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Job Description Salary $60,970 Please note: Resumes cannot exceed 2 pages in length, or they will be disqualified. Assistant Manager – Restaurant OVERVIEW: The Veterans Canteen Service (VCS) is currently conducting a recruitment search for the position of Assistant Canteen Chief in Philadelphia, PA. This role oversees all aspects of canteen operations, including retail, food service, vending, sales, merchandising, and accountability. Join us in making a difference for our nation’s Veterans and their caregivers. As an Assistant Canteen Chief, you will help advance our mission by delivering quality goods and services at affordable prices. In this leadership role, you’ll oversee daily operations, ensuring that Veterans Canteen Service (VCS) standards and policies are met while driving a customer-focused, financially sound retail, food, and vending operation. DUTIES: Duties include, but are not limited to the following: Operations Leadership: Support the daily operations of the Patriot Café, Patriot Retail, and/or Patriot Brew within the VA Medical Center. Team Supervision & Development: Supervise, train, and support assigned personnel to build a motivated, high-performing team. Customer Experience Excellence: Deliver and promote outstanding customer service standards to create a welcoming environment for Veterans, staff, and visitors. Food Safety & Quality Assurance: Ensure food quality, sanitation, cleanliness, and product availability to maintain high safety and service standards. Regulatory & Standards Compliance: Reinforce consistent adherence to established operational policies, procedures, and quality standards. Financial & Resource Management: Assist in managing inventory control, labor costs, and budget performance to optimize efficiency and profitability. Marketing & Promotions: Develop and implement local promotional programs to increase engagement and drive sales. Leadership Accountability: Report directly to the Canteen Chief, providing updates on operations, performance, and compliance. VCS offers competitive benefits, including: • Opportunities for career advancement., • Childcare Subsidy Program., • No nights., • Major Medical, Dental, Vision Insurance & Life Insurance., • Vacation & Sick Leave to include 11 (paid) Federal Holidays., • Federal Retirement, Pension., • Public Transportation Benefits (Bus Pass). A current, valid REAL ID is required to work at Veterans Canteen Service. Management Experience: • Minimum of 1–2 years of direct food service and/or retail management experience., • ServSafe certification required (or must be obtained within 90 days of hire)., • Associate Degree in Business, Hospitality, or Management preferred (not required). As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: • your performance and conduct;, • the needs and interests of the agency;, • whether your continued employment would advance organizational goals of the agency or the Government; and, • whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Participation in the seasonal influenza vaccination program is required for all Department of Veterans Affairs Health Care Personnel (HCP). Participation in the seasonal influenza program is a condition of employment. It is a requirement that all HCP receive the annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons.

Job Description Job Title: Teacher Job Status: Permanent/Full Time Contact: E-Mail: Principal Job Description St. Francis Xavier Catholic School is seeking a faith-filled and dynamic principal to continue the mission of Catholic education for our PreK through Grade 8 school. The ideal candidate will be an enthusiastic Catholic who is ready to lead while working collaboratively with parish leaders, faculty, staff, students, parents, and other stakeholders. A vibrant Catholic school, St. Francis Xavier School is looking for a leader who possesses a spirit of innovation and will be a motivating force in shaping our Catholic identity and rigorous academic programs. This individual will have a passion for excellence and be instrumental in leading and supporting staff in educational best practices. The Principal will build strong relationships with multiple stakeholders, demonstrating leadership and engagement with all. Finally, the model candidate will understand the importance of school vitality and viability, and therefore be vested in making students and faculty