Office & Admin jobs in New York - Page 15

Job DescriptionSecretary I Cetechs is seeking Secretary I to support The Federal Protective Service Region 2 to provide comprehensive administrative and operational support to various branches within the regional offices. Position will support the Regional Director, Deputy Regional Director, and regional branch offices in fulfilling the FPS mission. Location Branch: District 3 Office Location: 11 A Clinton Avenue Albany, NY 12207 Key Responsibilities • Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation., • Maintain confidentiality and accuracy in data analysis and reporting., • Provide recommendations for process improvement based on government and industry’s best practices., • Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications., • Collect and compile operational data and prepare reports for management., • Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system., • Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS)., • Coordinate with regional CORs, PSOs, and Task Managers to support program operations., • Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs)., • Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses., • Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff., • Support administrative audits and compile performance monitoring meeting data., • Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures., • Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions., • Support training and equipment inventory tracking for federal law enforcement staff., • Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution., • Maintain office records and phone contact listings., • Provide general administrative assistance to ensure efficient daily operations. Education and Experience, • Desired Education: Associate degree (Business, Management, or related field preferred), • Desired Experience: 2–3 years of relevant administrative or analytical experience, • Minimum Requirements: High school diploma or technical training with at least 2 years of professional experience, • Strong analytical and organizational skills., • Excellent written and verbal communication., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems., • Attention to detail and ability to manage multiple priorities simultaneously. 29jchJ1AMt

Job Description Come join our AMAZING team!!! CRM Rental Management, Inc. is currently seeking an experienced Office Assistant at our Clinton Plaza Apartments in Syracuse, NY. Please visit: ***.crmrentalmgmt.com for more information about CRM. Our company continues to grow and expand, providing us with the opening for new talent! Why join our Amazing Team?! CRM Benefits: • 11 paid holidays (including 1 floating holiday and the day after Thanksgiving!), • Excellent insurance options/benefits that are up to 75% employer paid!, • 100% up to 5% 401k match, • Competitive Salary, • Annual reviews with performance-based bonuses, • EAP including Discount programs, • PTO accruing upon start Office Assistant Administrative - Responsibilities: The Office Assistant primary responsibility is greeting and assisting all residents at the property office, managing the filing, as well as accepting and processing applications in addition to assisting with apartment rental processes. • Pickup, and distribute mail and misc. bank deliveries., • Open, sort, and distribute incoming correspondence and faxes., • File and retrieve corporate documents, records, and reports., • Greet visitors/residents and provides assistance., • Answer all calls and transfer accordingly - multi-line phone system., • Prepare responses to correspondence containing routine inquiries., • Perform general office duties such as ordering and maintaining office supplies, maintaining records management systems, and performing basic bookkeeping work., • Assist personnel with misc. duties (Office Manager, Property Manager etc.)., • Daily communication with and assisting government agencies and property locations. Office Assistant - Qualifications: • Excellent communication and organizational skills, • Confident, positive attitude, and ability to multi-task., • Ability to interact with a wide range of people., • Ability to assume responsibilities., • Proficiency in Microsoft Office Programs., • Proficiency with office equipment. CRM Rental Management, Inc. is an Equal Opportunity Employer. Must be able to pass a 5-year background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing.

Job Description ADMINISTRATIVE ASSISTANT We are excited to invite a proactive and detail-oriented Administrative Assistant to join our team! Homes for the Homeless (HFH) is searching for an experienced Administrative Assistant for our Families w/ Children facility located in the Jamaica area of Queens, NY. As the Administrative Assistant, you will play a pivotal role in our organization, supporting our shelter management team. The Administrative Assistant will be responsible for directing calls, ensuring compliance, supporting staff onboarding, managing schedules, and maintaining accurate records across safety and facility operations, maintaining records, and carrying out compliance protocols. Join us and be a part of an organization that values your contribution and cares deeply for the community we serve. ABOUT HOMES FOR THE HOMELESS: Homes for the Homeless operates shelters for families experiencing homelessness in NYC. Our family residences are more than just a place to sleep. Families can make the most of their stay through accessing an array of onsite programs. Many of these programs are also available to people living in the local community. Our goal is to have a positive impact so families can thrive long after they leave our shelters. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Monitor and document safety incidents, maintain accurate records, and support compliance reporting., • Assist with hiring processes, onboarding documentation, and scheduling., • Manage rosters, reports, and logs; prepare communications and notices., • Track certifications, maintain various inventories, and assist with inspections and audits from different agencies., • Provide backup coverage for various administrative and operational functions as needed. QUALIFICATIONS: • Satisfactory combination of experience and education., • Proficiency with Microsoft Excel, ability to create and update spreadsheets, organize data, and generate reports., • Familiarity with multiple aspects of office management and/or human resources operations, such as payroll, leave administration and benefits., • Ability to prioritize assignments and handle multiple tasks with strong organization and time management skills., • Knowledge of ADP-Workforce Now preferred., • Prior experience in administrative or compliance roles preferred, • Excellent communication and documentation skills. COMPENSATION/EEO: In order to attract and retain a high-performance workforce, Homes for the Homeless offers a dynamic and rewarding work environment, with a focus on ensuring an appropriate work-life balance. In addition to a competitive salary, full-time permanent employees are eligible for excellent benefits including comprehensive health insurance (including medical, dental, and vision), an employer-funded 403(b) retirement plan, commuter benefits, life insurance, Work/Life Assistance Program, 3 weeks paid vacation, 10 sick days, 3 personal days and 12 paid holidays. Homes for the Homeless is committed to promoting an inclusive organizational environment of dignity and respect. We are an Equal Opportunity Employer (EEO) committed to equal treatment, and prohibit any form of discrimination or harassment based on age, race, religion, creed, color, national origin, sexual orientation, veteran or military status, sex (including pregnancy, childbirth and related medical conditions), gender (including gender identity and gender expression), disability, predisposing genetic characteristics, marital status, arrest or conviction, domestic violence victim status, familial status, or any other basis that would be in violation of any applicable federal, state, or local law. TIME SHIFT: 9am – 5pm, Monday - Friday SALARY: $38,000

Job Description We are currently looking for a well organized with hard working person to join our dynamic team. The successful candidate should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Duties and Responsibilities: • Compare data with source documents, re-enter data in verification format to detect errors, • Answering calls and emails from clients and notaries; resolve issues that arise, • Input orders from our clients into our appointment system, • Provide support for administrative tasks, • Locate and correct data entry errors, • On the job training will be provided, • Other duties as may be assigned Qualifications and Skills: • Strong attention to detail, • Minimum high school diploma, • Customer service focused with strong interpersonal skills, • Able to work both individually and within a team environment, • Must have previous experience as a admin assistant (or related), • Excellent communicator in both written and verbal, fluent in English, • Time management skills and ability to work on multiple project simultaneously, • Computer literate and proficient with MS Office applications (Excel, Word, Outlook) If you meet all the required for this position, please kindly send your CV along with cover letter. We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged.

Job Description SUMMARY: Global steel trading company seeking a Japanese speaking Senior Admin by performing the following duties: DUTIES AND RESPONSIBILITIES: • Perform a full range of clerical and administrative support functions., • Coordinate and maintain CEO and executive team members calendars and keep supervisor informed of appointments., • Establish and respond to changing deadlines and priorities. Accept and/or decline invitations to meetings on behalf of CEO and executive team members'., • Handle all meeting room logistics for executive meetings. Secure materials and documents for meetings in advance of meetings., • Coordinate CEO and executive members' travel arrangements. Arrange schedule of visits and transportation; notify organizations and officials to be visited ., • Prepare and process CEO's expense reimbursement reports, • Greet and direct CEO's guests, screen calls, answer questions and handle routines matters. On occasion, arrange luncheon for executives' meetings, office functions, appointments and entertaining events at the request of CEO and/or executives., • Create and maintain documents and records; prepare meeting and conference materials . Establish and maintain a good filing system., • Translate Japanese documents into English and vice versa when requested. Provide support for Executive meetings by editing, copying, assembling and distributing meeting materials., • Receive, sort and prioritize all CEO's correspondence and reply to mail not requiring CEO's attention or at the request of CEO., • Handle confidential and/or sensitive information, while maintaining confidentiality at all time., • Prepare high quality PowerPoint presentations for Executive meetings, reports to shareholders, etc., • Assist the Corporate Planning Department in preparing and summarizing financial information using Excel, Word, and PowerPoint., • Create high level presentation of financial information, trend analysis, etc. Prepare monthly summary reports for reporting to shareholders., • Perform market research on various industries and countries, as directed. Create market trend analysis presentation using data from multiple sources, being able to review content and accuracy of data and then summarize in well developed reports., • Support the compilation of reports and application procedures with the administration teams of Japanese shareholders for the Corporate Planning Department., • Discreet and organized assistance with personal tasks for expatriate executives. Administrative background and proficient in Microsoft Office products – Word, Excel and PowerPoint Bilingual – English and Japanese (Fluent with speaking, interpretation, understanding, reading and writing in both languages). Proficient in managing tasks and collaborating across global time zones to ensure seamless operations. Basic practical experience in accounting processes. Exceptional communication and interpersonal skills, particularly in working with expatriates. Ability to work well with various departments. Demonstrate cultural sensitivity and appropriate business conduct at all time. Flexibility to adjust to changing priorities and handle multiple diverse projects under time constraints. EDUCATION AND WORK EXPERIENCE: Bachelor's degree and 5 years relevant experience

Job Description About Us HOODZ of the Mid-Hudson Valley, a proud BELFOR Franchise, has been serving the region since 2010. We are the largest and most reputable commercial kitchen exhaust cleaning company in the Hudson Valley, operating 24/7 to meet the needs of a highly diversified customer base — including restaurants, corporate facilities, hospitals, nursing homes, correctional institutions, schools, airports, stadiums, and theme parks. Position Overview The Office Assistant / Scheduler is a business-critical role responsible for organizing and managing schedules for multiple cleaning teams. You will play a key part in ensuring on-time service and estimate appointments, keeping our crews on track, and customers fully compliant with NFPA-96 and fire code regulations. This position reports directly to the business owner and offers significant growth potential for the right candidate. Key Responsibilities • Create and manage schedules for multiple service teams that operate 24 hours a day, 5–6 days a week, • Coordinate appointments with customers, team leaders, and shift managers, • Ensure service frequency meets industry regulations (NFPA-96 and local fire codes), • Use Service Bridge software to prepare and update job schedules, resource allocation, and travel plans, • Monitor ongoing projects and adjust schedules to meet deadlines, • Identify and resolve scheduling conflicts proactively, • Communicate updates, changes, or “special” project needs with all relevant team members and stakeholders, • Maintain accurate, up-to-date scheduling and job documentation Qualifications • Excellent communication and interpersonal skills, • Prior experience in scheduling service appointments or administrative support (preferred), • Strong time management, organizational, and multi-tasking skills, • Detail-oriented with a high level of accuracy, • Proficient in Microsoft Office and scheduling software (experience with Service Bridge is a plus), • Ability to perform well under pressure in a fast-paced, customer-focused environment, • Flexible and adaptable to shifting priorities, • Strong problem-solving and decision-making abilities Why Join HOODZ? • Opportunity to grow into a mid-level operations role, • Work with a respected brand backed by BELFOR, a global leader in disaster recovery and property restoration, • Make an impact in a critical support role that keeps essential businesses safe and compliant, • Competitive pay (based on experience), • Stable, year-round work environment

