Office & Admin jobs in Thousand Oaks, California - Page 4Create job alerts

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Answer phone traffic (low volume of calls), • Plan and schedule appointments and events, • Greet and assist onsite guests., • Develop and implement organized filing systems., • Perform all other office tasks., • Assemble and mail tax returns and financial statements., • Previous experience in office administration or other related fields, • Have experience with Office Outlook, • Ability to prioritize and multitask., • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionWe are a boutique firm performing specialized audit and tax engagements nationally and internationally. The firm provides CPE training, both theoretical and practical experience. Located at our new address in Westlake Village, Sotomayor & Associates, LLP is a Certified Public Accounting firm founded in 1992 by its managing partner, Ivan Sotomayor. From its inception, the firm has been dedicated to providing high quality accounting services by offering clients our experience, expertise, and knowledgeable and energetic staff. Although Sotomayor & Associates has grown to be an international CPA firm with new offices at Westlake Village, California and representative international offices in Dominican Republic, Colombia, Mexico, and Peru, the firm is committed to maintaining its close personal and professional attention to its clients no matter where in the world they may be located.We are a boutique firm performing specialized audit and tax engagements nationally and internationally. The firm provides CPE training, both theoretical and practical experience. Located at our new address in Westlake Village, Sotomayor & Associates, LLP is a Certified Public Accounting firm founded in 1992 by its managing partner, Ivan Sotomayor. \r\n\r\nFrom its inception, the firm has been dedicated to providing high quality accounting services by offering clients our experience, expertise, and knowledgeable and energetic staff. Although Sotomayor & Associates has grown to be an international CPA firm with new offices at Westlake Village, California and representative international offices in Dominican Republic, Colombia, Mexico, and Peru, the firm is committed to maintaining its close personal and professional attention to its clients no matter where in the world they may be located.

Job Description We are looking for a skilled Administrative Coordinator to join our team on a contract basis in Simi Valley, California. In this role, you will take on a variety of responsibilities that support sales order processes and customer-related administrative tasks. Reporting directly to the Quality Assurance Manager and Administration, you will collaborate across departments to ensure smooth daily operations and exceptional service. Responsibilities: • Process and manage sales orders by obtaining customer purchase orders and accurately entering them into the enterprise resource planning system., • Maintain up-to-date customer account information and ensure a high standard of customer service., • Collaborate with Operations, Sales, and Shipping teams to verify the accuracy and timeliness of orders and acknowledgments., • Partner with Finance and Sales departments to ensure customer records are properly updated and maintained., • Handle incoming calls efficiently, directing them to the appropriate departments or personnel., • Support administrative tasks such as preparing correspondence, creating presentations, and managing documentation., • Assist in maintaining system data accuracy and resolving any discrepancies., • Utilize software tools such as Microsoft Office Suite, SAP, and Sage to complete tasks effectively., • Ensure compliance with organizational procedures and maintain attention to detail in all communications., • Contribute to the team's overall productivity by managing time-sensitive tasks and prioritizing workload., • Minimum of 4 years of experience in an administrative or quality assurance position, demonstrating excellent organizational skills., • Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint., • Strong written and verbal communication skills in English, with the ability to handle correspondence professionally., • Experience in B2B customer service is preferred, showcasing a customer-first attitude., • Competence in data entry and maintaining accuracy in records and systems., • Familiarity with enterprise resource planning systems like SAP or Sage is highly advantageous., • Ability to learn and adapt to technical software products with a keen interest in continuous improvement., • Strong analytical and problem-solving skills, coupled with exceptional time management abilities.