feel successful and valued for their contributions. St. Francis Xavier Catholic School, educating 165 students, is a Middle States Association accredited school within the Archdiocese of Philadelphia and a ministry of St. Francis Xavier Parish, the Oratory. The School and the Parish of St. Francis Xavier are the primary ministries of the Philadelphia Oratory, the community of priests and brothers that staffs the parish. The school’s governance constitutes the members of the Philadelphia Oratory and an Advisory Board working collaboratively with the principal. Requirements The Principal of St. Francis Xavier Catholic School must be a dynamic, faith-filled leader with a strong commitment to Catholic education and the teachings of the Church. This position must lead by personal witness to the Catholic faith and exhibit passion and compassion in articulating the mission of St. Francis Xavier Catholic School to students, parents, faculty, stakeholders and the community. The ideal candidate must possess the following: • A strong commitment to the Catholic faith, • An understanding of child growth and development, • Exemplary verbal and written communication skills, • Strong leadership abilities and excellent people management skills, • Proficiency in technology, • Knowledge of marketing and enrollment strategies to foster school viability, • Knowledge of school operations including budgeting and fundraising, • Knowledge of accreditation and certification processes, • Knowledge of School Law, • Experience in achieving academic success, • Degrees and certifications as required by the Office of Catholic Education Duties and Responsibilities • Provide leadership to the teaching staff on curriculum and instruction, pedagogy, classroom management, and student achievement, • Establish academic and behavioral goals with corresponding implementation plans, • Partner with teaching staff and parents to manage student behaviors in a positive and proactive manner, • Serve as the primary agent for creating an environment that fosters academic excellence, Catholic faith formation, vitality and viability, • Be responsible for creating a climate that encourages the engagement of each student in the learning process while fostering a love for learning, • Inspire a committed faculty and an engaged student body to form a highly effective learning community inclusive of all stakeholders in the ministry of Catholic education, • Utilize technology as a communication and educational tool, • Ensure staff have adequate opportunities for professional development, • Provide meaningful and constructive feedback to faculty and staff, • Work collaboratively with designated committees to support school events, fundraising initiatives and enrollment campaigns, • Collaborate with the St. Francis Xavier parish community, Fairmount community partners and leaders, and other stakeholders, • Actively manage accreditations and certifications, • Be forward thinking and maintain a vision for the future of the school Additional Information Interested and qualified candidates please send: • Resume, • Cover letter, • Three letters of recommendation, • Updated clearances (FBI fingerprint, Child Abuse, and Criminal Background) to the address listed below Please attach appropriate documents where applicable. Elementary Administrators Application in Word and PDF can be obtained at aopelementary.org, go to During the School Year Documents – Elementary Administrators Application. Word will be downloaded to your computer. PDF will open directly. The application is also attached to this job description. Any question, contact Sister Margaret Rose Adams at the email listed below. Please download the application and the list of documentation you must submit. Completed application, with required documents should be returned by Friday, October 17, 2025 and may be emailed to: Or put into the U.S. mail to: Sister Margaret Rose Adams, IHM, Assistant Superintendent Archdiocese of Philadelphia Office of Catholic Education 222 N. 17th Street Philadelphia, PA 19103 All information must be sent in one packet by Friday, October 17, 2025. Please download the Teacher Application attached for a list of documents that will be needed. If the position is offered, the candidate will be required to complete the “Protecting God’s Children” training through the Archdiocese of Philadelphia. Additional information regarding this training can be found here.

