HR & Compliance Specialist (DOT Focus)
12 days ago
Columbia
Job DescriptionDescription: About Capital Waste Services At Capital Waste Services (CWS), we are committed to delivering reliable, customer-focused waste collection services across our communities. Our team members are the foundation of our success, and we pride ourselves on fostering a supportive, high-integrity work environment where people can grow and thrive. Position Summary The HR & Compliance Specialist (DOT Focus) is responsible for supporting Human Resources operations with a primary emphasis on DOT compliance, driver qualification management, and regulated onboarding. This role also supports benefits administration, HRIS (Paylocity), employee onboarding, and training coordination across a multi-location, safety-sensitive workforce. The ideal candidate has hands-on experience maintaining Driver Qualification (DQ) files, supporting DOT drug and alcohol compliance, administering group benefits, and working collaboratively with operations, safety, and management teams to ensure compliance and a smooth employee experience. Key Responsibilities DOT & Driver Compliance • Maintain and audit Driver Qualification (DQ) files in accordance with FMCSA and DOT regulations, • Track and manage driver credentials, including CDL status, medical cards, MVRs, prior employment verifications, and annual reviews, • Coordinate DOT drug & alcohol testing, including pre-employment, random, post-accident, and reasonable suspicion testing, • Support compliance with company Drug & Alcohol and Safety policies and ensure documentation accuracy, • Assist with DOT-related audits and compliance reviews Onboarding & Training (Safety-Sensitive Roles) • Coordinate onboarding for DOT-regulated and non-DOT employees, • Ensure all DOT onboarding documentation is completed prior to performing safety-sensitive functions, • Support and track new-hire safety and DOT training, including Hours of Service (HOS) and drug & alcohol awareness, • Maintain accurate onboarding and training records Benefits & HR Administration • Assist with group benefits administration, including enrollments, changes, and terminations, • Serve as a point of contact for employee benefits questions and vendor coordination, • Support open enrollment and benefits communications, • Maintain accurate employee records in Paylocity and ensure data integrity HRIS & Cross-Functional Collaboration • Utilize Paylocity for employee records, onboarding, and HR administration, • Collaborate with Operations, Safety, Managers, and Vendors to resolve HR and compliance matters, • Support HR reporting, recordkeeping, and internal controls, • Assist with additional HR initiatives and administrative duties as assigned Qualifications Required • 2+ years of HR experience with DOT compliance and driver qualification exposure, • Hands-on experience maintaining Driver Qualification (DQ) files, • Working knowledge of DOT/FMCSA regulations related to drivers, • Experience supporting benefits administration and group insurance, • Proficiency with HRIS systems; Paylocity experience strongly preferred, • Strong attention to detail and ability to identify documentation errors, • Ability to collaborate across departments in a fast-paced environment Preferred • Experience in transportation, waste, logistics, or field-based operations, • Familiarity with DOT audits or compliance reviews, • Associate’s or Bachelor’s degree in Human Resources, Business, or a related field Work Environment • Office-based role with frequent interaction with operations and safety teams, • Fast-paced, compliance-driven environment supporting safety-sensitive employees Why Join Capital Waste Services, LLC • Stable and growing organization in the environmental services industry, • High-impact role supporting safety, compliance, and employee experience, • Collaborative HR team with cross-functional exposure, • Competitive compensation and benefitsRequirements: