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Job Description Lead Intake Specialist Department: ClinicalReports to: Program Manager FLSA Status: Non-Exempt (Full-time)Salary Range: $26.20 - $27.77 per hour Position Summary The Lead Intake Specialist is responsible for managing front desk operations, coordinating client intake processes, and providing administrative support to ensure efficient daily operations. The Lead Intake Specialist performs quality assurance reviews of intake documentation, maintains electronic health record and scheduling systems, prepares operational reports, and ensures compliance with agency policies and HIPAA standards. Additionally, this position assists with staff onboarding, system maintenance, and cross-functional administrative support to promote high-quality client services and organizational efficiency. The Lead Intake Specialist triages referrals in order to ensure that emergency cases are seen by clinicians as soon as possible and to determine the most appropriate provider among an array of both internal service providers and partner agencies. Essential Duties and Responsibilities (Included but not limited to): ● Coordinate Coverage: Schedule front desk staff shifts and promptly resolve any coverage gaps ● Train Staff: Onboard new front desk personnel on phone, scheduling, and office protocols ● Intake & Data Management: Track Attendance and submit records to management ● Monitor Capacity: Update provider caseloads weekly in the NAPPA system and flag availability changes ● Process Intake Reports: Prepare weekly/monthly summary reports tracking referrals, intakes, and no-shows ● Manage Accounts: Monitor daily no-show lists and close out accounts in SRTS and Exym per guidelines ● Support Outreach: Draft HIPAA-compliant agency social media posts in coordination with the outreach team and conduct outreach ● Assess inquiries and respond to referrers immediately. Ensure an immediate response to phone, email, and walk-in inquiries and referrals ● Facilitates admission decision and ensures positive admission experience for the client and family ● Meets census goals by working with the center's program team to coordinate customer flow into and through the different programs ● Ensures proper completion, signing, and distribution of paperwork ● Meets with family and clients on the day of admission and ensures appropriate preparation of resources ● Communicates admission criteria to referral sources, clients, and families ● Ensures comprehensive gathering and documentation of client data, which will enhance appropriate placement within the agency ● Conducts follow-up on all inquiries that have not yet been converted to admissions ● Works with the Program Manager I and appropriate staff to ensure consistent, effective admissions, discharge, and transfers ● Performs other duties and responsibilities as assigned Education and Experience ● Required Education: Bachelor’s degree in a related field OR equivalent hands-on administrative/intake experience ● Systems: Prior experience with EHR software (Exym, SRTS, or NAPPA) is highly preferred ● Skills: Proficiency in Microsoft Excel/Google Sheets, excellent organizational habits, and strong professional communication skills ● Required Tools, Systems Used EHR, & State Systems: Exym, SRTS, NAPPA ● Tracker Productivity: Excel/Google Sheets, Google Calendar, Gmail Work Environment The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Noise Level: The noise level in the work environment is usually moderate Environment: Office Work Hours: Usually standard business hours, but some evening and weekend hours, as needed Physical Requirements ● Frequently sit, stand, walk, stop, kneel, and crouch, regularly talk and hear ● Frequently use hands, and fingers to handle or feel ● Occasionally lift or move up to 25 pounds ● Specific vision abilities required include close vision, distance vision, color vision, and peripheral vision ● Depth perception and the ability to adjust focus ● Ability to drive surface streets and highways This description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of duties, responsibilities, and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties and responsibilities at any time.