Job Description Assistant General Manager Café & Restaurant | Expanding, Local Bakery, NEW Philly Opening | Salary: $60,000-70,000 The Company Join a thriving hospitality organization dedicated to creating exceptional experiences that blend great food, comfort, and community. This establishment serves as a local eatery, village bakery & patisserie, and specialty coffee shop, all wrapped in a unique retail environment. The company fosters a communal gathering place built on care, warmth, and wonderful hospitality, where exceptional people come together with a shared commitment to building a healthy business through outstanding food and memorable experiences. Job Qualifications • 2+ years of café or coffee shop management experience with a strong foundation in food and beverage operations, • Proven leadership skills with demonstrated ability to motivate, support, and guide teams in fast-paced environments, • Exceptional customer service mindset dedicated to creating warm, high-quality guest experiences, • Strong organizational and financial abilities, including multitasking, budgeting, cost control, and reporting capabilities, • Excellent communication skills with comfort in collaborating with staff, customers, and vendors, • Genuine passion for quality in food, beverages, and customer service Job Responsibilities General Operations: • Lead daily operations of the store and café, serving as Manager on Duty when the General Manager is absent and fostering a positive, efficient team environment, • Ensure exceptional customer service by handling inquiries and resolving issues to uphold a welcoming and professional guest experience, • Oversee staffing and scheduling, including training, coaching, and performance support while managing labor to meet operational and budget goals, • Support financial and operational goals by monitoring sales, COGs, labor, and expenses, and identifying areas for improvement in workflows and profitability Product Quality and Operations: • Maintain product quality and merchandising by supporting food and beverage prep, menu development, inventory, and retail display standards, • Ensure health and safety compliance by keeping all front- and back-of-house spaces clean, organized, and up to code, • Collaborate on marketing and promotions by assisting with initiatives that drive customer engagement, brand awareness, and sales The Assistant General Manager position at this location offers competitive compensation of $60,000-70,000, career growth opportunities, comprehensive benefits including 401k, PTO, sick time, health insurance, and food/beverage discounts, plus the opportunity to work in a dynamic, supportive environment where exceptional work meets genuine enjoyment. To apply for this Assistant General Manager position, please email your resume directly to for immediate consideration. Join this growing team and help create the exceptional experiences that make this establishment a cornerstone of the community.

Job Description • We are hiring immediately for a full time FRONT OF HOUSE LEAD SUPERVISOR position., • Location: Curtis Institute of Music - Curtis Institute of Music - 1726 Locust Street, Philadelphia, PA 19103 Note: online applications accepted only., • Schedule: Full time schedule. Saturday 8:00 am - 3:00 pm, Sunday 12:00 pm - 8:00 pm, Monday - Wednesday 12:30 pm - 8:30 pm. More details upon interview., • Requirement: 1 year of FOH supervisor experience and 1 year of catering experience required. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1492741. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today! Are you looking for a job with competitive wages and benefits, one in which you can learn and grow while making a difference in the world? We’re hiring! Bon Appétit Management Company operates more than 1,000 cafés around the country for corporations, universities, and museums, as well as a few dozen public restaurants. We’ve led the industry in socially and environmentally responsible sourcing, from sustainable seafood to cage-free eggs. We cook everything from scratch using fresh, local ingredients. Learn more about careers with Bon Appétit: Job Summary Monitors the food service operation to ensure production of top quality products and service. Essential Duties and Responsibilities: • Performs inventory management to maintain high valuation and minimal waste., • Ensures that staff is on task, quality assurance standards are being met, and the operation is clean and organized., • Monitors marketing, confirming that signage is current and appropriate., • Upholds policies and procedures to guarantee compliance with company and client expectations. Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Bon Appetit maintains a drug-free workplace. [[filter4]]

