative teammate who knows when to lead and when to follow.

We are looking for an Executive Assistant to serve as the right hand to our CEO and help keep day-to-day operations running smoothly. We're building the world's most accessible robotics platform to bring AI-native automation into manufacturing and beyond to propel human productivity toward a more ab

Executive/Personal Assistant To The CEO. Executive/Personal Assistant role, ideally supporting a founder, CEO, or high-profile individual. Hill House Home is seeking an experienced Executive Assistant to join our New York team, reporting directly to the CEO.

Support executive-led marketing and tourism initiatives, ensuring smooth execution. C-suite executives, preferably in tourism, hospitality, destination marketing organizations (DMOs), or associations with greater than 150 employees. Knowledge of New York City's boroughs, tourism industry, and cultur

Pay: $65,000.00 - $70,000.00 per year Job description: The Administrative Assistant will support our CFO and legal counsel's day-to-day business activities. This position will be 100% onsite 5 days a week. Key Essential Job Functions: • Coordinate and schedule meetings on the Outlook calendar; create meeting agendas, • Research and book travel arrangements; prepare travel itineraries; prepare expense reimbursements, • Answering/screening phone calls, • File maintenance, • Minor contract review, • Certificate of Insurance, • Assembling contract exhibits, • Maintain database of contracts, • Assistance with business correspondence, • Be a liaison; build relationships with staff and key client contacts, • Create excel spreadsheets as directed, • Internet research, • Support planning events, • Other tasks as assigned Knowledge, Skills, Abilities: • 3-5 years' experience as an Administrative Assistant or similar support role, manufacturing a plus, • Associates degree required, • Excellent written and verbal communication skills, • Strong organization and time management skills required, • Work well with others and customer service oriented, • Comfortable working in a high-pressure environment, • Highly proficient in Microsoft Applications, especially Word, Excel and PowerPoint a must, • Proven ability to multi-task, • Experience working with external customers, suppliers, and vendors, • Experience interacting with executive level leads, such as CEO and COO Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Employee assistance program, • Health insurance, • Life insurance, • Paid time off, • Referral program, • Vision insurance

Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role. Executive Administrative Assistant. We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to our President/CEO and the Executive Team.

As Executive Assistant to the CEO, you'll be both a strategic partner and operational backbone to the Office of the CEO. Execute flawlessly on the details that matter: coordinate travel (and handle the inevitable last-minute changes), manage inbox and correspondence with discretion, prepare briefing

Personal Assistant/Executive Assistant To CEO. A high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is looking for a polished, seasoned, and well-experienced Personal Assistant/Executive Assistant to support the CEO. This position involves working in office

As Executive Assistant to the CEO, you'll be both a strategic partner and operational backbone to the Office of the CEO. Act as a true strategic partner and focus the CEO's attention: serve as the CEO's right hand, exercising sound judgment to determine what requires CEO attention versus what you ca

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Bonus based on performance, • Competitive salary, • Dental insurance, • Employee discounts, • Health insurance, • Training & development, • Vision insurance Were looking for a driven professional ready to take ownership in a role that blends sales support with hands-on marketing execution. In this position, youll have the autonomy to shape how we grow revenue by: This is a hybrid role designed for someone who thrives in environments where initiative is valued and independence is encouraged. With flexibility to expand responsibilities based on your availability and business needs, youll have the chance to make a visible impact while growing your career. If youre ready to leverage your experience in a setting where agility, creativity, and impact matterand where your work will be seen and feltthis is the role for you. Our Story Optimatum is a leading vendor management firm, delivering savings for the HR supply chain since 2007. We are the first company in the market to bring best practices in vendor management to HR Supply Chain operations: Employer-Sponsored Healthcare, Retirement, HR Systems, and M&A/Transitional Services. We design and execute harmonization strategies and provide active management and oversight to help clients create and capture value. Our end-to-end point solutions are seamless to implement and maintain and drive operational efficiency through vendor accountability. Were a high-performing, entrepreneurial organization built on a foundation of client focus and innovation. Our culture celebrates individuality, inclusion, and collaborative growth. At Optimatum, youll find an environment that encourages continuous learning and personal developmentwithout the constraints of corporate bureaucracy. Every team member plays a meaningful role in driving our success and is recognized for their unique strengths and contributions. The Opportunity • Manage a dynamic, complex executive calendar, proactively prioritizing meetings, resolving conflicts, and anticipating needs., • Coordinate domestic end to end: flight/hotel bookings, visas (as needed), detailed itineraries, manage team logistics & events, • Prepare, polish, and deliver presentations (PowerPoint) and analysis (Excel) for internal and external meetings., • Act as the CEOs primary point of contact with internal team, clients and partners; exercise judgment and discretion in all interactions., • Conduct targeted research, compile briefing materials, and draft executive summaries to enable informed decision making., • Drive follow through on high priority actions and deadlines; track commitments and ensure timely completion., • Maintain confidential records and organized digital/physical filing systems., • Plan and support leadership meetings, executive offsites, board sessions, and company events., • Champion process improvements that enhance efficiency and executive productivity., • Coordinate cross functional initiatives:, facilitate collaboration, and ensure accountability across teams., • Partner with the CEO to operationalize priorities, identify blockers early, and drive outcomes in a fast moving environment., • Draft, edit, and proofread professional communications (emails, memos, announcements) that reflect the CEOs voice and organizational standards., • Demonstrate high emotional intelligence in managing sensitive communications and navigating high pressure situations., • Cultivate strong relationships with internal leaders, clients, vendors, and partners; serve as a trusted representative of the CEO., • Proficient in Microsoft Suite, • 10 years of prior administrative experience with at least 5+ years supporting senior executives (C suite preferred) in a fast paced environment., • Proven expertise in calendar management and organization logistics., • Exceptional attention to detail, organization, and ability to manage multiple complex tasks simultaneously., • Self-motivated, proactive, and able to work with minimal direction; demonstrates strong judgment and discretion., • Polished written and verbal communication skills with experience drafting executive level correspondence., • Comfortable adapting to changing priorities and learning new tools and processes.Core Attributes for Success, • Strategic mindset with the ability to anticipate needs and recommend solutions., • High EQ, professionalism, and a client service orientation., • Resourceful problem solver who takes ownership and delivers results., • Continuous learnereager to adopt new tools and approaches., • Team player who builds trust and communicates with clarity and tact., • Operates with a sense of urgency., • Excellent time management skills., • Salary and bonus, • Comprehensive Healthcare Coverage Medical, Dental, Vision, Life Insurance, STD & LTD, • 401(k) with employer match, • Flexible time off policy including vacation, personal days and holidays Join the Optimatum Team, bring your talent, and work in our New York City office located in the Rockefeller Center area. (This is a hybrid position) ** The expected annual salary ranges from $65,000-$90,000. Salary offers are based on a wide range of factors including, but not limited to, relevant skills, training, experience, education, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and, where applicable, certifications and licenses obtained. Market and organizational factors are also considered. Flexible work from home options available.