Job Description JWCH Institute, Inc. is a non-profit Federally Qualified Health Center (FQHC) with a mission to provide comprehensive health care to low-income and homeless people in the County of Los Angeles. For many people, gaining access to dental care isn’t simply a matter of finding the nearest dentist. Some may face language and cultural issues that keep them from connecting with dental providers. Others may lack insurance coverage, transportation or childcare that would make it easier for them to visit the dentist. JWCH works to assist patients with navigating barriers and helping them achieve better oral health and improved overall health outcomes. Position Purpose: This position is responsible for assisting dentists in the direct provision of primary dental care services to patients at the clinic. The Registered Dental Assistant (RDA) is also responsible for the sterilization, preparation, and inventory control of dental instruments and supplies, as well as ensuring proper infection control in all patient care areas. RDAs are vital members of the JWCH Dental Department and must contribute to fostering a team atmosphere, whether at their assigned clinic or when filling in at other sites. RDAs are expected to use AIDET as an internal and external customer service tool with both patients and JWCH staff. The JWCH Dental Department includes multiple clinics, and all team members are expected to collaborate in a positive and professional manner to deliver patient-centered care. All JWCH Dental staff must have a passion for community-based dental care. Principal Responsibilities: • Serves as the dentist’s chair-side assistant using four-handed dentistry., • Assists patients in resolving minor difficulties, answering their questions, and providing directions as authorized by the dentist or hygienist., • Prepares treatment procedures for patient care according to Dental Department protocols and the dentist’s instructions., • Completes digital dental radiographs and takes intraoral pictures in accordance with state regulations, laws, and Dental Department protocols., • Performs independent procedures as delegated by the dentist, such as taking alginate impressions, fabricating temporary crowns, applying dental sealants, and performing coronal polishing in accordance with state regulations, laws, and Department protocols., • Maintains all Dental Department equipment in accordance with manufacturer instructions and Dental Department policies and protocols., • Ensures adequate operation of supplies and compiles a list of shortages for inventory control and ordering purposes., • Maintains a daily list of all scheduled assigned dentist’s patients, monitors patient flow, and assists the dentist(s) in ensuring that all patient records and documents are properly and accurately completed and filed., • Receives and places necessary telephone calls related to professional matters, clinical business, and patient care for the Dental Department., • Ensures the sterility of all reusable dental instruments and equipment in accordance with Dental Department directives and protocols., • Ensures the proper disposal of contaminated or potentially contaminated materials in accordance with Dental Department directives, clinic policies, and state and federal regulations., • Participates in appropriate health promotion and disease prevention activities, both on-site and off-site as required., • Maintains compliance with Infection Exposure Control, safety, and HIPAA guidelines as required by local, state, and federal regulations, Dental Department directives and protocols, and clinic policies., • May be required to perform front office duties such as scheduling and confirming appointments, verifying insurance/other patient eligibility, checking patients in and out, collecting co-pays and balances due, and managing patient flow to reduce cycle time and enhance the patient experience., • Performs other duties as assigned by the Lead Dental Assistant and Dental Manager, including preparation and participation in oral health screenings, scrubbing charts for eligible screenings, developing collaborative