Job Description We are looking for a self-motivated individual to contribute to our stellar team for our practice. We welcome all candidates, from beginner to extensive experience. If you are a problem solver, work well in a team setting, are well organized AND PROMPT, and have an upbeat personality - this job is the perfect fit for you. Your responsibilities will include answering all calls, greeting patients, HIPAA-compliant document handling, data entry, appointment scheduling, and managing product orders. Our goal is to make patients feel like they are not walking into a typical doctor's office; we pride ourselves on our attention to detail and compassion for each of our patients. Please include a resume with any applicable experience. The position to fill is full time, M-F (weekends off!). Company DescriptionAt Thousand Oaks Proctology, we give our full attention and care to patients dealing with sensitive issues that are otherwise too embarrassing to even talk about. Our motto is, “if we treat every patient like a family member, each patient will get the best and utmost compassionate care." We pride ourselves in the compassion and care we share with not only our patients, but among our team as well. Our team can enjoy monthly bonus incentives including paid office lunches. We prioritize physical, mental, and spiritual health for not only our patients, but our team as well!At Thousand Oaks Proctology, we give our full attention and care to patients dealing with sensitive issues that are otherwise too embarrassing to even talk about. Our motto is, “if we treat every patient like a family member, each patient will get the best and utmost compassionate care." We pride ourselves in the compassion and care we share with not only our patients, but among our team as well. Our team can enjoy monthly bonus incentives including paid office lunches. We prioritize physical, mental, and spiritual health for not only our patients, but our team as well!

Job Description Construction Accounts Payable clerk needed for December/January hire, seeking candidate that has 2-3 years minimum experience. The ideal candidates will have a solid understanding of credits and debits, high proficiency and high typing speed for data entry. Company uses TCM and Clearstory, experience is a plus but not required. -Process and verify invoices, POs and payment requests. -Reconcile vendor statements and resolve discrepancies. -Experience in communicating with vendors and different teams effectively and professionally. -Maintain accurate records and ensure timely payments. -Support general accounting functions as needed. -Excellent Excel skills with formula and other accounting functions. This is a Direct Hire opportunity and the company offers, medical, dental and vision insurance for the employee and their family. They also offer a 401(k) retirement program. This is a full time position, Monday through Friday from 8-5 with a half hour lunch. APPLY TODAY!!!

Job Description Now Hiring: Veterinary Assistant / Veterinary Receptionist Full-Time and Part-Time Positions Available Do you love spending time with dogs and cats? Are you passionate about caring for animals and making their families feel welcome and supported? If so, Abbey Vet Hospital and Lone Tree Vet Hospital & Urgent Care in Antioch may be the perfect place for you! We are currently hiring for both full-time and part-time Veterinary Assistants and Veterinary Receptionists to join our compassionate, fast-paced, and friendly team. Veterinary Assistant – Key Responsibilities: * Greet clients and obtain accurate contact information and pet medical histories * Assist in bringing pets to the treatment area and restraining them during exams and procedures * Support veterinarians during examinations, surgeries, and treatments * Perform basic care tasks including wound cleaning, administering medication, collecting samples, and checking vitals * Assist with diagnostic imaging and lab work (e.g., blood and urine samples) * Prepare medications for clients to take home and explain basic usage * Educate clients on vaccinations and basic pet care * Sterilize tools and maintain clean, stocked exam and operating rooms * Update patient records and assist with administrative tasks as needed Veterinary Receptionist – Key Responsibilities: * Answer phone calls professionally and courteously; gather client information and schedule appointments * Greet clients warmly and provide necessary information or assistance * Monitor and manage emails in a timely and organized manner * Provide basic appointment and care information to clients * Check and respond to messages via email and veterinary software systems * Maintain a clean and welcoming front desk, lobby, and restrooms * Check in and check out patients accurately and efficiently * Collect payments, issue receipts, and assist clients with follow-up scheduling Requirements: * Minimum 1 year of experience in a veterinary or animal care setting * Passion for working with animals and providing excellent client service * Strong communication, organizational, and multitasking skills * Ability to restrain larger pets safely when needed * Friendly, professional demeanor with a flexible and team-oriented mindset * Reliable and punctual with good time management Join our dedicated team and make a difference in the lives of pets and their families every day! Locations: Abbey Vet Hospital & Lone Tree Vet Hospital & Urgent Care – Antioch, CA To apply: Please send your resume to for Abbey Vet, you can reach us @ 925 778 1984 For Lone Tree Veterinary Hospital & Urgent Care, please send your resume to also if you have any questions reach us @ 925 732 7499. Company DescriptionAbbey Vet Hospital and Lone Tree Vet Hospital & Urgent Care are full-service veterinary practices located in Antioch, California. We specialize in compassionate and comprehensive care for dogs and cats, offering both general wellness services and urgent care. Our team is dedicated to delivering high-quality veterinary care while building lasting relationships with pet families in our community. With a strong focus on client education, preventative care, and advanced medical services, we create a welcoming environment for both pets and their owners. We pride ourselves on maintaining a supportive, team-oriented workplace where staff members are valued, encouraged to grow, and united by a shared love for animals.Abbey Vet Hospital and Lone Tree Vet Hospital & Urgent Care are full-service veterinary practices located in Antioch, California. We specialize in compassionate and comprehensive care for dogs and cats, offering both general wellness services and urgent care.\r\n\r\nOur team is dedicated to delivering high-quality veterinary care while building lasting relationships with pet families in our community. With a strong focus on client education, preventative care, and advanced medical services, we create a welcoming environment for both pets and their owners.\r\n\r\nWe pride ourselves on maintaining a supportive, team-oriented workplace where staff members are valued, encouraged to grow, and united by a shared love for animals.