Job DescriptionDescription: Mercado Little Spain is seeking a highly organized and detail-oriented Office Assistant to join our team. This role is critical in ensuring smooth back-office operations, accurate financial processing, and timely support for restaurant teams. The ideal candidate will be proactive, efficient, and able to manage multiple tasks in a fast-paced environment. Key Responsibilities: • Invoice Processing & Validation: Enter, review, and process food invoices in Compeat and/or Craftable; ensure timely posting and resolve discrepancies., • Statement Reconciliation: Review and reconcile vendor statements; resolve billing discrepancies; maintain logs for records., • Credit Management: Track and claim vendor credits for returns, incorrect items, short shipments, or pricing discrepancies., • Menu Printing & Coordination: Manage menu printing and updates across restaurants; maintain a production calendar to avoid disruptions., • Record Maintenance & Reporting: Keep organized invoice/credit records; generate food cost reports; document invoicing processes., • Competitive hourly pay, • Opportunity to work within a dynamic hospitality group., • Exposure to restaurant operations and vendor management., • 1–2 years administrative, accounting, or office experience preferred (hospitality experience desired)., • Strong organizational and communication skills with attention to detail., • Ability to handle multiple priorities in a fast-paced environment., • Proficiency in Microsoft Office Suite; Compeat, Craftable or similar system experience preferred. JOSÉ ANDRÉS GROUP restaurants span across the world including Miami, Orlando, Las Vegas, NYC, Chicago, LA, Bahamas and of course our original home, Washington, DC. Since 1993, our restaurants reflect the authentic roots of each concept and showcase José's passion for telling the stories of a culture through food. José Andrés Group is an equal opportunity employer.

Job DescriptionAbout the Company EqualAccess is partnering with a mission-driven property management firm that oversees a large portfolio of affordable and rent-regulated housing throughout New York City. Our client maintains a strong reputation for regulatory compliance, community responsiveness, and structured operational excellence. This role supports their internal compliance department in ensuring full adherence to local, state, and federal housing regulations. Position Summary We are hiring a Administrative Coordinator to join our client’s Recertification Department. The ideal candidate will enjoy a fast-paced environment and is detail-oriented, highly organized, and confident managing compliance workflows. This person will handle certifications, resident communication, documentation tracking, and reporting requirements to ensure the organization remains audit-ready and fully compliant. This is a great entry level position with upward career mobility. Key Responsibilities * Respond to tenant inquiries via phone and provide excellent customer service * Collect and process housing recertifications and student status affidavits * Contact tenants for missing or corrected documents to ensure compliance * Review tenant income certifications for accuracy and program alignment * Complete annual owner and housing recertifications * Create and maintain spreadsheets and compliance reports * Submit monthly and annual reports to owners, government agencies, and investors * Track and resolve outstanding compliance issues * Ensure timely responses to compliance-related emails * Maintain organized tenant files; scan and store documents in appropriate folders * Perform other compliance-related duties as assigned Required Qualifications * High school diploma or GED (some college preferred) * Proficiency in Microsoft Office, especially Word and Excel * Experience using Mail Merge functions * Strong organizational skills and ability to multitask * Excellent written and verbal communication * Self-starter with ability to work independently or under direct supervision * Team-oriented and dependable with a strong work ethic * Comfortable working in a fast-paced environment Preferred Qualifications * Bilingual in English/Spanish Location: Queens, NY Employment Type: Full-time Compensation: $23.00–$25.00 per hour Why EqualAccess We don’t just place candidates — we help build careers. Every EqualAccess placement includes 6 months of post-placement coaching, mentorship, and professional development to ensure long-term success, retention, and upward mobility.

Job Description CSR Customer Service Representative - Join Our Dynamic Team! Are you a positive and adaptable individual looking for a unique customer service opportunity? Do you excel in multitasking and thrive in a dynamic work environment? Join our team at Culligan Water in Elmira NY, where our CSRs don't just provide service; they build lasting customer relationships and deliver exceptional experiences. About Culligan: Culligan of Elmira, is a thriving dealership under the esteemed Packard Culligan franchise group. With nearly 80 years of family-owned and operated excellence, Packard Culligan is an industry leader in commercial and residential water treatment and filtration systems, committed to delivering top-tier drinking water solutions to our valued customers. What Culligan Offers: • Enjoy $0 deductible medical insurance with affordable premiums! Dental, vision, life insurance and more included in our comprehensive benefits package., • Career growth opportunities through training and development., • Competitive base pay, commission, and bi-annual employee incentives., • 401k with employer match., • Achieve work-life balance with a consistent Monday-Friday 8AM-4:30PM schedule., • 7 paid Holidays and a competitive PTO package. Key Responsibilities: • Effectively communicate our products and services to customers., • Address general water quality concerns and inquiries., • Handle payments, invoices, and assist with collections., • Efficiently schedule deliveries and service appointments. Desired Qualities: • Strong communication skills, both verbal and written., • Quick problem-solving abilities for addressing unique customer needs., • Meticulous attention to detail to ensure accuracy., • Willingness to become a water treatment expert through training., • Proficiency in Microsoft Office, data entry, and documentation., • Collaborative team player with a friendly demeanor. Join Culligan Water and embark on a rewarding career in a professional environment where your skills and dedication will be valued. Apply today and be a part of our success story! Fine Print: to be a CSR at our dealership you will be subject to a pre-employment background check, and drug screening offer of employment. In addition, a high school diploma or equivalent is required. Pay Range$17—$18 USDCheck out all of our awesome career opportunities at Culliganwater.com/careersThe Packard Culligan group of dealerships is a family-owned company with values based on accountability, caring about relationships and open-mindedness to exceeding customer and employee expectations. Our dealerships are locally run by employees who are a part of the communities that they serve. We offer the best drinking water and the largest variety of water treatment products and services available for your home or business. Culligan products are built to last and are backed by a 100% satisfaction guarantee as well as the best trained and experienced service technicians in the industry.Packard Culligan Offers full-time employees Health Insurance, Dental Insurance, Vision Insurance, 401k, as well as other employee benefits. Packard Culligan and all of its subsidiaries are equal opportunity employers and do not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, genetic, military status or any other basis prohibited by federal, state, or local law.

Job Description Our Mission The school is an independent, coeducational day school dedicated to providing an excellent instructional program for children with language-based learning disabilities. The multisensory curriculum is designed for students of average to superior intelligence who can benefit from the unique educational experience provided. Through direct instruction in small class settings, a trained staff assists students to improve their language skills. Academic success, combined with opportunities for social and emotional growth, enables students to understand their learning styles, build confidence, and develop self-advocacy skills. Windward is committed to helping students achieve their full potential in preparation for a successful return to the mainstream educational environment. To meet these goals, the school provides ongoing training to its faculty based on the most current research and also shares its expertise with the parent body, other educators, and the broader community. Our Vision A world where every child with a language-based learning disability is empowered to achieve unlimited success. Duties and Responsibilities • Assist in organizing and coordinating student arrival and dismissal process., • Responsible for managing student attendance., • Answer and direct incoming calls from the front desk, • Manage incoming calls for Head of WLS and other senior admin when needed., • Setup of new student files and enters all student information/changes in database., • Make and distribute photocopies for administration and teachers., • Manages all supply ordering for WLS and organization of supply closet., • Assist in greeting and directing visitors., • Distribute mail and support mailings, • Manage the raptor system and inform Head of WLS of any concerns, • Assist with digital files on Microsoft Teams and SharePoint, • Schedules summer screenings and summer reading practicum, • Manage RSVPs and maintain spreadsheets for events and screenings, • Maintains an organized faculty lounge (supply orders, milk, coffee, etc.), • Responsible for managing student transporation information in database & notify Head of WLS and families as needed of disruption to student transportation due to closures (i.e. holidays, etc), • Contact families to ensure all appropriate paperwork is submitted., • Contact with families with regard to undocumented absences., • Support progress report process, • Training of any temps or other staff that may provide front desk coverage., • Cross training with all WLS administrative support and providing coverage as needed., • Data entry of student information in Veracross and other systems, • Must maintain confidential and sensitive information., • All support staff are required to assist the administration as needed with daily operations., • Provides administrative support for day-to-day operations as needed including but not limited to: scheduling meetings, event support, email correspondence., • Bachelor’s Degree required, • 2 – 3 years of administrative work experience; prior school experience a plus, • Working knowledge of Microsoft Office (Outlook, Word, Excel, Powerpoint), • Veracross & Yellow System database experience a plus

Job Description Our client, a market-leading, award-winning private credit investment firm, is hiring an Administrative Assistant to join their Administration Department. This role supports pooled activities across the firm and is critical to maintaining productivity, efficiency, and operational excellence through expense management, travel coordination, and meeting logistics. It's a strong fit for someone who is detail-oriented, resourceful, and energized by supporting a fast-paced, collaborative organization with a strong in-office culture. Please note this position operates on a hybrid schedule in New York City, with enthusiasm for in-office collaboration strongly encouraged. Key Responsibilities: * Support junior to mid-level staff through a centralized ticketing platform, responding to requests and questions with urgency and accuracy * Reconcile and process expenses, including invoice management and tracking via Workday * Coordinate domestic and international travel arrangements, including transportation and hotel bookings * Provide calendar management support as needed * Prepare, print, bind, and distribute firmwide publications and meeting materials * Provide program management and data support on an as-needed basis * Liaise with Marketing on business card coordination * Create and distribute e-signatures for new hires, promotions, and internal transfers * Provide backup coverage for Executive Assistants, Administrative Assistants, and executive offices as required * Support ad-hoc projects across the firm as needed About You: * Bachelor's degree required * 2–4 years of professional experience in a corporate office environment preferred * Strong organizational, time-management, and problem-solving skills * Ability to manage competing priorities and adapt quickly in a fast-paced environment * High level of accuracy, attention to detail, and follow-through * Collaborative, team-oriented mindset with a “no task is too small” attitude * Strong verbal and written communication skills with a professional presence * Ability to maintain confidentiality and exercise discretion * Proficiency with Microsoft Outlook, Excel, PowerPoint; experience with Concur, CRM tools, SharePoint, and Workday is a plus * Flexibility to support business needs outside standard hours when required * Enthusiastic about working in-office and contributing to a Gold Standard hybrid culture What We Offer: * Base salary range of $70,000–$85,000 + OT * Comprehensive benefits package, including medical coverage, 401(k) eligibility, and paid time off * Opportunity to support a global private credit platform with a strong reputation and long-term investor partnerships * High-visibility, high-impact role within a collaborative and people-focused organization * Commitment to professional development, inclusion, and long-term growth

Job Description This position involves assisting in the physical filing and auditing of vessel and instrument transactions, assisting in the smooth running of the day-to-day operations, and is responsible for the following. Duties/Responsibilities: • Answering the telephone & replying to e-mails., • Assisting with Vessel Registration Transactions., • Assisting in closings., • Assisting in Instrument Recordations., • Completing all duties in accordance with MSG's Quality System & REG-PM., • Assisting with entering vetting requests for registration transactions., • Distribution of RMI publications., • Greeting industry stakeholders and visitors., • Maintaining electronic and physical filing., • Monitoring & handling administrative matters, correspondence and related activities., • Ordering and Maintaining RMI publications., • Organizing travels, events, and meetings., • Performing data entry., • Preparing certificates & documents., • Providing clerical support., • Responding to clients., • Reviewing applications and documentation., • Excellent verbal and written communication skills., • Excellent interpersonal and customer service skills., • Excellent sales and customer service skills., • Excellent organizational skills and attention to detail., • Excellent time management skills with a proven ability to meet deadlines., • Strong analytical and problem-solving skills., • Strong supervisory and leadership skills., • Ability to prioritize tasks and to delegate them when appropriate., • Ability to function well in a high-paced and at times stressful environment. Ryde is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Ryde will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

Job Description Job Title: Administrative Assistant Location: Onsite – 595 Court Street, Brooklyn, NY 11231 Work Schedule: Monday–Friday, 8:00 AM – 4:00 PM (37.5 hours/week, 30-minute unpaid lunch) Pay Rate: $25/hour (No health benefits) Industry: Construction Equipment & Motor Vehicle Rental Job Summary We are seeking a reliable and detail-oriented Administrative Assistant to support daily operations for a construction equipment and motor vehicle rental company. This onsite role includes invoicing, customer communication, rental contract coordination, and handling DMV- and insurance-related documentation to ensure full regulatory compliance. The position provides direct administrative support to the Manager and Owner in a fast-paced rental environment. Key Responsibilities * Prepare, review, and process customer invoices accurately and on time * Contact clients to schedule, confirm, and manage equipment and motor vehicle rental contracts * Coordinate and maintain DMV-related documentation, including vehicle registrations, titles, renewals, and compliance records * Verify, track, and maintain customer and company insurance documentation, working directly with insurance carriers and brokers as needed * Ensure rental vehicles and equipment meet all motor vehicle and regulatory compliance requirements * Communicate professionally with customers, DMV offices, insurance companies, and vendors via phone and email * Assist the Manager and Owner with daily administrative, operational, and compliance-related tasks * Maintain organized records, schedules, contracts, insurance files, and DMV documentation * Support general office and administrative duties to ensure smooth day-to-day operations Required Skills & Qualifications * Strong computer skills and comfort working with office and rental management systems * Excellent verbal and written communication skills with professional phone and email etiquette * High attention to detail, especially when handling DMV, insurance, and compliance documentation * Ability to multitask, prioritize, and work efficiently in a fast-paced environment * Customer-focused mindset with strong organizational and follow-up skills * Prior administrative experience required; experience in motor vehicle rental, car rental, or construction equipment rental strongly preferred * Familiarity with DMV processes, motor vehicle documentation, and insurance compliance is a strong plus Work Environment * Fully onsite position * Small office environment supporting construction equipment and motor vehicle rental operations

Job DescriptionDescription: Position Overview The Academy Charter School Administrative Assistant understands and promotes the school’s mission, vision, objectives, and policies both within and outside the immediate school community. The School's Administrative Assistant plays a central role in ensuring an orderly, responsive, and open school. In addition to maintaining the school’s administrative systems and routines, the Administrative Assistant functions as the primary contact person for all of the school’s constituents. In this role, the Administrative Assistant must be able to communicate effectively with students, teachers, families, trustees, donors, and visitors. Responsibilities & Duties: Front Desk Support • Greet and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.), • Manage phones (answering calls, re-directing calls, taking messages, placing calls, creating school announcements, etc.), • Manage mail (distributing received mail, preparing school mailings, making mail drops, etc.), • Oversee the day to day activities of the school and serving as the main point of contact in the school reception area, • Help to plan and manage logistics and preparations for school events and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.), • Manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.), • Coordinate a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines., • Manage the collection of all funds for school trips and all student activities., • Manage the disbursement and the reconciliation of petty cash., • Responsible for the collection of funds for all staff meals., • Perform record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed., • Respond to inquiries from a wide variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among department and/or providing direction as may be required., • Assist other personnel for the purpose of supporting them in the completion of their work activities. The Academy is committed to pursuing and hiring a diverse workforce and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any characteristic protected by applicable federal, state or local law. Requirements: Work experience & Skills • Minimum of 2 or 3 year office experience, • Experience working in schools and/or urban communities preferred., • Strong written, grammatical, presentation, and verbal communication skills, • Demonstrated ability in utilizing office equipment and software such as Microsoft Office Suite (Word, Explorer, Excel, and Outlook)., • Proven ability to work collaboratively and flexibly with a diverse team of teachers and administrators.

Job Description These are the fundamental components of the job: • Responsible to deliver a combination of exceptional customer service and administrative functions in support of service staff and Financial Advisors, including but not limited to: maintaining client files, Advisor’s schedules, managing calendars, preparing portfolio reviews, maintaining compliance standards etc., • Answer any overflow of incoming phone calls and serve as a backup to reception, • 2+ years office, administrative or customer service experience, • Associate degree or higher preferred; desire to study and obtain Series 6 & 63 licensing (with Sgroi Lawley support), • Proficient MS Office Suite (Word, Excel, PowerPoint, Outlook), • Positive attitude, even in a fast-paced environment, • Ability to make customers and coworkers feel important and valued, • Ability to effectively multi-task, prioritize, work quickly and efficiently, • Precise verbal and written communication skills, even under time constraints, • We are not a call center environment, • We achieve success by building genuine relationships together, with our teams and clients, • We are a family owned insurance broker (nearly 70 years!), • We are deeply committed to the communities we serve and love to get involved, • Competitive salary and referral bonuses!, • Expansive Benefits (Medical, Dental, Vision—and SO many more), • 3 weeks of PTO (prorated based on start date) AND a generous holiday schedule – available 1st day!, • Company 401K contribution received starting Day 1 (for participants 21+ years old), • Educational support, career development, and growth opportunities, • Job Security (we’ve never had a lay-off, even during the pandemic), • Flexibility, including hybrid schedules! Business hours 8am-4:30pm, • Comfortable, family-oriented culture, with an emphasis on work life balance, • Unlimited Volunteer Time Off opportunities (so you can assist in serving our communities), • Fulfilling opportunities that align with your career path and our business needs The compensation range for this position takes many factors into consideration including but not limited to: years of experience/training, skill set, and licenses/designations. It is not typical for an individual to be hired near the top of the range for a position as circumstances and location can vary in every hiring situation. A reasonable estimate of the current range is $37,950.00 to $63,250.00.

Job Description Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you’re ready to put into action? Then you’ve come to the right place! Apply to be an Administrative Assistant today! “The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through their recovery, and then celebrating alongside them as they complete their treatment with us. I can feel the pride that they feel as they complete our program, and that makes this job extremely rewarding!” –Sarah K, Administrative Assistant What will your day look like? At Horizon, you’ll enjoy a supportive, team-based work environment. Have a question? There’s always someone there to help! We offer a seamless onboarding experience that’ll ensure your success in your new role. As an Administrative Assistant at Horizon, you will… • Welcome all visitors of the clinic to create an exceptional patient experience with every interaction., • Work in a demanding, fast paced environment that is frequently adapting to industry standards where you will interact with patients seeking mental health and substance use treatment. Patients can include children as young as three, adolescents and adults 18 and older., • Work with multiple electronic platforms that include our Electronic Health Record (EHR), various web-based systems, and other technology platforms. Duties include overseeing all scheduled appointments, assisting with medication refill request from patients and pharmacies, preparing charts and record requests and other duties as needed., • Supporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. This can include insurance and billing disputes, scheduling appointments, coordinating transportation needs, speaking to referral sources from courts, schools and/or hospitals, and other concerns that may arise. At Horizon, we don’t just offer a workplace—we offer a community where you can thrive while making a meaningful impact in the lives of others. Recognized as a Best Place to Work in NYS for 17 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day. Join us and experience the satisfaction of doing work that matters alongside people who share your passion! What we offer that you’ll love… • Company Culture: At Horizon, we pride ourselves on cultivating an atmosphere of teamwork where all employees feel heard and valued., • Diversity & Inclusion: We are committed to equity, racial justice, and equal opportunity for all, and strive toward this goal through the work of our Diversity, Equity, Inclusion and Belonging department, frequent trainings, ongoing conversations, affinity groups, and more., • Trainings, Trainings, and More Trainings: We have an entire team dedicated to your personal development and professional growth., • Team Building, Connection, and Relationships: At Horizon, we’re more than co-workers, we’re a community. We support each other, celebrate our achievements and milestones together, and have fun together!, • Retirement: We know you want to retire comfortably and we’re here to help! Horizon offers 401(k) AND profit-sharing programs to make sure you’re set for the future., • Student Loan Assistance: We help pay off our team members' student loans every month. One year after joining, you’ll have been able to pay off an extra $600!, • Paid time off and paid holidays! Horizon employees and their families (includes spouses and children up to age 30) are eligible for a 10% discount on their tuition through a partnership with Capella University. What makes you a great candidate? We can’t wait to learn more about you! Here are a few specifics of what you’ll need for the job: • High school diploma with 2 years of experience within the customer service or behavioral health field required. This position is located at 699 Hertel Ave, Buffalo NY. Hours This is a full-time position. You’ll coordinate a personalized schedule with your supervisor that will meet both the clinic and patients’ needs as well as yours. Our outpatient clinics offer expanded hours Monday – Thursday so we’ll ask you to be available at least 2 evenings per week, but don’t worry about jeopardizing your work-life balance… we can help you create a schedule that works for you, as many locations close early on Fridays! Compensation Horizon is consistently evaluating our compensation and benefit packages to ensure we remain competitive. The range of pay for this position is $17.90 - $19.00. Starting pay may be impacted based on experience and education. Compensation adjustments are evaluated annually. Physical demands associated with this position include: • Sitting for extended periods, alternating between standing and sitting, • Mobility required with repetitive wrist, hand, and finger movements Horizon is committed to fostering a respectful, inclusive environment where dignity, safety, and opportunity are core values. We uphold principles that support autonomy and authenticity, creating a culture of accountability and collaboration that prioritizes well-being, drives innovation, and expands opportunities for our employees, patients, and communities. Disclaimers: Horizon endorses public health measures including vaccinations. We encourage all applicants to be mindful of the fact that Horizon is a healthcare agency providing in person services throughout our community. This information is intended to provide a general overview of the position; it is not a full job description.