relationships with Medical Assistants and Medical Providers, and creating and emailing eligibility templates to the Medical and Dental teams as needed. Chairside Duties Under General Supervision: • Apply topical fluoride when operating in a school-based setting or public health program., • Operate radiographic equipment., • Perform intraoral/extraoral photography. Additional RDA Chairside Duties Under Direct or General Supervision of Dentist: • Perform coronal polishing., • Apply topical fluoride., • Apply sealants (CA Board-approved course required)., • Chart obvious lesions, existing restorations, and missing teeth., • Fabricate, adjust, cement, and remove indirect provisional restorations, including stainless steel crowns when used as provisional restorations., • Test pulp vitality and record findings., • Place, adjust, and finish direct provisional restorations., • Remove excess cement from tooth surfaces with a hand instrument., • Place post-extraction dressings after inspection of the surgical site by the supervising licensed dentist., • Obtain intraoral images for computer-aided design (CAD)/intraoral scanning., • Adjust dentures extra orally. Skills and Abilities: • Effective written and oral communication., • Comprehensive knowledge of dental assisting techniques and procedures for all phases of specialty and general dentistry., • Knowledge of modern dental materials, their storage, handling and applications., • Ability to work with people from a wide diversity of social, ethnic and economic background. Physical Requirements: • Prolonged sitting or standing may be required. Those physical movements and the degree of mobility, manual dexterity and hand-eye coordination normally associated with dental assisting in specialty and general practice dentistry will be performed on a repetitive basis., • May require travel to sites/program and special functions., • Work under stressful conditions as well as irregular hours may be required. Environmental Conditions Critical to Performance: • Frequent exposure to communicable disease, body fluids, toxic substances, medicinal preparations, radiation and other conditions common to a clinical environment may routinely be encountered., • OSHA Blood Borne Pathogen Exposure Classification - Category I., • Utilizes appropriate Infection Control protocols., • May be exposed to low level radiation., • Will be exposed to outside environmental conditions while traveling. Education and Experience: • High School diploma or GED certificate required., • Active Class A driver’s license required., • Knowledge of specific issues related to Oral Health Education for children, adolescents, pregnant women and chronic medical conditions such as HIV, Diabetes, high blood pressure, cancers., • Graduation from a California Board-approved RDA educational program., • RDA licensure by Dental Board of California., • Completion of 2-hour CA Dental Board-approved CA Dental Practice Act course., • Radiation Safety Certificate., • 8-hour Infection Control course per California Dental Board guidelines., • Completion of AHA-approved course in Basic Life Support/CPR, • Coronal Polish certificate, • Bilingual: English /Spanish is required *All JWCH, Wesley Health Centers workforce members are recommended to be fully vaccinated against COVID-19. Employee Benefits: At JWCH Institute, Inc., we believe in taking care of those who take care of others. If you work 30+ hours per week, you’ll enjoy competitive pay and a robust benefits package that includes: • Medical, Dental, Vision, • Monthly employer-sponsored allowance for assistance with health premiums., • Funded Health Savings Account (up to deductible) to assist with carrier-approved medical expenses., • Paid time off (vacation, sick leave) and 13 paid holidays., • 401(k) Safe Harbor Profit Sharing plan., • Mileage reimbursement., • Short- and long-term disability plans (LTD/STD)., • Life insurance policy & AD&D, and more! Become part of a team where your work matters. Apply today and help us change lives, one patient at a time. JWCH Institute, Inc + Wesley Health Centers is an Equal Opportunity and Fair Chance Employer.