Job Description Looking for someone who is highly responsible, organized and detail oriented. This is a position that will require many different types tasks. Must be trainable, work well with others, and take constructive criticism. No practical requirement to what we do as a company is necessary, as long as you have the skill sets listed, you can be eligible. Sugraddictz is a collectible based Company that makes a very unique product that involves, sports, pokemon, comic based concepts and more. We are growing rapidly and have exciting potential. This would most likely turn into full time work within a short period of time of you are a good fit. Having some love and appreciation, for the topics listed above isn't required if you have a natural passionate and enthusiastic personality. Looking for 10-15 hours to start. Being proficient in using social media (TikTock,Instagram, Reddit,& Discord) his is very helpful for our business .

Job Description Business Office Clerk will provide administrative support to the Accounting Department and O’GARA’s Corporate Office as needed. This role will assist with inventory, database and record maintenance, prepare financial reports, issue checks, and make deposits. Business Office Clerk needs to understand accounting and financial principles. REQUIREMENTS AND QUALIFICATIONS • 1-2 years of automotive industry business office accounting/reporting experience, • Intermediate to Advanced in Excel is a must, • Degree preferred but not required, • Detail-oriented, excellent communication skills and professional personal appearance, • Provide administrative support to the Business Office and Corporate Office, • Preparing daily cash flow and/or financial reports for management, • Prepare daily flooring payoff report to provide to Controller and/or other management, • Assists with flooring audits on an as-needed basis, • Prepare daily bank reconciliations, research, and resolve discrepancies, • Reviews O’GARA’s outstanding receivables on an ongoing basis and provides weekly/monthly reporting to assist in collection. (i.e., contracts in transit, vehicle, factory incentives, and warranty A/R), • Reconcile schedules assigned - weekly/monthly, • Prepares journal entries for adjustments made to assigned schedules and submits authorization and posting, • Completes timely end-of-month accounting reconciliations and reports, • Assists with the filing of inventory and deal jackets, etc. Also, runs errands to the Bank, Post Office, etc., • Coordinate annual storage of Business Office documentation to off-site storage, • Assist in interim and annual audits as needed, • Abiding by all O’GARA procedures and GAAP accounting principles, • Health, Dental, and Vision coverage for employees, • 401K Plan, • Paid time off, • Paid training, growth opportunities, • Employee vehicle purchase plans We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

