Office & Admin jobs in Rockford, Illinois - Page 2Create job alerts

A company is looking for an Executive Assistant - FPA & Strategy Operations.Key Responsibilities Provide high-level administrative support to senior leaders and their teams Manage complex calendars and coordinate competing priorities across multiple stakeholders Safeguard confidential informatio

A company is looking for an Associate, Paid Social.Key Responsibilities Manage paid social execution and optimization across client portfolios, from setup to reporting Develop audience strategies aligned with campaign objectives and platform best practices Monitor performance and optimize campai

As we look ahead to the 2026 calendar year and the upcoming school year, we're proactively beginning our search for passionate and dedicated School Social Workers to join our school-based teams.We understand the importance of planning early to ensure a smooth and supportive transition for both educa

A company is looking for an Administrative Assistant to provide high-level support across executive priorities, recruiting, and finance operations.Key Responsibilities Provide administrative and executive support to leadership, including calendar management and meeting coordination Coordinate rec

A company is looking for an HR Administrative Assistant to support its People Operations team.Key Responsibilities: Manage incoming and outgoing HR-related mail and documentation Execute administrative checklists for new hires and exiting employees Perform data entry and assist with various admi

Administrative Assistant / Remote] - Competitive Pay ($19 - $22 per hour) / Flexible Hours / 1099 Contractor Role / Admin-Free Setup + Personalized Support - As a Virtual Assistant at Belay, you will: Manage multiple calendars and schedules; Respond to emails and messages in a timely manner; Conduct

Medical, dental & vision / 401k / PTO - As an Administrative Associate at Ambry Genetics Corporation, you will: Receive all incoming mail correspondence sent to the Patient Financial Services (PFS) department; Review all correspondence and properly sort, digitize and file all records, as well as com

Connect Hearing, part of AudioNova.Location: Rockford & Dixon, IL.FREE hearing aids to all employees and discounts for qualified family members.Legal Shield and Identity Theft Protection.The Hearing Care Coordinator (HCC) works closely with the clinical staff to ensure patients are provided with qua

K+ per year / Health insurance / PTO - As a Data Entry Specialist at Hope Grows Corp, you will: Accurately enter data into databases and systems; Organize and maintain electronic and physical records; Verify and correct data to ensure accuracy; Generate reports and perform data analysis; Communicate

Competitive pay - As an Administrative Assistant at Frontall, you will: Organize and schedule meetings and appointments; Respond to emails and phone calls in a timely and professional manner; Create and update various documents and spreadsheets; Coordinate and arrange travel accommodations for team

Up to $45K per year - As a Healthcare Data Entry Specialist at RPM Healthcare, you will: Accurately input and update referral data received from healthcare providers into internal systems to initiate patient onboarding processes; Import and validate patient records from external platforms, ensuring

Competitive pay - As an Administrative Assistant at PermitFlow, you will: Manage and organize all administrative tasks and responsibilities; Schedule meetings and appointments for the team; Respond to emails and phone calls in a timely manner; Create and maintain databases and spreadsheets for effic

Administrative Assistant / Remote] - Anywhere in U.K per year / Medical, dental & vision / 401k / PTO / Training and equipment provided - As an Administrative Support Assistant at Gordon Rees Scully Mansukhani, you will: Maintain up-to-date client case lists; Save and distribute incoming mail; Downl

Office Assistant / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k / PTO - As a Sales Administrative Assistant at Mindr, you will: Manage and organize sales documents and correspondence; Schedule appointments and meetings; Assist in preparing sales reports and presentations

Up to $26 per hour / Health benefits / Retirement savings / PTO / Equipment provided - As an Administrative Assistant at Acentra Health, you will: Collect, review, and analyze data to prepare accurate reports, spreadsheets, charts, and presentation materials; Utilize Microsoft Word, Excel, PowerPoin

Overview * Rockford, Illinois * PRN or Pool flexible schedule The Case Management Social Worker assesses and assists with complex psychosocial needs of patients, by providing specialized services to address problem-solving and coping behaviors in the acute care setting.The MSW, in collaboration wi

Administrative Assistant Furst-to-Hire.FurstStaffing has a Furst-to-Hire opportunity for an Administrative Assistant, handling a variety of duties in a local bankruptcy firm.The successful candidate will have critical thinking skills and strong attention to detail.The Administrative Assistant will