Job Description Universal Assistant Manager Company Overview: At NetCost Market, we strive to meet the highest standards. Fresh produce, value for money, and a uniquely positive shopping experience are the foundations on which we operate, bringing the complete shopping experience to the community. Job Duties and Responsibilities: The Universal Assistant Manager supports the Store Manager in motivating and inspiring the team to achieve store productivity goals. They assist in analyzing week-to-date, period-to date, and year-to-date sales, and develop action plans to drive top-line sales. Under general supervision, they manage both perishable and nonperishable departments, ensuring effective inventory management, attractive and profitable merchandise presentation, and high-quality customer service. They ensure a safe working environment and protect company assets according to required procedures . • Fully understands all policies, procedures, standards, specifications, guidelines, and training programs. • Supports store and fulfillment center operations to meet sales goals., • Builds strong employee and customer relations and promotes a positive store culture., • Maintains effective communication with the management team and store employees., • Manages perishable and nonperishable departments, including hiring, training, and developing department employees, • Supervises store employees' performance, provides ongoing performance management, training, and conducts timely formal performance appraisals for direct reports., • Provides leadership and motivation within the store, promoting our guiding principles, core values, vision, and strategy., • Controls store expenses through proper ordering and care for supplies and equipment., • Ensures store appearance, quality, variety, workplace safety, food safety, and sanitation are consistently maintained., • Utilizes company tools such as financial reports, average cost inventory systems, scheduling, productivity, ordering, and business information systems., • Observes and corrects unsafe conditions that could cause associate or customer accidents., • Records and reports employee and customer accidents according to policies and procedures., • Ensures all customers feel welcome and receive responsive, friendly, and courteous service at all times., • Achieves company objectives in sales, service, quality, facility appearance, sanitation, and cleanliness through employee training and creating a positive, productive work environment., • Controls cash and other receipts by adhering to cash handling and reconciliation procedures in accordance with store policies., • Steps into various positions as required to maintain excellent customer service and efficient store operations., • Prepares all required paperwork, including forms, reports, and schedules in an organized and timely manner., • Ensures all equipment is kept clean, safe, and in excellent working condition through personal inspection and preventative maintenance programs., • Verifies that products are received in correct unit count and condition, and deliveries are performed in accordance with receiving policies and procedures., • Creates and monitors employee schedules based on anticipated business activity, ensuring all positions are staffed as needed and labor cost objectives are met., • Administers prompt, fair, and consistent corrective action for any violations of company policies, rules, and procedures., • Complies with all federal, state, county, and municipal regulations pertaining to health, safety, and labor requirements for the store, employees, and customers. • Conducts store marketing, advertising, and promotional activities and campaigns., • Evaluates employee performance, arranges staff training, and develops programs to advance skills., • Ensures all employees understand and work towards KPIs and upsell targets. Required Qualifications: • High school diploma or equivalent degree., • At least 2+ years of management experience., • Must be 18 years or older., • Must be able to lift 25-50 pounds., • Fluency in English., • Fluency in any Eastern European language and/or Spanish., • Ability to interpret, understand, follow instructions, and solve problems, • Able to work well with others as a team member., • Possess math skills and the ability to operate a cash register or POS system., • Able to work in a standing position for long periods (up to 10 hours)., • Able to work 50 to 60 hours per week., • Must have strong interpersonal and communication skills, and the ability to stay calm and polite under pressure., • Knowledge of food and beverage service, involving at least three years of front-of-the-house operations and/or assistant management experience., • Valid forklift certificate or willingness to obtain this certificate within 3 months of employment., • ServSafe certificate or willingness to obtain this certificate within 3 months of employment., • A passion for serving people

Job Description Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you a self-starter who is motivated to succeed, able to adapt, and driven to find solutions? Ready to join the exciting world of real estate? We should probably talk! An Executive assistant is needed for a top-ranking real estate team in the Philadelphia area. With the help of this individual, the agent is hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond to help the team grow through creative marketing, client referrals, and excellent customer service. The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team. Compensation: • Salary Range: $45,000 - $55,000, • Paid Time Off (PTO), • Bonuses Considered, • Act as the direct right hand to the owner—anticipating needs, protecting time, and creating structure that supports business growth., • Serve as a strategic gatekeeper by screening, prioritizing, and routing communications, commitments, and opportunities., • Exercise sound judgment when handling confidential information, business decisions, and high-priority requests., • Manage executive calendars, set priorities, coordinate complex scheduling, and prepare owners for appointments, presentations, and upcoming decisions., • Oversee special projects from concept through execution—researching, documenting timelines, gathering resources, and holding stakeholders accountable., • Build and refine operational systems, documenting workflows, checklists, and internal processes to increase productivity and efficiency., • Draft and polish high-level correspondence, internal communications, deliverables, proposals, and presentations., • Represent the owner and brand with professionalism, warmth, and diplomacy in all interactions with clients, vendors, strategic partners, and staff., • Track budgets, expenses, reimbursements, and operational spending; prepare simple reports or summaries for review., • Assist with vendor management, contract organization, and recurring payment oversight., • Coordinate with marketing resources to ensure campaigns, brand initiatives, and listing promotions are executed on schedule., • Maintain accountability to marketing calendars, social media planning, email campaigns, and client-touch initiatives., • Collaborate with staff, agents, partners, and vendors—ensuring alignment, accountability, and timely completion of deliverables., • Assist in onboarding, performance check-ins, and operational communication as the team expands., • Proactively identify inefficiencies and recommend new solutions, systems, and opportunities to improve productivity.Qualifications:, • Elite organizational skills with the ability to create structure, streamline workflows, and manage priorities in a fast-moving business., • High-level attention to detail and accuracy, especially when handling confidential information, legal documents, financial records, or strategic communication., • Technology fluency, including CRMs, project-management platforms, digital organization tools, and workflow automations—comfortable researching and implementing new systems., • Project-management strength—able to juggle multiple initiatives, track progress, drive accountability, and anticipate next steps without being asked., • Independent decision-maker, able to exercise sound judgment, manage information flow, and support the executive without constant direction., • Strategic written and verbal communicator, polished, concise, persuasive, and able to draft correspondence, proposals, and executive-level messaging., • Professional presence and emotional intelligence, able to interface with high-net-worth clients, partners, attorneys, lenders, and vendors with confidence and diplomacy., • Proactive thinker who anticipates needs, prevents issues, and solves problems before they reach the executive., • Discretion and trustworthiness, capable of handling sensitive business matters and personal details with the highest level of confidentiality., • Client-service mindset, committed to white-glove support and elevated client experience at every stage of a transaction., • Financial and operational awareness—comfortable with basic reporting, expense tracking, budgeting, and supporting business decision-making through organized data., • Comfortable supporting strong personalities, shifting priorities, and a high-accountability environment., • A growth-minded, resourceful leader with a “figure it out,” solutions-first, no-excuses mentality., • Bachelor’s degree preferred; real estate operations, marketing, legal, or executive-support experience strongly valued.About Company Clay Shaffer is a dedicated real estate professional with Compass, serving the Philadelphia market with a strong focus on client experience, precision, and results. For the past 4 years, Clay has been recognized by Philadelphia Magazine as a Top Real Estate Producer in Philadelphia. With a background in managing multi-unit operations, Clay brings a high level of organization, attention to detail, and a client-first mindset to every transaction. His energy, local market knowledge, and commitment to excellence help ensure each client receives a smooth and supportive real estate experience. This role will directly support Clay and his growing business as he continues to elevate the level of service offered to buyers, sellers, and renters across the region.

Job Description Opportunity: Executive Assistant The Executive Assistant will provide dedicated support to the Chief Investment Officer, while also contributing to broader corporate office operations. The ideal candidate will be analytical with strong communication skills and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role requires focus and flexibility to deliver the highest impact and greatest value to the executives it supports in the most efficient way. The ideal individual will have the ability to demonstrate strong emotional intelligence and a high level of discretion in a variety of situations. The role requires strong written and verbal communication, administrative and organizational skills, and the capacity to manage multiple priorities. This role may also include external-facing responsibilities, requiring professionalism and the ability to represent the executive office and HHM Hotels effectively. The Executive Assistant works independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position is