Administrative Clerical Assistant - Millville ALP
2 days ago
Millville
Job Description JOB SUMMARY: The Administrative Assistant / Homemaker Program Administrator is responsible to complete the job responsibilities stated below in a professional and timely manner. The Assistant will be responsible to assist in the management of the non-clinical aspects of the Assisted Living QUALIFICATIONS: High School Diploma or GED preferred Ability to speak and understand English Phone etiquette - Ability to speak clearly and answer phones in a professional manner, Good communication skills, Proficient computer skills, Proficient basic office skills, Organized & able to multi-task, Reliable GENERAL RESPONSIBILITIES AND DUTIES: • Maintains a working relationship with the Administrator., • Maintains a working relationship with the RN, LPN and all other nursing staff., • Maintains a professional relationship with all residents, families, and all service providers., • Maintains confidentiality of verbal and written information pertaining to residents, facility operations and other personnel., • Maintains resident's privacy and dignity., • Has a full understanding of fire, emergency and safety procedure., • Answers phones, takes messages for the Administrator and other staff and making sure messages are delivered to appropriate personnel., • Scanning and copying & filing as directed by Administrator, • Type up ad deliver resident reminders, reminding residents of their upcoming Medicaid recertification and the required paperwork that is needed for re-certification, • Copy bank statements and other documentation as needed for re-certification, • Gather information from potential residents who would like more information about the Assisted Living Program (name, address, phone number, etc.), • Provide potential residents with Brochure, ALP packet and Medicaid information packet., • Send tracking forms to care managers when residents go in and out of building for hospital and rehabilitation stays., • Maintain daily census for all buildings, update on computer spreadsheet., • Inventory supplies, order as needed, and restock, • Type up ALP activity calendar and distribute to residents., • Copy in-service information and distribute to employees., • Copy Med of the Month CMA in-services and distribute to Med-techs., • Place homemaker sign-in sheets in chronological or alphabetical order, as needed for Homemaker clients and give to administrator., • Abide by established guidelines of the facility and governing regulations., • Any other responsibilities deemed necessary by the administrator.