Job DescriptionCONTRACT ADMINISTRATORDepartment: Contract AdministrationReports to: Supervisor, Contract AdministrationFLSA Status: Exempt Salary Grade: 7 Prepared Date: 6/2010; 05/2021 Summary Prepare bids, prepare and enter orders. Negotiate and acknowledge contract orders, terms and conditions including dates, warranties, guarantees, insurance, and bonds. Communicates with various Aqua departments and customers. ESSENTIAL DUTIES AND RESPONSIBILITIES • Prepare and transmit sales proposals and bid packages by utilizing system databases and communicate with and is liaison with various Aqua departments., • Prepare and perform order entry including documentation requirements., • Communicate with various Aqua departments and customers to determine outcome of bids and contract compliance needs such as special warranties, bonds, insurance, and other special project requirements., • Negotiate and acknowledge contract orders, terms and conditions including dates, warranties, guarantees, insurance, and bonds., • Maintain project/order information databases and bond/certificate of insurance records., • Involvement in keeping Contract Admin S&M Index Procedures up to date., • Backup other domestic and International Contract Administrators Contractor – 80% Owner – 10% Engineer – 10%

Job DescriptionDescription: About the Role Interstate Graphics and Corpro Visual are seeking a detail-oriented Accounts Receivable Specialist to support billing and collections across multiple affiliated companies, including GC-based installation projects. This role plays a key part in maintaining accurate invoicing, supporting installation documentation requirements, and ensuring timely payment from customers and general contractors. Key Responsibilities • Generate and distribute customer invoices for multiple companies, • Prepare and manage billing related to GC installation prots, jecincluding:, • Progress billing, retainage, and final invoices, • Verification of required documentation prior to invoicing, • Apply customer payments accurately (checks, ACH, credit cards), • Track retainage and conditional/unconditional lien waivers as required, • Monitor AR aging reports and follow up on past-due accounts, including GC pay applications, • Communicate professionally with customers and general contractors regarding billing status, payment schedules, and documentation needs, • Resolve invoice discrepancies in coordination with sales, estimating, project management, and installation teams, • Maintain customer records, credit limits, tax documentation, and job-specific billing requirements, • Assist with month-end close related to AR, • Prepare AR reports and summaries for management, • Support audits and documentation requests as needed, • Ensure compliance with company policies and accounting best practicesRequirements:, • Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered, • Minimum of 2 years of accounts receivable or related accounting experience, • 1–3 years of experience using QuickBooks (Desktop or Online) preferred, • Experience with job-based billing, GC invoicing, or installation-related accounting preferred, • Familiarity with progress billing, retainage, and lien waivers a plus, • Experience handling accounts receivable for multiple companies or divisions preferred, • Proficiency with Microsoft Excel and other standard office software, • Strong attention to detail and accuracy Skills & Competencies • Strong organizational and time-management skills, • Clear written and verbal communication, • Ability to manage job-based billing requirements, • Problem-solving mindset, • High level of confidentiality and professionalism, • Team-oriented with the ability to work independently Benefits • Competitive pay based on experience, • Health, dental, and vision insurance, • Paid time off and holidays, • 401(k) with company match (if applicable), • Stable, long-term opportunity with growing companies About Us Interstate Graphics and Corpro Visual are Midwest-based companies specializing in printing, graphics, and visual solutions, including GC-supported installation projects. We value collaboration, accountability, and delivering high-quality results for our customers.

Job DescriptionWe are looking for a highly skilled Contracts Administrator to join our team on a long-term contract basis. In this role, you will manage complex proposals, negotiate agreements, and oversee compliance with contractual obligations. This position is remote, offering flexibility while requiring expertise in government contracts and procurement regulations. Responsibilities: • Draft and manage detailed proposals and contracts, ensuring adherence to company guidelines and customer timelines., • Negotiate agreements within established parameters, including government procurement and cost control standards., • Monitor and ensure compliance with contractual obligations, addressing legal issues as needed., • Collaborate with internal teams to facilitate contract negotiations and timely execution of agreements., • Prepare and review reports, legal documentation, and other materials for internal and external stakeholders., • Participate in meetings to ensure all departments understand contract requirements and compliance standards., • Serve as a liaison between the organization and external customers, resolving contract-related issues., • Generate recurring progress reports to track contract statuses and provide updates to stakeholders., • Manage smaller projects and initiatives related to contract administration., • Provide guidance on warranty and contract administration processes as necessary.• Proven experience in contract administration, with expertise in government contracts and procurement regulations., • Strong negotiation skills and ability to interpret complex agreements., • Proficiency in Microsoft Excel and other relevant tools, including SAP R/3., • Attention to detail and ability to ensure compliance with contractual and regulatory requirements., • Excellent communication and customer service skills to work effectively with internal teams and external clients., • Ability to prepare detailed reports and legal documentation with accuracy., • Familiarity with financial notes, purchase orders, and supplier agreements., • Advanced degree such as an MBA or equivalent experience preferred.

Job Description Contracts, Principle Specialist Location: Rockford, IL (Remote) Job ID: #71921 Pay Range: $30-38 This position is for an experienced contracts professional, working independently. Creates proposals, negotiates and completes contracts. Provides guidance on warranty and contract administration and monitors and analyses. This position is considered remote. Government FAR 12 and FAR 15 experience preferred. Primary Responsibilities: • Drafts, interprets, and manages large multifaceted proposals and contracts, in accordance with internal standard work instructions and external customer schedules, to ensure compliance with business objectives and regulations., • Assesses, interprets, and reviews documents to ensure that contracts are negotiated within agreed-upon parameters, including government procurement and cost control guidelines., • Advises and represents the organization on legal issues concerning contract matters., • Work closely with internal functional groups to support contracts negotiations with customers and execute contracts agreements in a timely manner., • Prepares reports and legal documentation for internal functional groups review and approval., • Manages the interface between the organization and external customers and help resolve any matters affecting contract administration., • Prepare recurring contract status/progress reports for internal use and/or submittal to external customers., • Manages small projects, including CORE initiatives. Basic Qualifications: • Bachelor's degree and 5 years of prior relevant experience OR Advanced Degree in a related field and minimum 3 years experience OR In absence of a degree, 9 years of relevant experience is required, • Must be a U.S. Citizen Preferred Qualifications: • Experience with contract management or related, • Experience working in the aerospace industry., • SAP experience, • MBA, Legal or related degree preferred, • Experience with FAR and DFAR regulations, • Experience working with government contracts, writing proposals and negotiations, • Experience with customer facing contracts and negotiations, and different type of agreements (NDAs, MOAs, License, Bailment, Partnering, Settlement, etc.), • Excel experience Benefits provided: 401K, medical, dental, and vision, sick time as applicable to state law Butler America Aerospace, LLC. is an equal opportunity employer. Butler evaluates applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. The Butler America Aerospace, LLC. EEO Policy Statement and "Know Your Rights" Poster is available here: Applicant and Employee Notices. Butler America Aerospace, LLC. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact the Human Resources Department at #ZR

Mercor is recruiting Judicial Law Clerks to work on a research project **for one of the world’s top AI companies. This project involves using your professional experience to design questions related to your occupation as a Judicial Law Clerk.

Analyze information rapidly and make prompt decisions where you will be expected to make arrests after the completion of required training and apply these skills in a law enforcement capacity such as criminal code enforcement, determining violations of laws, correctional or rehabilitation work invol

Average Annual Compensation : Up to $72,400 with benefits Perks and Benefits Paid Time Off : Includes holidays and leave Health and Life Insurance : Comprehensive coverage Retirement Savings : Access to USPS retirement plans Career Growth : Advancement opportunities based on performance Key Responsi

Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds - whether you've been an administrative assistant, data entry clerk, typist, customer service rep, or even a driver!. Data entry or administrative a

Previous receptionist or word processing experience Preferred.

The Postal Service currently employs nearly 1 million people and is hiring nationwide. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service employs nearly 1 million people and is currently hiring nationwide and there are many positions available

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secr

School social work services involve direct services to pupils and families. Maintaining, as a primary focus, the right of all children to a free and appropriate education and to supportive services if needed. Preparing social developmental assessments, including cultural and adaptive characteristics

The Postal Service currently employs nearly 1 million people and is hiring nationwide. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service employs nearly 1 million people and is currently hiring nationwide and there are many positions available

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secr

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secr

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secr

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secr

Individual who acts as the central point of communication among patients, partners and providers; responsible for providing front line activities to include scheduling, registration, cash handling and overall support services to patients and guests.ESSENTIAL DUTIES AND RESPONSIBILITIES.Answers incom

At H&R Block, we believe in the power of people helping people.Our defining Purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere.We also believe in a high performing, connected culture, where everyone feels like they belong.We strive to continuousl

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secr

There is NO experience required, paid training is provided for all job openings. There is no experience required. NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY.

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. To allow a better understanding of the Postal Service Clerk position, the following is a brief description. These fields are usually administrative, general office and clerical

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secr

The Postal Service currently employs nearly 1 million people and is hiring nationwide. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service employs nearly 1 million people and is currently hiring nationwide and there are many positions available

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. To allow a better understanding of the Postal Service Clerk position, the following is a brief description. These fields are usually administrative, general office and clerical

There is NO experience required, paid training is provided for all job openings. There is no experience required. NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY.

NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY. There is NO experience required, paid training is provided for all job openings. There is no experience required.

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secr

There is NO experience required, paid training is provided for all job openings. There is no experience required. NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY.

Collaborate with teachers, administrators, and families to develop intervention plans. We are one of the few staffing firms that specialize in all settings and employment situations.

About the job Executive Administrative Assistant - Remote. This is actually a remote control role that will demand communicating along with the administrator, venture employee, and consumer by means of e-mail, telephone, as well as Microsoft Teams.