Accounts Payable Specialist
12 days ago
Roseville
Job Description Join LB Construction where you’re an Owner, Not Just an Employee Lancaster Burns Construction, Inc. is a multi-trade subcontractor specializing in commercial and industrial construction which performs Rough Carpentry, Steel, Metal Stud/Drywall, and Concrete. LB Construction was founded in 1992 and became a 100% Employee Owned. We are licensed in CA, NV, and OR and are an AISC certified Steel fabrication shop. Why Choose LB Construction? * • 100% Employee-Owned, you are part of the company’s success, • Career development & advancement opportunities, • Team-first, safety-driven culture, • Be more than an employee. Be an OWNER! Job Summary The Accounts Payable (AP) Specialist is a critical role responsible for executing the full-cycle AP process within the construction environment, ensuring timely and accurate processing of invoices, managing vendor accounts, and processing payments with a specific focus on construction-related complexities like and Job Costing. This position supports the Finance and Project Management teams by maintaining accurate financial records, adhering to company policies and IRS 1099 requirements as well as serving as the primary AP subject matter expert. Duties & Responsibilities * • Owns the full year-end compliance cycle, including the reconciliation, preparation, electronic filing, and mailing of 1099 and other required forms for vendors and subcontractors., • Directs and validates the accuracy of all construction specific AP compliance documentation., • Leads the AP component of the month-end and year-end closing process., • Conducts weekly audits of processed invoices to ensure correct GL coding and accurate allocation to project job costs., • Oversees the processing of high-volume, full-cycle accounts payable, including receiving, coding, and entering invoices, and expense reports with a focus on detailed job costing allocation., • Oversees the execution of weekly payment runs (checks, ACH, wire transfers) ensuring payments are reconciled and appropriate supporting documentation is maintained., • Insures the collection and validation of required vendor compliance documents, including W-9 forms., • Reconciles vendor statements monthly, investigating and resolving discrepancies, outstanding invoices, and debit balances promptly., • Accurately tracks and allocates expenses to specific jobs, general ledger accounts, and cost codes using industry specific accounting software., • Supports year-end closing processes and provides support for both internal and external audits., • Responsible for processing all credit card reconciliations and employee reimbursements in a timely manner., • Performs other duties as assigned. Financial Responsibilities * • Exceptional attention to detail and accuracy in data entry and financial record keeping., • Proven ability to manage high-volume transactions and meet strict weekly and monthly deadlines in a fast-paced environment., • Strong organizational and time management skills with the ability to prioritize multiple projects and tasks., • Excellent written and verbal communication skills for effective internal communication and professional interaction with vendors and subcontractors., • Ability to troubleshoot and solve complex AP issues, particularly those involving purchase orders and job cost discrepancies., • Deep knowledge of full-cycle Accounts Payable processes and best practices., • Thorough understanding of General Ledger (GL) coding and job cost accounting principles specific to the construction industry., • Familiarity with construction documentation, including invoices, W-9’s and 1099 eligibility., • Working knowledge of IRS requirements for 1099 reporting., • Education: Associate’s degree in Accounting, Finance, or a related field, or equivalent experience required., • Experience: Minimum of 5+ years of hands-on Accounts Payable experience, including at least 5+ years within the Construction or construction adjacent industry.·, • Integrity: Consistently demonstrates ethical behavior and transparency in all actions, ensuring trust and accountability in the workplace., • Financial Acumen: Demonstrates a solid grasp of financial concepts and AP impact on the general ledger and job costs., • Process Efficiency: Constantly seeks opportunities to improve and streamline AP workflows., • Accountability: Takes ownership of all AP transactions and ensures accuracy and compliance., • Interpersonal Savvy: Builds collaborative relationships with the accounting team, project management teams and vendors to resolve issues professionally., • Adaptability: Handles changes in workflow, system updates, and urgent requests effectively., • Sitting: Regularly required to sit for extended periods while working at a computer., • Manual Dexterity: Frequent use of hands and fingers to handle, feel, or operate objects, tools, or controls; reach with hands and arms., • Lifting: Occasionally required to lift and/or move up to 20 pounds (e.g., file boxes, office supplies)., • Vision: Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.Company DescriptionFounded in 1992, Lancaster Burns Construction, Inc. (LB Construction) is a trusted, employee-owned multi-trade subcontractor specializing in commercial and industrial construction. With over three decades of experience, we proudly provide top-tier services in Rough Carpentry, Steel, Metal Stud/Drywall, and Concrete. As a 100% employee-owned company, LB Construction offers a unique culture that empowers every team member to take an active role in the company's success. Our employees are the foundation of our business, and we’re committed to creating an environment where you can grow, contribute, and thrive. With us, the opportunity for growth and advancement is limitless—your career journey is in your hands.Founded in 1992, Lancaster Burns Construction, Inc. (LB Construction) is a trusted, employee-owned multi-trade subcontractor specializing in commercial and industrial construction. With over three decades of experience, we proudly provide top-tier services in Rough Carpentry, Steel, Metal Stud/Drywall, and Concrete.\r\n\r\nAs a 100% employee-owned company, LB Construction offers a unique culture that empowers every team member to take an active role in the company's success. Our employees are the foundation of our business, and we’re committed to creating an environment where you can grow, contribute, and thrive. With us, the opportunity for growth and advancement is limitless—your career journey is in your hands.