Front office manager jobs in New York, NYCreate job alerts

Position Overview Kurrent is seeking a dynamic and professional Receptionist to be the first point of contact for our clients, embodying our brand's commitment to high-end luxury, sophistication, and exceptional customer service. This role requires an individual with strong emotional intelligence, impeccable organizational skills, and a no-excuses approach to getting things done. The ideal candidate will exude our core values, putting the customer first while upholding our aesthetic of elegance and refinement. Key Responsibilities Client Interaction: Greet visitors warmly, ensuring every client feels welcomed and valued. Provide exceptional service aligned with Kurrent's high-end luxury standards. Communication: Answer phone calls and emails promptly and professionally, routing messages accurately and handling inquiries with discretion and poise. Office Management: Maintain a neat, organized, and visually appealing front desk and reception area. Coordination: Manage appointments, schedules, and calendars to ensure smooth daily operations. Social Media Management: Create and post engaging content on Kurrent’s social media platforms that align with the brand’s luxury image and core values. Ensure consistent posting to maintain audience engagement. Problem-Solving: Proactively address issues and find solutions without excuses, ensuring that all tasks are completed efficiently and to the highest standard. Brand Representation: Reflect Kurrent’s core values in every interaction, embodying sophistication and a customer-first mindset. Qualifications and Skills Proven experience in a receptionist or administrative role in a luxury or high-end environment. Exceptional interpersonal and communication skills with a high level of emotional intelligence. Impeccable organizational skills and attention to detail. Familiarity with social media platforms (Instagram, Facebook, LinkedIn, etc.) and basic content creation. A polished and professional appearance that aligns with Kurrent's sophisticated aesthetic. Ability to thrive in a fast-paced environment and handle multiple tasks with ease. Proficiency with office software, including scheduling tools and email systems. Why Join Kurrent? At Kurrent, we redefine luxury in the plumbing and hardware industry, creating extraordinary experiences for our clients. As the face of our brand, you will play a key role in ensuring every customer interaction reflects our commitment to excellence and sophistication while contributing creatively to our online presence. If you are driven, detail-oriented, and passionate about delivering unparalleled customer experiences while growing Kurrent’s social media footprint, we invite you to join our team. Application Details To apply, please send your resume, a brief cover letter highlighting your relevant experience, and examples of your social media work (if available)

NYC OPTICAL is a leading provider of comprehensive eye care services dedicated to improving our patients' vision and overall eye health. Our team of experienced professionals offers personalized care with a commitment to excellence. We are currently seeking a detail-oriented Insurance Payment Data Entry Specialist to join our dynamic administrative team. Job Overview: The Insurance Payment Data Entry Specialist will be responsible for accurately entering and managing insurance payment data within our billing system. This role involves handling various aspects of insurance claim processing, patient account management, and ensuring timely and accurate payment processing. Key Responsibilities: Enter and maintain accurate insurance payment information in the clinic’s billing system. Verify patient insurance details and payment amounts to ensure accuracy. Assist with the preparation, submission, and follow-up of insurance claims. Resolve discrepancies and address issues related to insurance payments and claims. Communicate effectively with insurance companies, patients, and clinic staff to facilitate smooth payment processing. Maintain organized and up-to-date records of all transactions and communications related to insurance payments. Ensure compliance with relevant regulations and standards. Qualifications High school diploma or equivalent; associate’s or bachelor’s degree in a related field is a plus. Previous experience in insurance payment processing, data entry, or a similar role preferred. Strong attention to detail and accuracy in data entry. Proficiency in medical billing software and Microsoft Office Suite (Excel, Word). Excellent organizational and time-management skills. Strong communication skills and the ability to work effectively. Knowledge of medical terminology and insurance procedures is an advantage. NYC Optical is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Job Types: Full-time, Temp-to-hire Pay: $17.00 - $21.01 per hour Expected hours: 40 per week Benefits: Employee discount Flexible schedule Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday No weekends Experience: Microsoft Excel: 1 year (Required) Ability to Commute: Brooklyn, NY 11239 (Required) Ability to Relocate: Brooklyn, NY 11239: Relocate before starting work (Required) Work Location: In person