Job Description JWCH Institute, Inc. is a non-profit Federally Qualified Health Center (FQHC) with a mission to provide comprehensive health care to low-income and homeless people in the County of Los Angeles. For many people, gaining access to dental care isn’t simply a matter of finding the nearest dentist. Some may face language and cultural issues that keep them from connecting with dental providers. Others may lack insurance coverage, transportation or childcare that would make it easier for them to visit the dentist. JWCH works to assist patients with navigating barriers and helping them achieve better oral health and improved overall health outcomes. Position Purpose: This position is responsible for assisting dentists in the direct provision of primary dental care services to patients at the clinic. Additionally, the Dental Assistant is responsible for sterilizing, preparing, and maintaining inventory control of dental instruments and supplies, as well as ensuring proper infection control in all patient care areas. Principal Responsibilities: • Serve as the dentist’s chair-side assistant, utilizing four-handed dentistry techniques., • Assist patients with minor difficulties, answer questions, and provide directions as authorized by the dentist or hygienist., • Prepare dental procedures and equipment for patient treatment according to Dental Department protocols and dentist directions., • Complete digital dental radiographs and take intraoral photographs in compliance with state regulations, laws, and Dental Department protocols., • Perform independent procedures as delegated by the dentist, such as taking alginate impressions and performing coronal polishing, in accordance with state regulations, laws, and department directives., • Ensure proper disposal of contaminated or potentially contaminated materials in compliance with Dental Department protocols, clinic policies, and state and federal regulations., • Maintain compliance with Infection Exposure Control, safety, and HIPAA requirements as outlined by local, state, and federal guidelines, as well as department and clinic policies., • Perform front office duties as needed, including scheduling and confirming appointments, verifying insurance and eligibility, checking patients in and out, collecting co-pays, and managing patient flow to enhance the patient experience., • Complete other duties as assigned by the Dental Manager, Lead RDA, or Lead Dentist. Chairside Duties (Under Direct Supervision): • Maintain operatory logs., • Clean suction lines as per Dental Department policies., • Maintain dental unit waterlines in compliance with Dental Department policies., • Stock the operatory as needed., • Remove sutures after the site inspection by the dentist., • Apply topical fluoride., • Place and remove rubber dams or other isolation devices., • Take alginate preliminary impressions., • Place, wedge, and remove matrices for restorative procedures., • Place non-caustic and non-aerosol topical agents (e.g., topical anesthetics)., • Assist in the administration of nitrous oxide for analgesia or sedation (the dental assistant shall not start or adjust the flow of gases)., • Remove post-extraction dressings after surgical site inspection by the supervising dentist., • Cure restorative materials using a light-curing device., • Take bite registrations. Chairside Duties (Under General Supervision): • Apply topical fluoride in school-based settings or government public health programs., • Operate radiographic equipment., • Perform intraoral and extra-oral photography Skills and Abilities: • Effective written and oral communication skills., • An outgoing personality is a MUST., • Ability to work with people from a wide variety of social, ethnic, and economic backgrounds., • Ability to work creatively with other healthcare professionals from various disciplines to achieve optimal results for the clinic’s patients, within an integrated primary healthcare system., • Ability to multitask and prioritize assignments and responsibilities to ensure compliance with established deadlines and protocols., • Proficiency in Microsoft Word & Excel, email, electronic record systems, attachments, and online applications., • Bilingual in English and Spanish is preferred. Physical Requirements: • Prolonged sitting or standing may be required. These physical movements, along with the degree of mobility, manual dexterity, and hand-eye coordination typically associated with dental assisting in both specialty and general practice dentistry, will be performed on a repetitive basis., • Travel to sites/programs and special functions will be required., • Working under stressful conditions and irregular hours may be required. Environmental Conditions Critical to Performance: • Frequent exposure to communicable diseases, body fluids, toxic substances, medicinal preparations, radiation, and other conditions common to a clinical environment may routinely occur., • OSHA Blood borne Pathogen Exposure Classification - Category I., • Utilizes appropriate infection control protocols., • May be exposed to low-level radiation., • Will be exposed to outdoor environmental conditions while traveling. Education and Experience: • High school diploma or GED certificate is required., • Completion of accredited courses in dental assisting is required., • Radiation Safety Certificate is required., • Completion of an 8-hour infection control course per California Dental Board guidelines, along with current CPR and First Aid certifications, is required., • Coronal Polish Certificate will be required as of January 1, 2025., • Knowledge of oral health education related to children, adolescents, pregnant women, and chronic medical conditions such as HIV, diabetes, high blood pressure, and cancer is essential., • Comprehensive knowledge of dental assisting techniques and procedures across all phases of general dentistry., • Knowledge of modern dental materials, including their storage, handling, and applications. *All JWCH, Wesley Health Centers workforce members are recommended to be fully vaccinated against COVID-19. Employee Benefits: At JWCH Institute, Inc., we believe in taking care of those who take care of others. If you work 30+ hours per week, you’ll enjoy competitive pay and a robust benefits package that includes: • Medical, Dental, Vision, • Monthly employer-sponsored allowance for assistance with health premiums., • Funded Health Savings Account (up to deductible) to assist with carrier-approved medical expenses., • Paid time off (vacation, sick leave) and 13 paid holidays., • 401(k) Safe Harbor Profit Sharing plan., • Mileage reimbursement., • Short- and long-term disability plans (LTD/STD)., • Life insurance policy & AD&D, and more! Become part of a team where your work matters. Apply today and help us change lives, one patient at a time. JWCH Institute, Inc + Wesley Health Centers is an Equal Opportunity and Fair Chance Employer.