Job DescriptionTHE POSITION The position serves in the capacity of Administrative Assistant to a department administrator, handling a wide variety and high-volume tasks and duties. The position is responsible for overseeing film production companies, students, private enterprises, and businesses that have been issued a permit. The position provides support and liaison between the District, Clients, and the general public, at any location that the District owns/oversees. This is a part time, on call, as needed position. EXAMPLE OF DUTIES The essential functions of this position include, but are not limited to: • Ensuring conditions of permit are adhered to., • Foreseeing safety issues or unusual conditions, • Preventing damage by users, • Unlocking/locking of gates as required by the permit., • Traffic monitoring – ensuring limitations are monitored., • Working with other event organizers, film production staff and security, • Liaison between event personnel, park patrons and other city personnel, • Inspecting and determining acceptability of completed work after activities., • Filling out forms and submitting in timely manner EMPLOYMENT STANDARDS Knowledge, Skills and Abilities: Requires graduation from high school or equivalent. Requires professional, courteous, dependable, and punctual skills. Requires written and verbal communication skills, as well as the ability to multi-task and work with large groups. Monitors must be able to work independently with little or no direct supervision. License: A valid California driver's license with a good driving record is required. At interview, must provide a copy of high school diploma or GED certification and a Motor Vehicle Report (not more than 30 days old) from the Department of Motor Vehicles. PHYSICAL ACTIVITY REQUIREMENTS This position will require standing approximately 60% of the time; frequent walking; some bending, kneeling/squatting, climbing stairs; occasional reaching overhead/stretching. Must be able to function working outdoors in different weather conditions. EQUAL OPPORTUNITY EMPLOYER All aspects of employment and promotion shall comply with the principle of Equal Employment Opportunity. Job Posted by ApplicantPro

Job DescriptionWho we are: LorchGreene is a Forensic Accounting Firm specializing in helping attorneys address the complex issues involved in Business Evaluation and Family Law Litigation. Here's What You'll Do: • Enjoy and thrive in an ‘attention to detail’ type environment., • Have the ability to take direction and feedback., • Work well under deadlines and budgeted timeframes., • Be reliable, responsible, and a team player., • Data Entry., • Have reliable transportation, • Be able to work Monday through Friday 8:30-5:30 pm with possible overtime., • Have excellent work ethics, willing to learn, self-driven, and motivated., • Crave a redundant and predictable work product. Here's What You'll Bring to The Table, • Excellent organizational, typing, multi-tasking, and communication skills, • Reliability to show up to the office every day, no work-from-home option., • Must be comfortable with repetitive work., • Strong software knowledge, and strong command of Outlook, Word, Excel, and Nuance., • Enthusiasm, patience, positivity, and punctuality., • Attention to detail, consistency, and uniformity., • $17-18 Hourly (DOE), • Paid time off (13 Accrued Days), • Holiday time off (8 Holidays), • Health insurance (2 Plans 100% employer-paid), • Dental insurance (1 Plan 100% employer-paid), • Company-sponsored 401(k) plan with 3% employer match, • Company-Sponsored Profit Sharing Plan, • Employer-Sponsored Short Term Disability, • Employer-Sponsored Long Term Disability Your Right to Work In compliance with federal law, all persons hired must verify identity and eligibility to work in the United States, complete the required employment eligibility verification document form upon hire, and pass a background check. Powered by JazzHR zu8YBxCsJD

Job Description Description: If you're looking for a job ASAP and have Shipping & Receiving, Material Handling or Warehouse experience then this is the position for you! A very well established aerospace company is looking for warehouse associates to join the team! Aerotek will provide you a rapid interview process so you start work as soon as possible. Experience Level: Intermediate- Expert Level Skills: warehouse / shipping / receiving / material handler / SAP / Forklift Location: Simi Pay $23-26 Job Type & Location This is a Contract to Hire position based out of Simi Valley, CA. Pay and Benefits The pay range for this position is $23.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program, • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Simi Valley,CA. Application Deadline This position is anticipated to close on Dec 6, 2025. About Aerotek: We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow. Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. Company DescriptionWe know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.