Job description The Manager of Dog Walking role includes organizational administrative tasks, people management and also some hands-on, dog interaction. This role is responsible for the organization and success of the dog walking departing at NY Tails. Every day is a little different so applicants for this role must be comfortable with a fast-pace, competing priorities, being able to focus despite interruptions and carefully managing their time. Schedule -- Weekdays approx. 9am - 4:30pm. **Flexibility is key as an occasional change of schedule may be required. For example, if you are training a new dog walker for the early AM shift, you will need to come in early on those days. ESSENTIAL DUTIES AND RESPONSIBILITIES - *other duties may be assigned. · Recruit qualified Dog Walking candidates. Determine hiring with business owner and Manager. After hire, perform orientation and training. Announce new Dog Walkers to their route and clients. · Address all client inquiries. Explain services, schedule meet-and-greet with walker. Maintain detailed notes for each dog so that health, behavior, housing information can be relayed to Walkers and company. Confirm paperwork is completed prior to performing any walking services. · Address client questions, concerns or incidents. Seek resolution suitable to all, discuss with AM/Owner if needed or if approval for refund/credit is requested. Also, communicate any concerns, health or behavior issues to owner about their dog. · Schedule walkers. Address last minute cancellations and walk requests. Find solutions for Walker absences, schedule changes or emergency delays. If needed, Walk Coordinator will need to provide walking services themselves. · Spot check walker performance regularly to ensure standard of care. Applied disciplinary action if needed and provides new or reminder training as appropriate. · Control client keys; ensure all are labeled, organized, current and kept secured. · Maintain walk records and client accounts. Ensure all payments are collected. · Enforce all NY TAILS policies, procedures and safety protocol. Perform inventory checks, order supplies as needed. · Provide reports and information on dog walking department as needed. Give insight into reports from a management, staffing and client demand perspective. · Process Walker commission / pay. Review payroll for accuracy prior to submitting. Discuss commission structure and pay with Walkers, answer payroll questions. · When not actively completing Walking Coordinator tasks, will be asked to assist other roles. Special projects may be assigned to assist with improving the business. · Must have ability to work professionally in a non-standard work environment. This includes being physically active throughout the work shift, enduring temperature changes (indoors/outdoors), being in contact with dog waste and dog hair, withstanding smells and noise associated with live animals. SUPERVISORY RESPONSIBILITY This role supervises the Dog Walkers. They work closely with the business Managers, Office Admin and also with dog daycare Front Desk Admin. QUALIFICATIONS/REQUIRED BACKGROUND: · High School Diploma or equivalence · Comfortable with dogs of all sizes, breeds and various temperaments. · At least 2 years experience as a Professional Dog Walker. Min 1 year experience managing people. · The ability speak, write and communicate in a professional manner · Computer literacy and familiarity with a variety of software programs is required. · Numerical accuracy, detail oriented, keen time management and ability to work with frequent interruptions · Comfortable working outside in all weather, year round. Physically capable of standing/walking/taking stairs throughout entirety of shift when needed. Able to physically handle and control up to 3 dogs safely. Job Type: Full-time Pay: From $22.00 per hour Schedule: 8 hour shift Day shift Weekends as needed Experience: People Management: 1 year (Required) Professional Dog Walker (for a company): 2 years (Required) Work Location: In person Job Type: Full-time Pay: $21.00 - $24.00 per hour Benefits: Referral program Compensation Package: Hourly pay Schedule: Day shift Monday to Friday Experience: working with dogs: 1 year (Required) Ability to Relocate: New York, NY 10022: Relocate before starting work (Required) Work Location: In person

Front Desk Receptionist / Tx coordinator for a NEW high end start up cosmetic dental office in Brooklyn. Responsibilities: - Oversee the day-to-day operations of the office, ensuring smooth workflow and efficient utilization management. - Manage administrative tasks such as scheduling appointments, maintaining records, and handling correspondence. - Help Sell Treatment plans and increase Case acceptance - Coordinate patient appointments, handle inquiries, and manage patient records. -Collecting Copays We pay hourly + commission on cases sold! Pay is negotiable depending on role and experience. DENTAL EXPERIENCE IS A MUST! Serious Inquires ONLY! We will not consider anyone without experience in the dental field. Thank you !

We are looking for a Front desk Receptionist to manage our Dental Laboratory. You will act as the ‘face’ of our company and ensure our doctors receive a heartwarming welcome. You will coordinate all front desk activities, including calls scheduling pick ups and deliveries .As a Front desk Receptionist, you should combine a pleasant personality with a dynamic professional attitude to supervise and lead our team. Our ideal candidate can deal efficiently with complaints and has a solid customer service approach. Ultimately, you should be able to ensure our front desk provides professional and friendly service to our customers. Responsibilities: - Ensure front desk is tidy and has all necessary stationery and material (e.g. pens, forms and informative leaflets) - Schedule pick up and deliveries - Pack and unpack dental cases - Ensure timely and accurate customer service - Handle complaints and specific customers requests - Troubleshoot emergencies - Monitor stock and order office supplies - Keep updated records of office expenses and costs - Ensure company’s policies and security requirements are met Skills: - Proven work experience as a Front desk Receptionist - Hands on experience with office machines (e.g. fax machines and printers) - Thorough knowledge of customer service, office management and basic bookkeeping procedures - Proficiency in English (oral and written) - Excellent communication and people skills - Good organizational and multitasking abilities - Problem-solving skills - High School diploma; additional certification is a plus