Job DescriptionDescription: Position Overview The Academy Charter School Bilingual Administrative Assistant understands and promotes the school’s mission, vision, objectives, and policies both within and outside the immediate school community. The School's Bilingual Administrative Assistant plays a central role in ensuring an orderly, responsive, and open school. In addition to maintaining the school’s administrative systems and routines, the Bilingual Administrative Assistant functions as the primary contact person for all of the school’s constituents. In this role, the Bilingual Administrative Assistant must be able to communicate effectively with students, teachers, families, trustees, donors, and visitors. Requirements: Responsibilities & Duties: Front Desk Support • Greet and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.), • Manage phones (answering calls, re-directing calls, taking messages, placing calls, creating school announcements, etc.), • Manage mail (distributing received mail, preparing school mailings, making mail drops, etc.), • Oversee the day to day activities of the school and serving as the main point of contact in the school reception area, • Help to plan and manage logistics and preparations for school events and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.), • Manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.), • Coordinate a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines., • Manage the collection of all funds for school trips and all student activities., • Manage the disbursement and the reconciliation of petty cash., • Responsible for the collection of funds for all staff meals., • Perform record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed., • Respond to inquiries from a wide variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among department and/or providing direction as may be required., • Assist other personnel for the purpose of supporting them in the completion of their work activities The Academy is committed to pursuing and hiring a diverse workforce and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any characteristic protected by applicable federal, state or local law. Requirements Work experience & Skills • Minimum of 2 or 3 year office experience, • Bilingual (English/Spanish), • Experience working in schools and/or urban communities preferred, • Strong written, grammatical, presentation, and verbal communication skills, • Demonstrated ability in utilizing office equipment and software such as Microsoft Office Suite (Word, Explorer, Excel, and Outlook)., • Proven ability to work collaboratively and flexibly with a diverse team of teachers and administrators

Job Description Responsibilities: • Include but are not limited to the following description or detail complete a broad variety of administrative tasks in an active office environment, • Work with a team of advisors and managers to supplement workload and assist with monitoring of cases, • Handle inbound service requests and ensure proper information is recorded and assigned - Answer phones, send and receive emails, file paperwork and perform necessary research on manufacturer platforms, • Liaise with other internal departments as well as vendors: which includes creating and posting purchase orders., • Schedule appointments and retrieve manufacturer data to aide advisor in optimal customer service, • Update customers on status, post interoffice updates on cases as well as to dealer representatives and manufacturers across several platforms: Asist/ Decisiv/ Outlook, • Assist with invoicing and receipt of payment, • Willing to take on a more important role in a teamwork environment, • Adept at handling situations that may arise in a professional manner, • Demonstrate leadership in a supportive role, • Willing to learn about manufacturer’s equipment via online training to further enhance understanding Skills and Qualifications, • Associates degree minimum, • Cdk preferred but not mandatory, will train, • Microsoft and google proficient, • Excellent oral and written communication skills, • Professional and courteous, • Exceptional interpersonal skills, • Strong attention to detail, • Work independently with attention to time management, • Skilled at technical or “smart” media, • Adept at handling situations that may arise in a professional manner Values: • Leadership qualities, • Maintain a professional appearance and manner of decorum, • Keep work area clean and organized, • Business ethics with commitment to integrity and company policy, • Show initiative by following through on necessary projects and or paperwork on non-routine tasks, • Proactive and curious to perform problem solving tasks, • Positive, friendly and takes pride in all aspects of career, • Willing to set standards with excellence in performance, • Punctual and predictable attendance Compensation and Benefits, • Manufacturer paid training and certifications if applicable, • Competitive pay, • Complete health package/ dental/ vision/ wellness plan, • 401 k, • Life insurance, • Paid Vacation/person/sick leave Schedule: - Multiple shifts available: - Monday to Friday / Tuesday to Saturday/ Nights - Weekend availability - Overtime hours available

Job Description TITLE: Administrative Assistant/Entitlements Specialist REPORTS: Clinical Supervisor SALARY: $40,000 - $50,000 LOCATION: Tinton - 880 Tinton Ave. Bronx, NY 10473 Our Mission: Since 1967, Odyssey House has gone beyond helping individuals beat drugs and alcohol. We help rebuild lives. There’s more to recovery than just getting clean. We help individuals get healthy again, too, with medical and dental care, fitness programs, support for your mental health and more. Individuals can stay with their children while in treatment, while learning new life skills, so they can stay together and repair other broken relationships in their lives. We provide educational and work skill trainings, outpatient services and available housing assistance, so individuals can step back into real life with a real future. If that sounds different than other treatment programs, you’re right. Because Odyssey is where recovery gets real. MAJOR FUNCTIONS: Establish a liaison with social service agencies to expedite and ensure that residents receive appropriate benefits and that all funding guidelines, policies and procedures are followed. SPECIFIC DUTIES & RESPONSIBILITIES: • Receive resident applications, schedule interviews, provide admission response and coordinate all admissions., • Interview new inductees for SSI/SSD eligibility; fill out applications/requests for benefits; if needed obtain interim PA/Medicaid., • Prepare daily census, weekly/monthly reports; forward to appropriate government offices., • Maintain tax credit files on tenants., • Coordinate and ensure appropriate escort/advocacy for benefit court hearings for residents and other related hearings, meetings, etc., • Coordinate medical documentation of resident impairment., • Submit copies of Medicaid cards to collaterals, clinics, hospitals, etc. as needed., • Maintain files on resident identification and other pertinent materials affecting entitlement., • Submit billing on resident’s fees to appropriate program participants., • Perform as bursar and distribute monthly resident PNA., • Maintain and update accounts on all active cases., • Educate residents regarding entitlements. Work closely with resident’s case manager to facilitate successful discharge planning., • Coordinate referral for all entitlements at time of discharge (i.e., SSI/SSD, Medicaid, Food Stamps) to ensure smooth transition to new address or program., • Organize and maintain all tax credit documentation., • Maintain minutes for staff meetings, case conferences, community meetings, etc., • Track and distribute employee paychecks., • Attend regular scheduled staff meetings., • Attend all required in-service training seminars., • Meet monthly for supervision with Clinical Supervisor, • Bachelor’s Degree or High School/G.E.D with two (2) years experience in the social service field., • Must have some administrative, clerical and accounting experience., • Must be knowledgeable in the area of third-party reimbursement systems (SSI, PA, Food Stamps and other insurance and benefits)., • Must be computer literate including knowledge of Microsoft Word and Excel., • Must demonstrate excellent written, verbal, interpersonal and organizational skills. Odyssey House is an equal opportunity employer maintaining a non-discriminatory policy on hiring of its personnel. Odyssey House, and its operational divisions, will not discriminate against any employee or applicant because of race, creed, color, national origin, sex, disability, marital status, sexual orientation or citizen status in all employment decisions including but not limited to recruitment, hiring, upgrading, demotion, downgrading, transfer, training, rate of pay or other forms of compensation, layoff, termination and all other terms and conditions of employment.

Job DescriptionSalary: $70,000-75,000/yr Sales Executive AssistantHistoricWoodworking&HomeRemodelingFirm|MidtownManhattan Location:Midtown Manhattan, NY (On-site) and daily travel to luxury residential homes around Manhattan to meet with homeowners and general contractors (OMNY/MetroCard provided) EmploymentType:Full-Time/Direct-Hire Are you passionate about craftsmanship, organization, and helping bring extraordinary home renovation projects to life? ThisMidtown Manhattan woodworking and historic home remodeling companyisseekingaSalesAssistanttosupportour Sales Manager, CEO, and Founder in managing client relationships, coordinating projects, and ensuring the office runs seamlessly. They focus on the restoration, repair, and remodeling of pre-war homes in New York City! WhatYoullDo • WorkdirectlyalongsidetheSalesManager/Foundertosupportday-to-daysalesoperations, • Takedetailednotesduringclientmeetingsandassistinprojectfollow-upandcoordination, • Manageincomingleadsnocoldcalling required!, • Scheduleandcoordinateclientandinternalmeetings, • UpdateandmaintainprojectinformationusingMonday.com(orsimilarsoftware), • OrganizefilesanddocumentsusingDropbox, Slack, and Microsoft Office Suite, • Communicate effectively with clients, contractors, and team., • TrackexpensesandassistwithreportingusingExpensify, • Previoussalesoradministrativeexperience(ideallyinconstruction,homeremodeling,ordesign), • Strongorganizationalandmultitaskingskills, • Excellentwrittenandverbalcommunicationskills, • ProficiencywithMonday.com,Dropbox,Slack,MSOffice,andExpensify, • Ateamplayerwhothrivesinafast-paced,detail-orientedenvironment, • Bilingual(English/Spanish)stronglypreferred, • BepartofacompanywithdecadesofcraftsmanshipandalegacyofexcellenceinNYCdesignandremodeling, • Workinacreative,collaborativeenvironmentwithhands-onmentorshipfromthefounder, • Comprehensivebenefits:Health,Vision,Dental,and401(k), • CompanyclosedfromChristmasthroughNewYears ApplytodayandjoinourdedicatedteamintheheartofMidtownManhattan.S

