Senior Billing Specialist
3 days ago
New York
Role: Senior Billing Specialist Location: New York, NY (Onsite) Job Type: W2 Contract Only Job Description We are seeking a highly skilled and detail-oriented Senior Billing Specialist with extensive experience in the Asset Management industry. The role requires deep expertise in managing end-to-end billing cycles, including fee calculation, AUM data aggregation, reconciliation, and invoice generation across a variety of fund structures and distribution channels. The ideal candidate has hands-on experience with advanced billing tools, custodial platforms, and reporting systems, and can seamlessly translate complex fee arrangements into accurate billing outputs. This individual will play a critical role in strengthening our billing governance framework, enhancing automation, reducing revenue leakage, and ensuring timely and error-free invoicing for institutional, intermediary, and private wealth clients. End-to-End Billing Management • Lead the monthly, quarterly, and annual billing cycles across mutual funds, SMAs, hedge funds, and private equity vehicles., • Review and calculate management fees, admin fees, performance fees, breakpoints, and waterfall structures., • Maintain and update client-specific billing instructions, fee schedules, side letters, and negotiated terms. Data Management & Reconciliation • Aggregate AUM/holdings data from multiple custodians (LPL, Schwab, Fidelity, Pershing, etc.) and ensure consistency with internal systems., • Perform in-depth reconciliations between: o Custodian feeds o Internal books & records o Pricing & NAV systems o CRM/contract repositories • Identify and resolve discrepancies proactively to ensure accurate billing outputs. Billing System Operations • Operate and enhance workflows in billing engines such as: o Revport o Eagle/Advent APX Billing o Salesforce (contract modules) o Workday Financials or Oracle/NetSuite billing modules • Configure rules, rate cards, fee tiers, client hierarchies, and exception logic in the billing platform., • Partner with technology teams to drive automation and reduce manual touchpoints. Invoice & Reporting • Generate, validate, and deliver invoices for institutional clients, distributors, wealth platforms, and sub-advisory relationships., • Coordinate with finance on revenue recognition and ensure alignment with GAAP and internal controls., • Maintain dashboards and MIS covering billed revenue, accruals, write-offs, and client-level profitability., • Process Governance & Client Interaction, • Serve as the subject-matter expert for billing queries from clients, auditors, relationship managers, and compliance., • Enhance billing policies, documentation, SOPs, checklists, and control frameworks., • Contribute to continuous improvement initiatives, including workflow redesign and automation using tools like Power BI, Alteryx, Tableau, or Python-based scripts. Qualifications & Skills Mandatory Experience • 8+ years in a billing or revenue operations role within an Asset Management, Wealth Management, or Fund Administration organization., • Strong understanding of fund structures, AUM feeds, custodial platforms, and fee mechanics., • Technical & Tool Proficiency, • Experience working with at least one major billing system (Revport, APX Billing, Workday, Oracle, SAP, or custodian billing engines)., • Familiarity with data extract and reconciliation tools: o Alteryx o Power BI / Tableau o Excel (advanced — macros, pivoting, lookups, modeling) • Experience with document management or contract systems (e.g., Salesforce, SharePoint)., • Functional Expertise, • In-depth understanding of investment products (equity, fixed income, alternatives, SMAs, model portfolios, multi-asset funds), • Strong command of fee structures: standard management fees, tiered breakpoints, performance fees, incentive fees, hurdle rates, distribution fees, platform fees, and negotiated institutional terms., • Knowledge of billing-related controls, audit trails, and compliance requirements. Soft Skills • Exceptional attention to detail and accuracy in a high-stakes financial environment., • Strong analytical and problem-solving mindset., • Ability to communicate clearly with internal teams, tech partners, auditors, and high-value clients., • Ownership mindset with ability to thrive in fast-paced, deadline-driven environments. Preferred Experience (Nice to Have) • Background in hedge fund or private equity fee calculations., • Exposure to custodial billing for platforms., • Experience in revenue assurance or fee leakage analysis., • Prior involvement in migration or system-implementation projects for billing engines. Thanks & Regards Alok Ranjan Pathak | Team Lead - US Staffing Email: | Desk: (609) 360-2613 Ampstek LLC – Global IT Partner |