based in the HHM Hotels Philadelphia corporate office and requires in-person presence five days a week. Responsibilities: • Provide comprehensive administrative support, including managing an active calendar of appointments, preparing and submitting expense reports, and handling confidential correspondence., • Coordinate complex travel arrangements, including detailed itineraries, agendas, and compile materials for travel-related meetings., • Monitor and track the status of key projects and initiatives, maintain key relationships and contact lists, and support executive team communications as needed., • Serve as a representative to employees and outside individuals., • Arrange and organize internal meetings and conference calls on behalf of the executives., • Coordinate and manage abundant travel itineraries (airfare, hotel, car rentals) in advance, and be prepared with a backup plan should issues arise., • Process all expenses and look for ways to minimize spending can be minimized., • Schedule meetings and complete appropriate research that will benefit the executives., • Proactively maintain calendars to ensure deliverables are completed correctly and on time., • Prioritize events and meetings for optimal time management of executive schedules., • Build relationships between the executives and all internal and external individuals by serving as a liaison., • Set up all logistics for events, including materials preparation, room set-up, dress code verification, and ordering food and/or drinks (if required)., • Maintain confidentiality when handling sensitive information pertaining to all communication and itineraries., • Follow sustainability guidelines and practices, • Practice safe work habits., • Perform other duties as requested by management.Qualifications:, • Administrative experience at the executive level is highly preferred., • Proficient in Excel and PowerPoint., • Strong written skills, including experience and interest in internal and external communications and marketing., • Based in Philadelphia with occasional travel.About Company HHM Hotels is a leading hotel management and investment company with a portfolio of hotels and resorts spanning North America. The organization takes pride in operating independent luxury and lifestyle hotels as well as premium branded hotels in urban and resort markets. We are continuously seeking talented professionals to join our accounting department. While we may not have an immediate opening, we are always looking to connect with experienced candidates who have a passion for hospitality and keen business acumen. HHM Benefits and Perks • Medical, Dental, and Vision Health Insurance, • Paid Time Off, • 401(k) Company Match, • Free Basic Life Insurance, • Travel Discounts, • Commuter Transit and Commuter Parking Benefits, • Quarterly Bonuses and Incentives, • Employee Assistance and Wellness Program, • Educational/Professional Development, • Technology Reimbursements

Job Description Manager of Administration and Development About AccessMatters AccessMatters, a non-profit, public health organization located in Center City Philadelphia, envisions a future where every person has the health care and information they seek. In service to that vision, AccessMatters’ mission is to protect, expand, and enhance access to sexual and reproductive health care and information for all people. Our team strives to advance our mission in accordance with these guiding principles: (1) sexual health is an essential component of health and wellbeing across the life span; (2) access to quality, affordable health care – including sexual and reproductive health care – is a fundamental human right; (3) every person, family, and community deserves to be treated with dignity and respect; (4) programs and services should be evidence-based, prevention-focused, and person-centered; (5) organizational excellence is best achieved through a culture of various perspectives, innovation, and accountability; (6) clients, volunteers, staff, partners, and supporters should be treated with kindness, dignity, and respect in a comprehensive environment; and (7) everyone deserves a caring workplace environment that fosters trust, teamwork, creativity, and work-life balance where work is enjoyable and where staff are supported in their professional development and their pursuit of excellence. Job Summary The Manager of Administration and Development provides accountable, high quality administrative support and leadership to internal and external stakeholders, including the President/CEO, the Board of Directors, donors and funders, provider network partners, and agency staff. The Manager of Administration and Development serves as right hand support to the President/CEO and Board of Directors, with an emphasis on proactivity and confidentiality. This position manages the President/CEO’s workflow including calendar, travel itineraries, appointment scheduling, expense reports, and general correspondence. The Manager of Administration and Development also provides administrative support to the Board of Directors and Board Committees. This role collaborates with President/CEO and Board of Directors on resource development strategy and implementation. The Manager of Administration and Development also takes responsibility for special initiatives and other responsibilities as assigned, such as