Job DescriptionAdministrative Assistant Schedule: Monday–Friday, 10:00 AM–3:00 PM (25 hours/week) - possible future potential to become full-time Location: Orange County Chamber of Commerce (on-site) Reports To: President & CEO Position Summary The Administrative Assistant supports the President & CEO and the overall operations of the Orange County Chamber of Commerce. This role manages scheduling and calendars, coordinates meetings and committees, maintains office supplies and the board room, greets visitors, assists the events and programming team with preparation, and ensures smooth day-to-day administrative operations. Key Responsibilities • Executive Support: Manage scheduling, calendar coordination, meeting confirmations, and follow-ups for the President & CEO; prepare briefings, print agendas, and assemble materials., • Board Support: Prepare board packets and materials; coordinate collection of reports; organize distribution; maintain board records., • Meeting & Event Logistics: Reserve and manage the Board Room calendar; set up the board meeting room (A/V checks, seating, signage); coordinate food & beverage orders; reset and tidy room after meetings., • Committee Management & Coordination: Schedule committee meetings; prepare agendas and minutes templates; track attendance and action items; coordinate communications and follow-ups., • Office Operations: Answer the door and greet visitors professionally; field and route calls and emails; handle incoming/outgoing mail and shipments; general office maintenance/light tidying., • Supply Procurement & Inventory: Maintain inventory of office and kitchen supplies; place orders; restock and organize; reconcile packing slips/invoices., • Administrative Tasks: Draft correspondence, forms, and simple reports; data entry and filing (digital and paper); maintain contact lists and distribution lists; assist with mailings., • Event & Programming Preparation: Assist the events and programming team with preparation, including materials, supplies, and on-site support as needed., • Other Duties as Assigned: Provide cross-coverage for staff; support Chamber programs and events as needed.Qualifications, • 2+ years of administrative or office support experience (nonprofit, association, or member-based organization preferred)., • Proficiency with Microsoft Office and/or Google Workspace; familiarity with shared calendars and scheduling tools (e.g., Outlook, Google Calendar)., • Strong written and verbal communication skills; professional, friendly demeanor with members and visitors., • Exceptional attention to detail, follow-through, and organization; able to manage multiple priorities and deadlines., • Comfortable handling confidential information with discretion., • Ability to lift up to 20 lbs occasionally and to stand/walk during meeting room setup and breakdown.Nice-to-Have, • Experience preparing board or committee materials (agendas, minutes, packets)., • Basic A/V and conference room technology troubleshooting., • Familiarity with CRM or member database tools.Work Environment & Schedule, • On-site position, Monday–Friday, 10:00 AM–3:00 PM. Occasional flexibility for early morning/late afternoon meetings or special events is appreciated (with notice). If the position expands to full-time, regularly scheduled hours will expand.Compensation & Benefits, • Hourly range: up to $21/hourly will commensurate with experience. Powered by JazzHR XDv0beipLQ

Job Description BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention. The BronxWorks Workforce Development Program was created to empowering your career journey. Your skills, your future, our mission. RESPONSIBILITIES • Ability to articulate the mission, objectives of the New York City Office of Financial Empowerment Program., • Answer phones and field all calls, delegate questions and issues to the necessary counselors or management., • Provide customer follow-up and appointment setting and other general office administrative duties as assigned., • Promote upcoming programs and events., • Assist financial empowerment clients as needed., • Help to create and help establish community trainings/workshops based on client need and partner needs as approved by OFE., • Assist Program Manager in the reconciliation of management and grant reports on a monthly basis., • Provide support to Financial Coaches., • Assist with Outreach and all Outreach activities and events, • Assist with all database entry and report management., • Confirm RSVPs for upcoming workshops and one-on-one sessions., • Assemble workshops materials., • Provide support at workshops or events., • Help create and update client files., • Photo copy, display and distribute OFE approved program and marketing materials., • Meet specific goals that have been set for the position., • Provide general support to visitors and act as point of contact for program clients., • Maintain inventory log, balance office petty cash fund, all data sheets, logs, office certifications to ensure site compliance with regulatory agencies., • Interface with building management at all site locations., • Other duties as assigned. QUALIFICATIONS • High School Diploma or better with preferred background in finance, financial education, counseling/coaching, or social service delivery., • A minimum of one to two years’ of prior work experience as a program specialist or program assistant, • Knowledge of office management systems and procedures., • Engaging “consumer service” personality and detailed orientated skills are essential., • Bi-lingual fluency in Spanish, Urdu or Bengali preferred., • Certification as a Financial Counselor with NYC Department of Consumer Affairs (DCA) – Office of Financial Empowerment (OFE), added plus., • Encourage to take and pass OFE’s financial counselor certification, 45-hour accredited City University of New York (CUNY) personal finance course., • Obtain Volunteer Standard of Conduct Certificate, • Must be flexible, with availability to work a rotational schedule day schedule (i.e. 9am-5pm, 11am- 7pm, etc.) which includes weeknights and Saturdays., • Strong oral and written communication, time management and organizational skills are necessary., • Proficiency in Microsoft Office suite and other standard business technology is required., • Maintain the confidentiality of the client information., • Provide general assistance to clients., • Assist in other administrative duties, including file maintenance and answer phone calls. PHYSICAL REQUIREMENTS • Ability to use a computer for prolonged periods., • Ability to occasionally lift and/or move up to 10 pounds., • Ability to stand, walk, or sit for long periods of time., • Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork., • Ability to bend and retrieve objects and/or documents., • Ability to travel in the boroughs of New York City and its adjacent counties via public transportation., • Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work. BronxWorks seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity, and in accordance with federal, state and local laws, does not discriminate unlawfully against employees and applicants for employment on the basis of age, color, creed, disability, marital status, military status, national origin (including ancestry), predisposing genetic characteristic, race, sex, gender, actual or perceived sexual orientation (including actual or perceived heterosexuality, homosexuality, bisexuality and asexuality), status as a victim of domestic violence, or any other characteristic protected by law. This commitment applies to all terms, conditions and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination.

Job Description BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention. Safe Options Support (SOS) teams address the needs of individuals experiencing homelessness on the street and in public transit locations. This is done by offering direct linkages to services that address their immediate needs, including transitional housing placement, connection to medical and mental health care, and access to benefits. Additionally, SOS provides support during the period of transition from street homelessness to stable housing. SOS Teams are comprised of licensed behavioral health clinicians, registered nurses, care managers, and peer specialists. This is an excellent opportunity to play a pivotal role in the Governor’s newly launched, innovative Safe Options Support (SOS) program, which will provide comprehensive care to street homeless or subway dwelling individuals. Our full time Administrative Assistant is responsible for office operations including managing the reception desk, answering phones, greeting clients, data entry and records filing, receiving and sending mail, and supplies/equipment inventory and purchasing. The Administrative Assistant provides high level support to program administrators and maintains the program’s credit cards, MetroCards, and other goods. The Administrative Assistant is also responsible for assisting with other tasks as needed to help support the program. These tasks can include client intake and field work. RESPONSIBILITIES Fiscal • Purchase office supplies and/or equipment, including maintaining appropriate documentation of purchasing decisions and submitting purchase orders, packing slips, and invoices to the fiscal department on a timely basis., • Utilize purchasing software including Nexonia/Emburse to submit accurate and timely records for Expenses, Purchasing, and Billing., • Maintain inventory log on a monthly basis for all items, equipment, and furniture purchased, transferred, traded in, or discarded., • Maintain Critical File to ensure site compliance with regulatory agencies such as Department of Health, Department of Labor, etc., • Ensure that all office equipment is in working condition. Communicate with IT and fiscal departments as necessary to problem solve., • File and copy client documents and charts., • Enter client data into relevant databases (StreetSmart, AWARDS, and CARES). Data entry includes bed and housing placements, client demographics, and notes. Flag data discrepancies to supervisory staff., • Manage reception desk and greet clients entering the office., • Answer office phone, record and pass messages to relevant staff., • Other duties as assigned., • Assist with staff hiring, including completing phone screens and reference checks and facilitating writing samples., • Maintain office organization and cleanliness., • Organize meetings and staff events. QUALIFICATIONS • Associates degree, or high school diploma or equivalent and two years related experience., • Strong oral and written communication skills, • Detail-oriented and resourceful with strong time management and organizational skills, • Proficiency in modern business communications including personal computer, electronic mail, voicemail, facsimile, and copier equipment., • Prior experience with office management a plus., • Proficiency in basic filing principles and standard correspondence formats., • Bilingual/multilingual preferred, but not required., • Driver’s license preferred, but not required. PHYSICAL REQUIREMENTS • Good time management, writing, and communication skills., • Ability to work on a team., • Community minded, patient, creative, flexible, and compassionate., • Demonstrated proficiency with MS Office, electronic databases, and prolonged use of a computer., • Ability to occasionally lift and/or move up to 10 pounds., • Ability to stand, walk, or sit for long periods of time., • Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork., • Ability to bend and retrieve objects and/or documents., • Ability to travel in the boroughs of New York City and its adjacent counties via public transportation., • Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work., • TB Test required within the first 120 days of employment. BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact .

Job DescriptionBenefits: • Opportunity for advancement, • Training & development, • Competitive salary Position Overview The Office Assistant will provide day-to-day administrative support across departments, assisting with bookkeeping, shipping and receiving, order processing, and general office coordination. This role will work closely with the bookkeeping and logistics teams to ensure smooth operations. Responsibilities Administrative & Bookkeeping Support Assist with data entry, filing, and record keeping for accounts payable and receivable Help with invoice processing, payment posting, and reconciling transactions Support inventory and purchase order tracking Communicate with customers and vendors regarding billing or payment inquiries Maintain organized and up-to-date financial and administrative files Logistics & Operations Support Assist with order processing, shipping documentation, and scheduling shipments Help receive incoming goods and verify inventory accuracy Communicate with domestic and international freight carriers as needed Maintain and manage warehouse to ensure timely order fulfillment Update internal systems with shipment and tracking information General Office Support Answer and route phone calls or emails professionally Greet visitors and assist with general office needs Qualifications Previous office or administrative experience preferred Basic understanding of bookkeeping or logistics is a plus (training provided) Strong attention to detail and organizational skills Ability to prioritize and handle multiple tasks in a fast-paced environment Proficient in Microsoft Office (Excel, Outlook, Word) Excellent written and verbal communication skills Team-oriented with a positive, proactive attitude

Job Description Title of Position: Administrative Assistant FLSA Status: Non-Exempt Department: Transitional Housing Reports to: Program Director Positions reporting to this position: None Salary: Up to $23.55 per hour Purpose of the Position The Administrative Assistant provides administrative and clerical support to the Program Director of Transitional Housing. The individual in this position must accurately enter Client Assistance and Rehousing Enterprise System (CARES) monthly billing, prepare billing for the Program Director’s signature and correct CARES related billing as directed by the Contracts Department designee and the Program Director. Responsibilities: • Commit to using evidence-based practices (EBP); Motivational Interviewing (MI), Trauma-Informed Care (TIC), critical time intervention, and boundary setting, to help clients achieve their goals., • Update the daily client list and distribute to all members of the Program Services staff twice a day., • Ensure client chart maintenance and upkeep of the chart room., • Responsible for the breakdown and storage of discharged clients’ charts., • Responsible for the timely processing and filing of Department of Homeless Services incident reports/incident report follow up and maintain confidential information., • Ensure bulletin board information is accurate and updated with internal and external information for clients and staff., • Prepare DHS monthly billing for the Program Director’s signature and submission to the Contracts Department., • Organize van schedules and initiate van requests., • Collect and submit reports to the Research and Evaluation Department., • Perform accurate Client Assistance and Rehousing Enterprise System (CARES) data input to ensure compliance with the NYS Office of Temporary Disability Assistance (OTDA) regulatory requirements, NYC Department of Homeless Services (DHS) contractual requirements and Win standards., • Schedule and coordinate trainings and events along with Social Services staff, and the Income Building staff for Win clients., • Maintain Program Services staff calendars including Paid Time Off (PTO), site trainings, and events in Microsoft Outlook Public Folders., • Maintain the Program Services telephone listing in the Win Directory in Microsoft Outlook Public Folders., • Responsible for filing, copying and faxing correspondence related to program services., • Attend meeting and trainings required by Win on and off site., • Must be able to sit at a computer for the majority of the work day., • Commitment to Win’s mission, vision, and values., • High School Diploma or equivalent., • Required to type 50 wpm and be proficient in Microsoft Word, Excel, PowerPoint and Outlook., • Detailed-oriented with excellent communication and organizational skills., • Ability to work independently as well as a team player in a fast-paced environment., • Ability to interact effectively with people at all levels., • Leadership: Set an example by following Win policies and procedures. Act with a high degree of professionalism and has a good work ethic., • Facilitating Change: Deliver high quality results consistently., • Managing Performance: Interact respectfully with coworkers and vendors., • Applying and Developing Expertise: Work with the supervisor to develop and meet challenging but achievable goals. Must understand consequences. Our most effective service to our community comes from a diverse mix of minds, backgrounds and experience. As a result, we are committed to cultivating an inclusive work environment. Win actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law.

Job Description Title: Administrative Assistant Supervisor: Executive Assistant to CEO Status: Full-time, Non-Exempt Salary: $26.44-$27.40/hr. Location: Poughkeepsie Function: The Administrative Assistant provides comprehensive administrative and operational support to the Executive Assistant to the CEO, Leadership Team, and Board of Directors. This role focuses on coordination, documentation, logistics, and executive office coverage while developing proficiency in agency systems, governance processes, and organizational operations. Qualifications: • High school diploma or equivalent required; Associate's or Bachelor’s degree preferred., • Minimum of 2 years of experience providing executive-level support. Administrative and Office Support • Provide executive suite coverage, including visitor support., • Coordinate scheduling, meeting logistics, and administrative support for executive leadership., • Prepare, route, and maintain executive and organizational documents., • Manage office supplies and meeting spaces., • Support onboarding logistics and access for new staff within the executive suite.Leadership and Meeting Support, • Assist with preparation and documentation for Leadership Team meetings., • Support meeting logistics, materials, minute-taking, and action-item tracking., • Coordinate internal meetings, trainings, and leadership events., • Provide administrative support to Leadership Team members as needed.Board and Governance Support, • Support Board and committee operations under the direction of the Executive Assistant., • Assist with preparation, distribution, minute taking, and recordkeeping of Board materials., • Maintain Board records., • Support committee meetings, documentation, and reporting processes.Agency Mail and Records Management, • Share responsibility for agency mail handling and financial documentation procedures., • Coordinate documentation related to subpoenas, records requests, and compliance needs., • Maintain accurate logs and ensure appropriate routing of materials to Finance and Development.Development and Agency Support, • Provide administrative support for fundraising and development activities., • Assist with event planning, logistics, and on-site support., • Support documentation, acknowledgements, and reconciliation processes., • Provide administrative assistance to Development and Marketing as needed. Skills & Abilities: * Proficiency with technology and administrative systems including strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams). * Strong written and verbal communication skills, with the ability to effectively interact with board members, donors, and external partners. * Ability to accurately document executive and board meetings through minute-taking * Detail-oriented and capable of managing multiple tasks efficiently. * Collaborative and team-oriented with strong interpersonal skills. * Ability to remain calm under pressure, adapt to changing priorities, and troubleshoot challenges effectively. * Strong problem-solving skills and the ability to make decisions independently. * Commitment to ongoing professional development. * Exceptional organizational, communication, and time-management skills. * High level of discretion, professionalism, and confidentiality (HIPAA-compliant). * Strong judgment and ability to manage competing priorities. * Collaborative, service-oriented leadership approach. * Commitment to the mission and values of Family Services. Essential Requirements: * Provide excellent and thorough customer service to all clients and staff. Take the necessary time to understand client and staff needs. * Ability to relate to persons in need of assistance * Willingness to participate in training * Ability to communicate professionally, clearly, and effectively, both orally and in writing. * Possess ‘out of the box’ thinking and resourcefulness. * Ability to effectively prioritize when working with deadlines. * Ability to work independently; but relate issues to manager appropriately. * Ability to complete administrative tasks on a timely basis, including documenting all activities and maintaining up-to-date records. Benefits: • Medical, dental, and vision coverage., • 403(b) retirement plan with employer match up to 5%., • Generous paid vacation, holiday, sick and personal time package (2 weeks’ vacation in first year, 13 paid holidays per year, 12 sick days per year and 4 personal days per year)., • Access to Family Services’ Compassionate Leave Program where employees can donate/receive unused time off., • Group term life and long-term disability insurance., • Supplemental life insurance & accidental death and dismemberment coverage (AD&D)., • Supplemental insurance through Aflac., • Employee assistance program (EAP)., • Pet insurance. Our Mission: Family Services brings people together to find the support they need, improving their lives and communities, and building a stronger safer Hudson Valley. Our Values: Compassion – Extending empathy and understanding to others. Integrity – Being honest and dependable. Hope – Believing in the strength of the human spirit and heart, to emerge and thrive when faced with a challenge. Diversity – Promoting a vision of community comprised of wide-ranging assets. Respect – Treating all individuals with dignity and without judgement. Community – Recognizing and reinforcing the importance of our world as being comprised of people of differing strengths and perspectives. Justice – Promoting social and economic equity and fairness. Quality – Aspiring for excellence in every aspect of our work. #INDAD Family Services, Inc. complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . Family Services is an equal opportunity employer. We follow federal, state, and local laws prohibiting discrimination in hiring and employment. Must be authorized to work in the United States without work sponsorship. Powered by JazzHR UXUN3LDOVU

Job Description Transitional Services for New York, Inc., not-for profit, is a comprehensive, community-based mental health organization located in New York City. We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to increased levels of independence. Transitional Services for New York, Inc. envisions broadening its rehabilitative services and becoming a regional social service provider. Transitional Services for New York Staff will deliver effective programs with compassion, integrity, and professionalism. We expect all staff to put our clients’ needs first while respecting ourselves and each other as we provide hope to those who participate in our programs. Secretary Counselor - $22 Per Hour , Part-Time, at Residential Facility, in Jamaica (Queens), NY Driver License Required Position Summary Submit, distribute and monitor requests for personal needs allowance amounts for residents. Generate and provide the staff schedule. Clerical work that includes, but is not limited to, answering phones, photocopying and keeping good records of all financial transactions. Provide direct care services to assigned caseload. Work hands on with residents on learning daily living skills, such as personal hygiene, laundry, budgeting and room maintenance. Accompany residents on medical and benefits appointments and off-site recreational activities. Meet with caseload individually for weekly sessions. Conduct clothing inventory and shop for seasonal clothing. Essential Functions • Type correspondence as requested., • Complete monthly money request for the residents., • Complete petty cash requests., • Distribute weekly monies to residents. b. Office supplies c. Miscellaneous orders • Submit weekly time sheets after Director's review., • Maintain residents' financial records. b. Receipt of correct number of residents in the residence c. Count correct number of charts in the file d. Location of Agency vehicle e. Correct number of house keys f. Receipt of valuables in the house, i.e., TV, VCR, copy machine, etc. • Read Communication Log to obtain information from previous shift regarding situation of immediate attention, i.e., crisis, maintenance, medical appointments, escorting residents to the clinics., • Check mailboxes. Follow up if specific instructions have been given by Director. Check for messages from other co-workers., • Check petty cash box. Submit receipts for petty cash expenditures., • Report any unusual or different circumstances in the Communication Log (i.e., resident's change in behavior)., • Physical check of all residents' rooms (i.e., behind beds, closets, etc.)., • Check all fire exits. b. Check program and/or workshop attendance. c. Check room for cleanliness and tidiness. d. Check weekly budgeting plans. e. Check residents' daily for grooming and adequate clothing. f. Check residents' laundry completion. g. Check residents' compliance with daily chore assignment. h. Check residents' compliance with cooking assignment. i. Complete a progress note in the resident's chart. This progress note must reflect the individual treatment plans. • Meet in group sessions with residents daily according to activities of daily living schedule., • Escort residents to recreation outings as per recreation schedule., • Completion of clinical contacts., • Accompany residents to case conferences and medical appointments as needed and suggested by clinical team, • Quarterly Service Plans, • Case reviews, • ADL quarterly evaluation, • Physical examination for residents, • Functional assessment forms, • Residents' fee agreements, • Be able to sit or stand as needed, with or without reasonable accommodation., • May require walking, primarily on a level surface, for short periods throughout the day, with or without reasonable accommodation., • Be able to reach above shoulder heights, below the waist or lift as required to file documents or store materials throughout the workday, with or without reasonable accommodation., • Driver’s license required., • During a declared disaster, assume and adhere to assigned Job Action role(s) consistent with Disaster Preparedness Plan., • Perform other related duties as required. Experience/Education/Skills/Abilities • High School diploma, • Driver’s license required. TSINY is an equal opportunity employer that is committed to a policy of nondiscrimination in accordance with Title VII of the Civil Rights Act, as well as the New York State Human Rights Law. TSINY prohibits discrimination against any employee or applicant for employment on the basis of race, creed, color, national origin, sex, gender, age, disability, marital status, sexual orientation, citizenship status, veteran status or other protected group status as provided by law in all employment decisions.