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing administrative support to various departments. The ideal candidate will possess strong communication skills, a professional demeanor, and the ability to manage multiple tasks efficiently. If you are proactive, adaptable, and enjoy working in a dynamic environment, we encourage you to apply. Responsibilities Answer and direct phone calls with professionalism and courtesy, ensuring excellent phone etiquette. Manage front desk operations, greeting visitors and providing them with necessary information. Perform clerical duties including filing, data entry, and maintaining organized records. Utilize computer literacy to manage office software and databases effectively. Assist in scheduling appointments and coordinating meetings for staff members. Provide customer support by addressing inquiries and resolving issues promptly. Support dental receptionist functions as needed, including patient check-ins and appointment confirmations. Collaborate with team members to streamline administrative processes and improve efficiency. Qualifications Proven experience in an administrative role or similar position is preferred. Strong clerical skills with attention to detail and accuracy in data entry tasks. Excellent verbal and written communication skills; bilingual candidates are a plus. Proficiency in computer applications such as Microsoft Office Suite (Word, Excel, Outlook). Ability to handle multiple tasks simultaneously while maintaining a high level of professionalism. Previous experience in a front desk or customer support role is advantageous. A positive attitude and the ability to work well both independently and as part of a team. If you are looking for an opportunity to contribute to a thriving organization while developing your skills in a supportive environment, we would love to hear from you. Job Type: Full-time Pay: $16.00 - $22.04 per hour Expected hours: 20 – 40 per week Benefits: 401(k) Dental insurance Flexible schedule Health insurance Paid time off Schedule: 4 hour shift 8 hour shift No nights No weekends Experience: Customer service: 3 years (Required) Ability to Commute: Brooklyn, NY 11229 (Required) Ability to Relocate: Brooklyn, NY 11229: Relocate before starting work (Required) Work Location: In person

We are seeking a Front Desk Receptionist who is bilingual to join our team. The ideal candidate will be responsible for providing exceptional customer service and administrative support at the front desk. Duties: - Greet and welcome guests in a professional and friendly manner - Answer and direct phone calls promptly - Schedule appointments and maintain calendars - Assist with clerical tasks such as typing, transcribing, and proofreading - Manage incoming and outgoing mail and emails - Maintain a tidy reception area - Handle inquiries from clients and staff - Utilize phone systems effectively Qualifications: - Proven experience as a Front Desk Receptionist or similar role - Knowledge of dental or medical office procedures is a plus - Strong customer service skills - Proficiency in Google Suite and other office software - Ability to transcribe accurately - Excellent communication skills, both verbal and written - Attention to detail and organizational skills This position offers the opportunity to work in a dynamic environment where your skills will be valued. If you are a dedicated individual with a passion for customer service, we would love to hear from you. Apply now to join our team as a Front Desk Receptionist! Job Type: Part-time Pay: $17.00 - $18.00 per hour Expected hours: 15 – 25 per week Schedule: 8 hour shift Experience: Customer service: 1 year (Required) Ability to Commute: Jamaica, NY 11435 (Required) Ability to Relocate: Jamaica, NY 11435: Relocate before starting work (Required) Work Location: In person

Kings of Society seeks a dedicated and organized Administrative Assistant to join the team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. You will assist the CEO through a variety of tasks related to organization and communication, while also managing front desk. This role requires phone etiquette, proofreading , and working effectively in a fast-paced environment. Responsibilities Answer and direct phone calls using office phone systems with professionalism and courtesy. Greet visitors at the front desk, ensuring a welcoming atmosphere. Perform general clerical duties including data entry, filing, and maintaining office supplies. Proofread documents for accuracy and clarity before distribution. Assist in scheduling appointments and managing calendars for team members. Maintain organized records and files to support efficient office management. Provide support as a dental receptionist when needed, including patient check-in and appointment confirmations. Communicate effectively with team members and clients, utilizing multiple languages is a plus. Skills Proficient in office management practices and procedures. Strong phone etiquette with excellent verbal communication skills. Detail-oriented with strong proofreading abilities to ensure high-quality documentation. Experience in front desk operations or similar roles is preferred. Familiarity with various office software applications and phone systems. Ability to type efficiently and accurately for data entry tasks. Speaking world languages is a plus. Join our team as an Administrative Assistant where your contributions will be valued, and you will have the opportunity to grow within a supportive work environment! Job Type: Full-time Pay: $25.99 - $30.04 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 12 hour shift 8 hour shift Day shift Evening shift Morning shift Night shift

Full job description: Job Overview: We are seeking a Front Desk Receptionist who is bilingual to join our team. The ideal candidate will be responsible for providing exceptional customer service and administrative support at the front desk. Duties: - Greet and welcome guests in a professional and friendly manner - Answer and direct phone calls promptly - Schedule appointments and maintain calendars - Assist with clerical tasks such as typing, transcribing, and proofreading - Manage incoming and outgoing mail and emails - Maintain a tidy reception area - Handle inquiries from clients and staff - Utilize phone systems effectively Qualifications: - Proven experience as a Front Desk Receptionist or similar role - Knowledge of dental or medical office procedures is a plus - Strong customer service skills - Proficiency in Google Suite and other office software - Ability to transcribe accurately - Excellent communication skills, both verbal and written - Attention to detail and organizational skills This position offers the opportunity to work in a dynamic environment where your skills will be valued. If you are a dedicated individual with a passion for customer service, we would love to hear from you. Apply now to join our team as a Front Desk Receptionist! Job Type: Part-time Pay: $17.00 - $18.00 per hour Expected hours: 15 – 25 per week Schedule: 8 hour shift Experience: Customer service: 1 year (Required) Ability to Commute: Jamaica, NY 11435 (Required) Ability to Relocate: Jamaica, NY 11435: Relocate before starting work (Required)