development activities, strategic plan support, and other projects. This role supports development activities such as: supporting appeal requests,, assisting with campaigns, donor prospecting and relationship maintenance, managing donor software platform and relevant donation-related data reports. This role works closely with the AccessMatters Communications and Advocacy team to ensure alignment with organizational messaging to stakeholders, and with the Fiscal team to ensure donations are recorded accurately and acknowledged. This position is full time and exempt. Essential Functions: Reporting to the President/CEO, the Manager of Administration and Development will: Provide Executive Level Administrative Support to the President/CEO • Serve as a positive, administrative “ambassador” for the President/CEO in all assigned duties., • Maximize the President/CEO’s leadership capacity by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; preparing reports., • Apply keen attention to detail and proofreading to ensure all written materials are polished and accurate., • Organize President/CEO’s appointment schedule for maximum efficiency and impact by planning and scheduling meetings, conferences, teleconferences, and travel., • Support and/or prepare meeting schedules, agendas, and notes as applicable for Senior Leadership Team and Senior Management Team., • Prepare and submit timely and accurate fiscal reports on behalf of the President/CEO, such as monthly travel expense reports, accounting vouchers, and monthly American Express reports, and periodic lobbying reports., • Manage the flow of corporate contracts, checks, and other corporate obligations requiring documented approval/signature by the President/CEO., • Complete biweekly timesheet data entry for payroll and accurate fund allocations for the President/CEO., • Maintain a CEO “follow-up tracker” for Board, donor, and partner interactions to ensure timely responses and completion of commitments. Support the President/CEO and Board in Corporate Governance Functions • Serve as the key administrative interface between Board and staff, assisting the President/CEO in ensuring that staff and Board share up-to-date information about essential organization activities., • Coordinate processes and provide administrative support for assigned Board Committees, including Executive, FAI (Finance, Audit and Investment), Development, and Governance & Nominating., • Assist the Board and President/CEO with ensuring that meetings of the Board and Board Committees are run according to current non-profit best practices., • Set Board and Committee meeting schedule for the year and implement all logistics, including meeting notices and reminders, room reservations, meeting set up, technology, and refreshments., • For Board meetings, prepare draft agendas and meeting packets for Board President and President/CEO, proactively alerting them to outstanding action items and issues needing their attention., • For assigned Committees, work with designated Board and Staff Liaisons to prepare draft agendas, meeting packets, and minutes., • Schedule, develop, and document annual orientation program for new Directors; recommend placement of new Directors for Committee service., • Conduct an annual review of Committee charters and Committee liaison program to recommend changes for improving Committee effectiveness and stakeholder engagement., • Proactively maintain Board Member information database, including contacts, demographics, Skills and Attributes matrix, Board terms, and committee assignments, and proactively alert the President/CEO and Governance & Nominating Committee of areas of need and upcoming term endings requiring succession planning., • Manage all aspects of Annual Disclosure of Director Political Contributions and Conflict of Interest Statement., • Track and follow up on all Board and Committee action items to ensure commitments are completed on time. Development Management • Work with the CEO to identify potential grant opportunities to present to SLT for consideration, conduct preliminary research on local and national funders’ eligibility criteria, application processes and timelines, • Maintain an active grants calendar, with reporting requirements included., • In partnership with Board Development Committee and AccessMatters Communication and Advocacy team, support regular appeal campaigns for mail and digital avenues, track gifts received, and prepare timely acknowledgement letters to donors., • Collaborate with AccessMatters' President & CEO and Board of Directors on resource development strategy and implementation., • Manage and make timely updates to the AccessMatters supporter database and maintain individual donor and foundation files., • Handle the scheduling of meetings with prospects, maintaining an active pipeline of prospects to schedule meetings with key Board members or staff., • Ensure the CEO and Board members receive complete, up to date donor profiles prior to meetings., • Act as staff liaison to the Board Development Committee. Maintain Bylaws and Other Essential Corporate Documents for AccessMatters • Work with the CEO and Board President to review bylaws annually to ensure that required corporate formalities have been met (e.g., Board and Committee composition, meetings, documentation, filings)., • Coordinate the annual legal