Job Description Job Title: Administrative Assistant Grade: 16 Salary: $30,000 - $32,957 The Research Foundation for Mental Hygiene is seeking a qualified candidate to fill a part-time Administrative Assistant position. The Administrative Assistant will provide essential office support, managing schedules, coordinating meetings, handling correspondences, and ensuring seamless operation of the California Center of Excellence project under the IPS Employment Center at RFMH, Inc. The Administrative Assistant will be required to have strong communication and interpersonal skills and the ability to work independently and as part of a team. In addition, attention to detail, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), excellent time management skills, and the ability to prioritize work, handle multiple tasks and projects is required. This role also involves detailed documentation, note taking, and tracking, and requires a typing speed of 60-70 WPM. This is a part time position requiring 18.75 hours a week and will require being in the office at least 2 days a week. The Administrative Assistant reports to and works closely with the Administrative Manager and the Director of the IPS Employment Center Initiative. Duties and Responsibilities: • Serving as a point of contact for the California project., • Answering incoming calls and forwarding them to the relevant team members., • Scheduling meetings and appointments - scheduling calls with counties, creating Zoom meetings as requested, along with Outlook invitations, etc., • Monitor submissions to the data system and follow-up with IPS supervisors as needed., • Travel reimbursements for California Trainers, including the review of receipts, ensuring vouchers adhere to travel policy, routing them for signatures, and processing them through TIQR., • Assists with the tracking of California students enrolled in the on-line IPS courses, including documenting which course (name, agency, date, course name) and their completion date; providing receipts for courses as requested, sending individual links to students and troubleshooting access issues., • Provide project support including creating detailed Excel workbooks to track deadlines, • Assist with fidelity and gap to fidelity scheduling in California, • Maintain record of the following in shared file: On-site training (length, agency, trainer, date, topics); On-site TA; Fidelity reviews (overall score, agency, reviewer(s), date); Fidelity Action Plans; Gap to fidelity assessments, • Events planning as needed: Find location for conference or training; Assist with registration; Ordering supplies, meals, as needed; Send/print agendas and other training materials to participants; Work with venue event coordinator, as needed, • Participate in scheduled meetings, as assigned, • High school diploma with (5) years of administrative assistance experience in an office setting; or associate's degree with (3) years of such experience; or bachelor's degree with (2) years of such experience, • At least (2) years of event planning and/or event management experience. To Apply: Submit an application through our website at . Please note only applications submitted through our website will be considered. The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer. The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant. Job Posted by ApplicantPro

Job DescriptionPower-Flo Technologies is looking for you to join our Administrative Support team at our New Hyde Park location. You will impact the company's operations and organization through data entry while providing exceptional customer service to our customers, vendors, and visitors. You will work closely with our Accounts Receivable, Accounts Payable, Sales, and Operations departments. Salary Range: $17 - $19/hour Full-time, on-site role. Monday - Friday. Competitive Benefits Package • Health insurance (medical, dental, vision), • PTO program and paid holidays, • 401K, • EAP, • ESOP (Employee Stock Ownership Plan) Every Day The Administrative Support Team: • Provide administrative support to the AR, AP, and Sales teams, including credit card processing, filing shipping documents, pulling invoices, vendor setup, and email management, • Enter data for warehouse and counter sales operations, • Greet visitors and manage a multi-line phone system, directing calls as needed, • Scan, print, and organize documents, • Sort and distribute incoming mail, process outgoing mail and postage, and track packages, • Make routine trips to the bank and post office, • Manage Accounts Payable inbox and related correspondence, • Perform additional administrative and office duties as assigned What You Bring to the Role: • Eagerness to gain hands-on office experience, • Ability to manage time effectively, prioritize tasks, and multitask, • Strong written and verbal communication skills, • High attention to detail with strong organizational skills in a fast-paced environment, • Solid basic math skills, • Basic proficiency with Microsoft Office, including Word and Excel, • Computer savvy with a willingness to learn proprietary software, • Valid and clean driver’s license for daily trips to the bank and post office using a company vehicle Physical Requirements: • Ability to sit for prolonged periods of time (with accommodations upon request), • Ability to utilize a computer keyboard, computer monitor, adding machine, and telephone for prolonged periods of time (with accommodations upon request) Power-Flo Technologies is the premiere provider of supplies, services, and solutions to the electrical, industrial, mechanical, and automation industries. Learn more about us here: Follow us on LinkedIn: About Us We are an equal opportunity employer. Applicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visa currently. Power-Flo Technologies and its subsidiaries participate in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States. Power-Flo Technologies is a unique Family of Companies consisting of distributors, fabricators, manufacturers and motor and pump repair firms serving the New York metropolitan and New England areas. We are a Master Distributor and Manufacturers Representative with REAL SYSTEMS SOLUTIONS.

Job Description • We are hiring immediately for full time ADMIN ASSISTANT positions., • Location: SBU Administration - 300 Circle Road, Stony Brook, NY 11794 Note: online applications accepted only., • Schedule: Full time schedule. Monday - Friday, hours may vary. More details upon interview., • Pay Range: $22.00 per hour to $25.00 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1483460. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today! Founded in 1969, CulinArt manages more than 250 dining facilities for corporations, law and financial services firms, independent schools, colleges and universities, graduate schools, long-term care facilities and a variety of events & entertainment destinations across the country. Our mission is to be the industry leader in providing the highest quality dining service to our clients and guests while striving to provide maximum career opportunities for all of our team members. Our success lies in our ability not merely to adapt but to revitalize and transform our services continually, pioneering the cutting-edge and unconventional. CulinArt’s extremely diverse clientele, that includes many Fortune 500 businesses and esteemed educational institutions, affords great opportunities for career-advancing within the company across multiple industry segments and geographic regions. Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: • Answer telephones and direct inquiries in a professional and client centric manner., • Maintain confidential personnel files., • Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices., • Assist with staffing, including finding staff when employees call out on short notice., • Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor., • Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable., • Enter weekly cash sales and meal counts using computer., • Perform daily bank deposit reconciliation., • Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing., • Perform monthly vendor statement reconciliation., • Prepare monthly state claim form for reimbursement., • Assist in preparation of end of month financial reports., • Attend in-service and/or safety meetings as required., • Maintain clean and safe work environment; ability to perform job safely. Both full-time and part-time positions offer the following benefits to associates: • Retirement Plan, • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Medical, • Dental, • Vision, • Life Insurance/AD, • Disability Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. CulinArt maintains a drug-free workplace. Req ID:1483460 CulinArt Sector We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Job Description Job Summary If you are organized, have an eye for detail, enjoy juggling numerous tasks, and have excellent customer service skills, then this may be the job for you! This position will provide administrative support to the Jamaica Day Hab program. The salary range for this position is $17.50 an hour. Job Responsibilities Administration & Reception • Will welcome and admit visitors and greet students and families, while maintaining appropriate security procedures (visitor log book, Time card swipes, etc.), • Perform administrative duties such as filing, faxing, ordering supplies, • Maintain paper and computer files, • Calendar management, create and edit Microsoft Office documents, as requested, • Will respond to and transfer all in-coming calls and take messages in a professional manner and route calls as necessary, • Bachelor’s degree highly preferred or related administrative experience required, • 1-2 years customer service/office experience is highly preferred, • Punctuality and regular attendance is expected, • Maintain individual /family confidentiality, • Commitment to company values and adherence to policies is essential, • Excellent customer service skills are required, • Ability to juggle multiple tasks with flexibility, • Dependability and flexibility is expected, • Excellent interpersonal skills are required Benefits QSAC benefits are some of the best and go beyond health and retirement. You will be joining a passionate community of professionals and staff who support each other in a challenging and rewarding work culture. • Competitive salary, • Medical, Dental and Vision Insurance have very low out of pocket costs (for FT staff), • Medical can be as low as $1 dollar per paycheck / $26 dollars a year for full medical coverage ( for FT staff), • Generous Paid Time Off policy (for full time staff) Start with 24 days annually, • Group Life Insurance and Long Term Disability (for FT staff), • Flexible Spending Accounts (for FT staff), • Pre-Tax Commuter Benefits, • 403(b) Retirement with Employer Match, • Opportunities for career advancement QSAC is an Equal Opportunity Employer (EOE) Mission-Oriented. Results-Driven. Collaborative. Passionate. We Are QSAC. To easily apply: Please email us at

Job Description Position: Administrative Assistant Company: Brandcoven Location: Remote, USA Contract Details: Part-time/Full time Brandcoven is a fast-growing digital marketing agency that specializes in helping businesses build their brand and reach their target audience through strategic marketing strategies. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team on a part-time or full-time basis. This position will be remote, allowing you the flexibility to work from the comfort of your own home. As an Administrative Assistant, you will play a crucial role in supporting our team and ensuring the smooth operation of our daily tasks. Your responsibilities will include managing calendars, scheduling appointments, coordinating meetings, and handling various administrative tasks. You will also be responsible for organizing and maintaining digital files, as well as assisting with client communication and project management. The ideal candidate for this position is someone who is highly organized, detail-oriented, and able to multitask effectively. You should have excellent communication skills, both written and verbal, and be comfortable working in a fast-paced environment. Prior experience in an administrative role is preferred, but not required. Key Responsibilities: • Manage calendars and schedule appointments for team members, • Coordinate meetings and handle all necessary logistics, • Organize and maintain digital files and documents, • Assist with client communication and project management, • Handle various administrative tasks as needed, • High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary are a plus, • Proven experience in an administrative role, • Excellent communication skills, both written and verbal, • Highly organized with the ability to multitask and prioritize tasks effectively, • Proficient in Microsoft Office and Google Suite, • Familiarity with project management tools is a plus, • Ability to work independently and remotely • Flexible schedule and work arrangements (Hybrid and remote), • Comprehensive health benefits, • Competitive salary and benefits package., • Opportunity to work with diverse clients and drive business growth., • Collaborative and dynamic work environment., • Professional growth and development opportunities. If you are a self-motivated individual with a passion for organization and a desire to work in a dynamic and growing company, we would love to hear from you. This is a great opportunity to join a talented team and make a significant impact on our company's success. Apply now and become a part of the Brandcoven family!