Assistant Front Office ManagerEmbassy Suites by Hilton – Palmdale, CaliforniaThe Assistant Front Office Manager assists in overseeing all Front Office operations, ensuring exceptional guest service, efficient hotel operations, and compliance with Hilton brand standards. This position supports the

The ideal candidate will support the Front Office Manager in overseeing all front desk operations, ensuring exceptional guest service, and leading a team of front office professionals. Job Title: Assistant Front Office Manager. Reports To: Front Office Manager.

San Diego, CA (fully onsite for training, hybrid thereafter).An employer in San Diego is seeking a dedicated and organized Administrative Assistant to join their team.This role involves a variety of administrative tasks, with a focus on handling permit requests, document management, and supporting d

Front Desk Receptionist, Ever - San Diego. Maintain a clean, organized, and professional front desk and lobby environment, including vehicle displays.

The IT Project Manager must coordinate and manage department and enterprise level technology projects, provide project analysis and status information to management, assist interested Firm teams with implementing recommended project management practices, and participate in improving project manageme

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The ideal candidate will have excellent communication skills and a proactive approach to supporting the daily operations of our office. Proficiency in Microsoft Office Suite and dental practice management software. Additional certifications related to office management or dental assisting.

Work is performed in office and courtroom environments.

This position works closely with the administrative and clinical team to coordinate schedules, manage patient communications, maintain accurate records, and support front office activities from patient check in through appointment completion. Previous experience in an administrative, receptionist, o

Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 400 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah and Washington, DC. Our primary administrative offices are located in Roseland, Ne

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Job Title: Admin Assistant (Bookkeeping & Inventory Management).We are seeking a highly detail-oriented and proactive Admin Assistant to support the financial and operational backbone of a creative, service-driven business.This role plays a critical part in maintaining accuracy across bookkeeping, p

Law firm founded in 2015, with offices in Indianapolis and Florida. Minimum 3+ years of experience working in a business office setting.

Provide administrative support to ensure efficient operation of the office. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Familiarity with office management procedures.

In this position, you will play a vital role in ensuring the smooth operation of our office. Manage and organise office operations and procedures. Proficiency in MS Office Suite.

Completion of medical office assistant training program or its equivalent during U. Good working knowledge of MS Office applications including Microsoft Teams Word, Excel, and PowerPoint as well as learning technologies such as Canvas. Our values set expectations for how employees and managers inter

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

As our Legal Office Manager / Practice Manager, you'll lead day-to-day operations, shape how the office runs, mentor rising talent, and directly influence the client experience and the firm's bottom line. LEGAL OFFICE MANAGER – Family Law Firm (In-Office | Norwalk, CA). Oversee day-to-day legal of

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Proven experience as an administrative assistant, office manager, or similar role, preferably within the hospitality or restaurant industry. You will assist in administrative tasks, manage communications, and ensure efficient office operations. Support with ordering office and restaurant supplies an

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Organizes and manages the daily activities of the division office to assure efficient and effective office operation; coordinates communications and handles administrative matters; develops and implements efficient and effective office practices and procedures. Basic Function: Implements directives

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Provides support with setting up safety meetings and in-office drills. Maintains manager's calendar; organizes and schedules appointments, books travel arrangements as necessary.

Apex Focus Group partners with market research organizations, academic institutions, and brands seeking genuine consumer feedback.We connect individuals with flexible work at home research opportunities that help shape products, services, and user experiences.Role Overview: We're inviting individua

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Role Overview: We're inviting individuals from all backgrounds, including those searching for office assistant roles, to express interest in joining upcoming consumer insights studies. Requirements: A smartphone, tablet, or computer with a working camera A stable internet connection * Ability

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Apex Focus Group partners with research organizations, academic institutions, and brands seeking genuine consumer feedback.We connect individuals with flexible work from home research opportunities that help shape products, services, and user experiences.Role Overview: We're inviting individuals fr

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Flexible participation - opt in only when studies match your profile Research formats vary and may include focus groups (work from home online or in-person), video interviews, product evaluations, or digital feedback sessions No prior office assistant experience needed. Role Overview: We’re inviti

Assisting clients in finding their way around the office.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

JLM Strategic Talent Partners - JobID: 100-134074928 [Administrative Assistant / Secretary] As a Receptionist at JLM Strategic Talent Partners, you'll: Interact clearly with customers, vendors and other employees; Keep accurate records and find important information quickly; Prioritize and complete

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As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.Duties and responsibilities can change depending on business needs.