Sr Associate Clinical Contracts & Budgets
7 days ago
Thousand Oaks
Job Title: Sr Associate Clinical Contracts & Budgets Location: Fully remote Duration: 6 Months Time Zone Preference: • Financial and resource planning with ability to build dashboards and visualization on tools like Tableau and Smartsheet, • Presentation skills including ability to generate executive level presentations, • The ideal candidate for the Senior Associate, Clinical Contracts & Budgets role is a highly organized, detail-oriented professional with experience supporting financial, strategic, operational planning, clinical contracting training operations in a regulated biotech, pharma, or medical device environment., • This individual brings strong PowerPoint, Excel and SmartSheet skills, a project-management mindset, and the ability to coordinate cross-functionally with finance, contracting teams, administrators, and healthcare professionals., • They are comfortable supporting clinical advisory boards, managing dashboards, tracking deliverables, and ensuring contract-related follow-ups and documentation are completed accurately and on time., • Success in this role requires adaptability, strong follow-through, discretion with confidential information, and the ability to quickly learn evolving systems such as Salesforce and procurement tools., • This role will provide support for contracts, operations and niche conferences to the Clinical Development Therapeutic Area., • Reporting into the Senior Manager for Strategic Planning & Operations (SPO), this position will directly support logistics for niche scientific and clinical conferences, manage operational workflows, and support cross-functional activities., • Partner with SPO to plan, operationalize and execute conferences relating to disease state discussions., • Coordinate event logistics including room booking and investigator coordination., • Track sponsorship commitments and provide weekly progress reports. Operational & Business Support, • Support SPO in developing presentation materials, strong PowerPoint skillset helpful., • Support contracting workflows including Confidential Disclosure, Fee-for-Service, and Purchase Orders., • Support resolution of contract and budget issues?, • Maintain contract tracking in appropriate systems ?, • Maintain payment data tracking in appropriate systems?, • Own the end-end planning for conferences: ideate, strategize, communicate with various stakeholders, plan the financials and execute the disease state conference and meeting in support of advancing medicines for patients., • Must be comfortable generating PowerPoint presentations for executive leadership and getting executive buy-in., • Work with Responsible company Employee (RAE) in requesting Confidential Disclosure Agreements (CDAs), Fee-For-Service (FFS) agreements, and Purchase Orders (POs)., • Provide active oversight and drive completion of contracts from request through execution., • Serve as a subject matter expert to the team regarding contracting and invoicing policies and processes, creating documentation and training, as needed., • Work with Sr. Mgr SPO on team meeting material preparation, new team member onboarding activities, and team communication platform., • Includes generation of PowerPoint slides., • Exceptional knowledge of software packages (e.g. Office 365 esp. Excel, Word, PowerPoint, SharePoint, Microsoft Teams, SAP, Ariba, Smartsheet)? with ability to integrate and up-level using latest technologies such as GPT and LLMs, • Strong communication, attention to detail, ability to manage multiple priorities, problem solving, and ability to work independently., • Experience with contracts and/or invoicing preferred., • Proactively identifies and implements process improvement opportunities., • Ability to create documentation for team processes., • Excellent verbal and written communication skills. Communicates effectively within department., • Negotiation and relationship management skills, • Tolerance of ambiguous situations, comfortable asking questions to obtain information needed to complete assigned tasks., • Completes tasks and makes decisions with minimal direction and strong ability to prioritize multiple assignments., • Masters degree OR Bachelors degree and 2 years of experience OR, • Associates degree and 6 years of experience OR, • Administrative assistants are not a right fit for this job., • Phone with video on (virtual interviews)