Job DescriptionSalary: $45,000-$60,000 Title: Administrative Assistant Summary: IHL is looking for an Administrative Assistant to join our team! This individual will play a key role in ensuring smooth communication between internal and external stakeholders, maintaining order across buyer samples and purchase orders, and supporting both day-to-day and strategic activities of the CEO. About IHL: IHL Group is a New York City-Based, trend-driven company specializing in Women and Childrens apparel. IHL Group was established in 2007. Since it opened its doors, IHL Group has securely positioned itself as a recognized manufacturer and wholesaler with its North American and global presence across all major channels. Responsibilities: Executive Support: Work closely with the CEO and Executive Assistant to manage email correspondence, follow up on priorities, and serve as a liaison between internal teams and external partners on the CEOs projects. Showroom Management: Prepare showrooms for buyer meetings, including organizing and presenting buyer samples professionally. Sample Tracking: Maintain organization of buyer samples on racks, tracking their lifecycle from arrival to shipping and sales. Order & PO Management: Upload and monitor purchase orders; place stock orders and track inventory through the ERP system. Office & Event Support: Facilitate office organization, ensuring readiness for meetings and special events. Qualifications: • Must Administrative Experience, • Proficiency in ADOBE Creative Suite, Microsoft Office Suite, and Google Suite., • Strong attention to detail., • Fantastic written and communication skills., • Ability to multi-task., • Excellent organizational skills & strong attention to detail. Job Logistics Location: New York, NY Midtown West Schedule: We are operating in-office Monday-Friday. Compensation: The anticipated base salary range for this position is $45,000-$60,000 IHL is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Executive Administrative Assistant.We are seeking a highly organized, polished, and proactive Executive Administrative Assistant to serve as a trusted partner to the CEO of a fast-paced, growth-oriented company based in New York City.This is a high-visibility role for a detail-oriented professional

Executive Assistant To Chief Executive Officer. The role of the Executive Assistant is to ensure a highly effective and efficient office of the Chief Executive Officer (CEO), and to represent the CEO, both internally and externally, in a manner that corresponds to the professional nature of the offi

Manage personal finances, including tracking and paying personal bills. Minimum 2 years of experience as a personal assistant supporting a C-level executive. This role provides comprehensive administrative and personal support primarily to the Artistic Director/CEO (and to a lesser extent, to the CO

Most providers lack the time, staffing, and tools to mitigate these issues - so they go unnoticed, impacting care quality and increasing clinical and financial risk. Since then, we've grown to serve over 250,000 providers across all 50 states who use Brellium to take better care of their patients an

As the Executive Assistant, Office of the President and CEO you will provide direct administrative support to the President and CEO including calendar management, T&E, communication and coordination. Office of the President & CEO:. The office of the President and CEO directly supports the President

Previous executive assistance experience supporting a CEO, EVP, President or other high-level executive with discretion and confidentiality. Warner Music Group Executive Assistant. Work with and assist Executive Assistant to the CFO to manage team-wide responsibilities and meetings globally as requi

The Senior Executive Assistant is a key partner to the Chief Executive Officer (CEO), executing day-to-day activities and projects independently and efficiently to ensure the CEO achieves both her and the company’s objectives. Possess at least 5+ years of Executive Assistant or similar experience,

Executive Assistant to CEO - Global Consulting Firm - Salary + Bonus + Awesome benefits and Culture!. A Global Consulting firm is actively recruiting for a high-caliber and experienced Executive Assistant to act as a right hand to their visionary CEO. In this incredible role, you will have the oppor

A tech/compliance company in New York City is seeking an experienced Executive Assistant to support its CEO.

A prominent organization in New York is seeking a Senior Executive Assistant to support the CEO.

Hiring an Executive Assistant to the CEO of Tech/Compliance company in NYC.The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating the logistics of the CEO of the company.The candidate should have some relevant experience to the role t

The position works closely with the Chief of Staff to manage priorities, coordinate meetings and travel, oversee communications, and ensure the executive’s day-to-day runs seamlessly. Recruiting for an exceptional opportunity for an experienced Executive Assistant to support the CIO/CEO (one perso