Job DescriptionCompany Description RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact. Job Description The Associate - Operations-Leadership program is a full-time, entry-level role that provides a twelve-month training program to prepare you for an operational leadership position in one of our manufacturing facilities throughout the United States. The program is designed to offer comprehensive training in all areas of the manufacturing facility to learn the RRD solutions and manufacturing processes. Please note: The Associate Development Program has a required cohort start date. In Westlake Village, CA, we are currently hiring for the July 2026 cohorts. Responsibilities: • Learn several production rotations and learn the six core plant business functions: manufacturing, logistics, operations, administration, human resources, and finance., • Shadow position-specific positions and then perform in those roles for a period of time to complete each rotation, • Assist Plant Leaders in the everyday functions of the facility as learning opportunities arise. There will be many and they will vary according to the situation, • Attend plant meetings both internal and external, • Continue to read publications about the print and manufacturing industries in order to increase your understanding of the fieldQualifications, • Bachelor's degree in business, supply chain, IT, marketing, finance or related fields, or equivalent work experience required, • Strong computer skills including Word and Excel, • Prior internship in a manufacturing company/environment is a plus, • Knowledge of the printing process is a plus, • Motivated to succeed, • Able to work under pressure and meet deadlines, • Understanding of basic business practices, • High energy level, excellent customer service skills, and a strong work ethic, • Self-Confident, • Written and Verbal communication prowess, • Very strong analytical and problem-solving skills Additional Information The national pay range for this role is $50,000 - $60,000 / year. The pay range may be slightly lower or higher based on the geographic location of the hired employee. The actual pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on the role, the total compensation package may also include participation in a bonus, commission or incentive program. RRD offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, maternity leave, adoption assistance, and employer/partner discounts. All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. RRD is an Equal Opportunity Employer, including disability/veterans

Job Description Pay Rate: $20.00/hour Schedule: Monday to Friday, 8:00 AM – 5:00 PM Job Type: Temp-to-Hire Job Description We are seeking a detail-oriented and reliable Office Assistant to support the Office Manager with a variety of administrative and clerical tasks. This is a temp-to-hire opportunity with full-time hours. Key Responsibilities • Assist with reviewing and processing Amazon orders, • Print shipping labels and prepare shipment documentation, • Perform general clerical duties such as filing, data entry, and document preparation, • Use Microsoft Office Suite to create and update spreadsheets and reports, • Proficient in Microsoft Office Suite (Word, Excel, Outlook), • Strong typing and data entry skills, • Excellent organizational and communication abilities, • Ability to work independently and manage time effectively, • Prior office or administrative experience is preferredCompany DescriptionOur Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.

Job DescriptionDescription: Due to continuing growth, our team is looking to add an Office Manager. The Office Manager will serve on the front lines of what we do every day. The number one goal of a successful Office Manager is to set a solution driven, customer centric, positive tone with clients. Behind the scenes, you will be expected to proactively work with the office Director to make sure our team is operating at full capacity and nothing is falling through the cracks. Software and process adoption is expected from every Office Manager. Who we are: Platform Accounting Group is a rapidly growing professional services firm providing tax, accounting, assurance, IT consulting, and wealth management services to small and medium sized businesses and their owners. We currently have 45 offices across 14 States with much more growth on the horizon. Enjoy a professional and dynamic work environment while making work/life balance a priority. What you will do: • Front office management serving clients, staff and vendors., • Manage projects and workflow from drop-off to delivery, including scanning, filing and processing information., • Follow detailed procedures accurately and efficiently., • Provide the highest level of service to our clients with timely responses and resolutions., • Professional business writing for client and government correspondence., • General office duties, including phones, scheduling, filing., • Maintain Accounts Receivable and Payable, manage department expenses., • Professional office experience 2+ yrs required, proficient with Microsoft Office, • QuickBooks, A/R and A/P experience preferred, • Superior attention to detail and ability to multi-task, • Excellent verbal and written communication skills, • Independent worker and learner, willingness to take on new tasks, • Ability to self-manage projects, proactive problem solving, analytical skills, • Ability to learn, understand and utilize new technology systems quickly, • Exceptional customer service skills, • Opportunity for advancement within a rapidly growing professional services firm, • Ongoing informal and formal training and development, • Competitive compensation, • 401(k) and medical benefitsRequirements:

Job Description Job Title: Administrative Assistant C Location: Simi Valley, CA (This position is 100% onsite) Schedule: Day Shift - 9/80: Employees work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off. Business Unit: Datron About Fisica Inc. Fisica, Inc. is a premier manufacturer of advanced defense products, specializing in the design and production of airborne and ground-based antennas, as well as cutting-edge electromagnetic systems and simulators. Headquartered in San Leandro, California, with additional operations in Simi Valley, Fisica plays a vital role as a trusted partner to leading defense primes and the U.S. Department of Defense. Our company operates as - ATI, Randtron, Datron and Space Vector—each bringing deep expertise and innovation to the defense sector. Led by a seasoned management team, Fisica is committed to excellence in engineering, manufacturing, and mission-critical solutions that enhance national security. At Fisica, we foster a strong, collaborative work culture that values individual contributions and empowers our employees. Our commitment to innovation, integrity, and teamwork makes us a leader in the defense industry and an exceptional place to build a career. Position Summary: The Administrative Assistant will provide high-level administrative and operational support to the General Manager. This role requires exceptional organization, discretion, and communication skills to manage daily office operations, coordinate internal and external activities, and ensure smooth execution of executive-level priorities. The individual will serve as a key liaison between the General Manager, internal departments, and external partners, including government and defense clients. Responsibilities: • Provide direct administrative support to the General Manager, including calendar management, meeting coordination, travel arrangements, and preparation of correspondence, reports, and presentations., • Serve as a primary point of contact for internal and external communications on behalf of the General Manager, ensuring timely and professional responses., • Coordinate and arrange customer and supplier visits, including facility access, meeting logistics, catering, and hospitality., • Manage conference room scheduling, maintenance, and readiness; ensure audio/visual and teleconference equipment is operational and coordinate with IT or Facilities for repairs., • Perform general office duties including filing, copying, scanning, document preparation, mail distribution, and light data entry., • Maintain copier/printer areas, stock supplies, and submit service requests for repairs as needed., • Prepare, process, and track expense reports and travel authorizations in compliance with company policies., • Maintain strict confidentiality of all sensitive and proprietary information, including personnel, business, and government data., • Support security and compliance processes by following company protocols related to classified or controlled information., • Provide backup administrative support to other departments during peak workloads or absences., • Assist with planning and coordination of company events, training sessions, and site visits., • Perform additional duties and special projects as assigned., • Qualifications:, • Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience., • Experience supporting senior leaders or executives in a manufacturing, engineering, or defense environment preferred., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and strong document formatting, proofreading, and presentation skills., • Demonstrated ability to manage multiple priorities and deadlines while maintaining accuracy and attention to detail., • Excellent verbal and written communication skills., • Proven ability to handle sensitive and confidential information with discretion., • Strong interpersonal skills with the ability to work collaboratively across multiple departments., • Must have the ability to obtain a future Security Clearance could be required for the role. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance., • Preferred Qualifications:, • Prior experience in defense, aerospace, or government contracting environment., • Experience using enterprise systems such as CostPoint, Oracle, or Deltek., • Experience supporting senior executives or program management offices (PMOs).Why Join Fisica, Inc.:, • Competitive salary and benefits package!, • Generous paid time off., • 401k with 6% match and vesting is immediate., • Strong work-life balance., • Tuition Reimbursement., • Paid parental leave. In compliance with pay transparency requirements, the salary range for this role is 52,000k-94,500k. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. Fisica Inc. also offers a variety of benefits, including relocation stipend, 401(k), PTO, EAP, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, and schedule type. EEO Statement Fisica is proud to be an Equal Opportunity Employer. Fisica is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, military and veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. Fisica maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law. Fisica is an E-Verify Employer. Please click here for the E-Verify Poster in English or Spanish. For information regarding your Right To Work, please click here for English or Spanish.

Job DescriptionAdministrative Assistant (Temporary) – Thousand Oaks, CA Schedule: Monday–Friday, 8:00 AM – 5:00 PM Location: Onsite in Thousand Oaks Pay Rate: $23–$24 per hour Role Overview: We are seeking an experienced Administrative Assistant to provide support in a fast-paced office environment. This is a temporary position requiring strong organizational skills and proficiency in Microsoft Office Suite. Key Responsibilities: * Perform general administrative tasks including data entry, filing, and scheduling. * Prepare and edit documents using MS Word, Excel, and Outlook. * Handle incoming calls and emails professionally. * Assist with reports and maintain accurate records. Requirements: * Intermediate proficiency in Microsoft Excel (formulas, formatting, basic data analysis). * Strong knowledge of MS Office Suite. * Excellent communication and organizational skills. * Ability to work onsite Monday–Friday, 8 AM–5 PM. Pay Details: $23.00 to $24.00 per hour Search managed by: Cynthia Varela Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.