assessment of bylaws to identify and recommend updates as needed., • In collaboration with Human Resources, maintain all essential corporate documents and historical information in a secure location (electronic and/or hard copy as required), while also leading office processes for secure storage, retention, and destruction of records both onsite and offsite, by managing the Iron Mountain contract relationship with Iron Mountain. Manage Essential Administrative Services and Office Operations • Assist with documentation requests for fiscal and organizational audits as needed., • Schedule Senior Leadership Team (SLT) and Senior Management Team (SMT) meetings as needed., • In partnership with Human Resources manage vendor relations in core areas including property and equipment, supplies, business communications (VoIP telephone system, fax, postal), visitor hospitality, and facility security, maintenance, and security., • Provide technical and logistical support for all general meetings and events as assigned., • Regularly review office processes and vendor relationships to identify opportunities for efficiency and costs-effectiveness Advance the Mission of AccessMatters and Fulfill Organizational Duties and Special Initiatives as Assigned • Demonstrate passionate commitment to AccessMatters’ strategic plan, mission, and vision., • Serve as agency “ambassador” and key administrative contact for external stakeholders, including consultants, funders, donors, peer agencies, vendors, and prospects for Board and staff positions., • Provide support and assistance to President/CEO and organization in developing and executing fundraising activities, development data tracking, and prospect research., • Model AccessMatters’ Core Values and contribute to a learning culture that is supportive of varied community perspectives and ideas, in which all staff foster an environment where everyone feels valued and appreciated, where all staff hold themselves accountable to each other and to our community and stakeholders., • Consistently exercise discretion to analyze, interpret and act, evaluating possible courses of conduct and make decisions for the best outcomes for the client, team and the organization., • Maintain high ethical standards and conduct regarding confidentiality, and integrity while representing AccessMatters effectively to all stakeholders., • Complete other projects and performs other duties as assigned. KNOWLEDGE, SKILLS, ABILITIES • Demonstrated success providing high-level administrative support to a C-level executive, with the ability to anticipate needs, manage competing priorities, and ensure timely follow-up on all action items., • Strong development administration skills, including experience with donor databases (e.g., Raiser’s Edge, DonorPerfect, Salesforce), gift acknowledgment processes, and grants/fundraising tracking., • Experience preparing accurate and polished written materials for Board, donors, and executive audiences., • Experience supporting nonprofit governance processes and working directly with Board members strongly preferred., • Proficiency in board and governance support, including meeting logistics, agenda/minute preparation, action tracking, and records management., • Proven ability to handle highly sensitive and confidential information with the utmost discretion., • Exceptional organizational skills with the ability to manage multiple complex projects simultaneously and meet tight deadlines., • Strong interpersonal skills to build effective working relationships with Board members, donors, vendors, and staff at all levels., • Excellent written and verbal communication skills, with the ability to proofread and edit for clarity, accuracy, and tone., • Solid financial acumen for tracking budgets, processing expense reports, and monitoring vendor contracts., • High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort with office/conference technology (VoIP phone systems, projectors, video conferencing)., • Experience using web-based collaboration tools, information management systems, and online meeting platforms (Zoom, Teams, SharePoint, etc.)., • Flexible and adaptable in response to shifting priorities or urgent requests., • Commitment to fostering a respectful, comprehensive, and mission-driven organizational culture., • Minimum five (5) years as an Administrative Manager and/or Executive Assistant to C-level executive., • Bachelor’s Degree. Coursework or other training in relevant aspects of the role including but not limited to technology, business, marketing, communications, and project management is preferred. Relevant industry specific experience may be considered in lieu of degree., • Eligible for all city and state mandatory clearances, e.g., criminal and child abuse. ANNUAL SALARY: $77,000.00 HOW TO APPLY: Submit both a cover letter and a resume to the Manager of Administration and Development position posted at our online career site, by going to this link: . Address cover letter to Raeann Billey, Vice President of Human Resources. Please include salary requirement and potential start date. NOTE: This is a hybrid position, candidates are expected to reside within commuting distance of our headquarters in Center City, Philadelphia. No calls, please. ACCESSMATTERS IS AN EQUAL OPPORTUNITY EMPLOYER.

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