Administrative Assistant
hace 5 días
Austin
Job DescriptionBenefits: • Life Insurance, • Short Term Disability Insurance, • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off Preferred Qualifications: Outgoing and professional Proficiency with MS Office (Word, Excel, Outlook) Self-Starter with good organization and prioritization skills Good written and verbal communication skills Bi-lingual a plus but not required. Below is a list of duties that you may be asked to perform but the position is considered flexible and duties can be vary as needed by the team. General Admin Duties: Greet guests & answer phones Open & distribute mail Scan receipts & light filing Calendar Management for partners & admin Meetings: run agenda, zoom set up, meals/refreshments, taking & distributing notes Planning & coordinating & catering company events: happy hours, team building, holiday parties, and in person client meetings. General office & breakroom tidiness Office supplies orders, inventory & organization Maintain Coffee Machine & supplies. Weekly HEB order for employee kitchen & occasional Costco run. Water office plants Assist with coordinating office maintenance/repair services Setup employee workstations & coordinate with IT support Civil Support tasks: Email management, online payments & receipts for COA permits Assist in preparing reports & applications, downloading documents, and compiling checklist items. Arranging delivery of documents: USPS Certified mail, courier orders, print services, hand delivery to Travis County Tax office and COA Permitting & Development Center. Misc Errands & Partner Support: Order lunches Pickup/drop off dry cleaning Amazon returns Schedule vehicle maintenance Other miscellaneous errands