Job Description OFFICE ASSISTANT We are excited to invite a proactive and detail oriented Office Assistant to join our central office team in Manhattan, NY. As the Office Assistant, you will play a pivotal role in our organization, ensuring the smooth and professional operation of our Central Office. Under the supervision of the Central Office Manager, the Office Assistant will manage the reception desk and support the day-to-day administrative functions of the Central Office Administration team. Join us and be a part of an organization that values your contribution and cares deeply for the community we serve. ABOUT HOMES FOR THE HOMELESS: Homes for the Homeless operates shelters for families experiencing homelessness in NYC. Our family residences are more than just a place to sleep. Families can make the most of their stay through accessing an array of onsite programs. Many of these programs are also available to people living in the local community. Our goal is to have a positive impact so families can thrive long after they leave our shelters. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Assist the Central Office Manager with opening and closing the Central Office (CO) as needed., • Answer CO phone calls and direct calls accordingly., • Check the main CO voicemail and forward messages to the appropriate staff., • Greet and assist office visitors., • Maintain and distribute the Central Office phone directory., • Maintain and distribute CO staff daily sign-in sheets., • Receive incoming mail and packages; sort and distribute them to staff or staff mailboxes., • Coordinate and schedule vans for CO staff site visits, and maintain updated driver contact information., • Create and reconcile daily reports of attendance, remote work schedules, and others as requested., • Assist the Office Manager with inventory, ordering, and restocking of CO supplies as requested., • Provide backup support to the Office Manager on all functions as needed., • Support the CO team with administrative duties such as filing, copying, scanning, mailing, and sorting/distributing in-kind donations., • Support Administration and other CO departments on various projects as requested. QUALIFICATIONS: • High School diploma or equivalent., • Some experience supporting office administrative and/or reception duties highly preferred., • Intermediate skills with Microsoft Office applications, including outlook, excel, and word., • Ability to prioritize assignments and handle multiple tasks with strong organization and time management skills., • Excellent phone attendant skills., • Excellent communication skills. COMPENSATION/EEO: In order to attract and retain a high-performance workforce, Homes for the Homeless offers a dynamic and rewarding work environment, with a focus on ensuring an appropriate work-life balance. In addition to a competitive salary, full-time permanent employees are eligible for excellent benefits including comprehensive health insurance (including medical, dental, and vision), an employer-funded 403(b) retirement plan, commuter benefits, life insurance, Work/Life Assistance Program, 3 weeks paid vacation, 10 sick days, 3 personal days and 12 paid holidays. Homes for the Homeless is committed to promoting an inclusive organizational environment of dignity and respect. We are an Equal Opportunity Employer (EEO) committed to equal treatment, and prohibit any form of discrimination or harassment based on age, race, religion, creed, color, national origin, sexual orientation, veteran or military status, sex (including pregnancy, childbirth and related medical conditions), gender (including gender identity and gender expression), disability, predisposing genetic characteristics, marital status, arrest or conviction, domestic violence victim status, familial status, or any other basis that would be in violation of any applicable federal, state, or local law. TIME SHIFT: 9am-5pm, Monday - Friday SALARY: $40,000

Job DescriptionThe salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills, and expertise. Join UP! We are lighting the path home, one person at a time. About Urban Pathways Since 1975, Urban Pathways has engaged New York City’s most vulnerable residents, people on the streets or in areas unfit for human habitation, “lighting the path home, one person at a time.” Urban Pathways is a catalyst for transformative change in the lives of unhoused adults, empowering them to discover their inherent strengths and abilities. We provide essential support and foster an environment where individuals can redefine their narratives and become their best selves. Responsibilities Reporting to the Program Director, the Administrative Assistant performs clerical, fiscal, personnel, administrative, computer and facility related tasks to support program needs and operations. • Prepares, maintains, and submits all purchase orders, check requests, and expense reports to the Finance Department in accordance with Urban Pathways, funding and regulatory agency requirements and guidelines., • Ensures accountability in the purchasing of supplies and keeps expenditures within budgetary limitations., • Orders and maintains inventory of all program supplies and equipment., • Maintains accurate record-keeping of all client data, personnel files, purchase orders, and inventory., • Administers petty cash, metro card and other funds for the program in accordance with Urban Pathways policies and procedures., • Assists the Program Director and/or Director of Social Services to prepare client financial transactions (e.g. rent collection, client banking, billing etc.) for submission to the Finance Department in accordance with Urban Pathways, funding and regulatory agency requirements and guidelines., • Ensures telephone equipment, fax machine, telephone monitoring equipment, and copying machine are in working order. Serves as the program’s liaison with the organization’s IT company to troubleshoot and resolve computer issues as needed. Reports any malfunction of office equipment to the Program Director/Director of Operations and arranges for vendor services and/or repair., • Coordinates organizational and program activities including special events, as needed., • Sorts, distributes and maintains daily log of all incoming and outgoing mail as indicated in Urban Pathways policies and procedures., • Prepares reports, correspondence, memos, etc., for the senior program personnel., • Prepares and maintains minutes of staff and other meetings as assigned., • Maintains the monthly activities calendar and weekly staffing schedules, including Program Director appointments., • High School Diploma, GED or equivalent required. Bachelor’s degree preferred., • Administrative experience a plus., • Experience with homeless, people with mental health condition and substance abuse population preferred., • Strong written and verbal communication skills., • Strong computer skills and knowledge of Microsoft Office (e.g. Word, Outlook, Excel etc.). These benefits include: • Healthcare Coverage: Medical, dental, and vision insurance plans to keep you and your family in good health., • Retirement Savings: A 403(b) plan and a 401(a) with employer annual contribution to help you plan for a secure financial future., • Paid Time Off: Generous paid time off, including vacation, holidays, and personal days., • Professional Development: Opportunities for continuous learning and professional development to enhance your skills and advance your career., • Flexible Work Arrangements: Work-life balance is important to us, and we offer flexible work arrangements to accommodate your needs., • Wellness Programs: Employee wellness programs, including fitness initiatives and mental health support., • Employee Assistance Program (EAP): Confidential counseling and support services for personal or work-related issues., • Employee Recognition: Recognition programs to celebrate and reward outstanding contributions.

Job DescriptionWho we are Findigs is on a mission to make renting work for all of us: to support every path, and simplify the way forward. We’re making every aspect of renting fairer, stress-free, and more convenient by changing the fundamentals of renting. Our digital rental application offers a safe and seamless way to apply and get approved for your next home. We specialize in developing software and services for property managers nationwide, empowering them to deliver exceptional service to renters, while evaluating applications with unmatched speed and precision. The Team The Finance team at Findigs wears many hats: owning everything from financial planning and compliance to customer fund flows and investor reporting. As a lean team, we work hands-on with internal partners and external accountants to manage budgets, oversee filings, track KPIs, and ensure every financial process supports a seamless customer and business experience. Our goal is to bring clarity, discipline, and insight to every dollar that moves through Findigs. The Role We're looking for a Senior Accounting & Operations Associate who can drive efficiency across our Finance function in our rapid growth, focusing on precise accounting, insightful reporting, and building the financial systems we need to scale. Reporting to the Senior Manager, Finance, you’ll play a critical role in ensuring accuracy in our accounting and financial operations while laying the foundation for processes and systems that enable long-term scalability. You’ll be joining a small but mighty team, where collaboration, ownership, and a no-task-too-small, no-task-too-big mentality are essential as you tackle a variety of tasks to support our organizational needs. This role works out of our new New York office four days per week.Where you’ll make an impact: Accounting & Reporting • Own core accounting processes including month-end close, reconciliations, journal entries, and variance analysis., • Partner with leadership to improve financial visibility through reports, forecasts, and performance analysis that support strategic decision-making, • Partner with external accountants and auditors to ensure compliance with GAAP and other regulatory requirements., • Support tax compliance, audit readiness, and ensure proper documentation of policies and procedures.Where you’ll make an impact: Financial Operations and Systems, • Manage the end-to-end Accounts Payable and expense management function utilizing tools like Ramp/similar SaaS, ensuring compliance with approval workflows and internal policies., • Support the continuous optimization and automation of the AP function., • Collaborate with the Product team to design an ideal customer experience for flow of funds., • Partner with Customer Success and Sales to refine the order-to-cash operations (including billing systems like Stripe) and promote strong internal controls., • Monitor accounts receivable and perform collections follow-up, leveraging collections automation software to ensure timely cash flow., • Actively assist in drafting and maintaining accounting policies, narratives, and process documentation to create a strong foundation for the internal control environment., • Evaluate, implement, and optimize financial systems, tools, and automation, including AI tooling, to reduce manual tasks and improve accuracy.We’d love to hear from you if you have:, • 3+ years of relevant experience in accounting or finance, with exposure to high-growth startups, SaaS, or technology companies., • Strong technical accounting knowledge (US GAAP) with experience in month-end close, reconciliations, and financial reporting., • Experience with AP/AR, cash management, and general ledger processes., • Experience with financial systems (ERP, expense management, or reporting tools) and a track record of implementing or improving them., • A process-oriented mindset and a passion for building scalable solutions that grow with the business., • Exceptional attention to detail with the ability to balance precision and efficiency in a fast-moving environment., • Strong project management and communication skills; you bring clarity, structure, and collaboration to complex problems., • A team-first approach with a willingness to roll up your sleeves — no task is too small.Nice-to-haves:, • CPA or equivalent certification., • Experience with QuickBooks, or other ERP/accounting platforms., • Experience in PropTech., • Background in Big 4 public accounting and in-house finance.What we offer:, • Location: This role is primarily in-office with flexibility to work remotely one day a week., • Mission-Driven Culture: A collaborative, high-impact workplace where we challenge each other to grow, innovate, and drive meaningful change., • Competitive Compensation: Competitive base salary + Pre-IPO equity., • Generous Time Off: Flexible Paid Time Off (PTO) policy, plus company holidays, so you can recharge when needed.

Job DescriptionAdministrative Assistant (Affordable Housing) Location: East New York, Brooklyn, NY Pay: $20–$23/hour (based on experience) EqualAccess Talent is partnering with a women-owned, diversity-owned property management firm that has recently launched after years of experience with one of NYC’s most well-known affordable housing developers. This is a brand-new, on-site role supporting a Property Manager at a newly constructed building in East New York, Brooklyn. This is a fantastic entry-level opportunity for someone looking to build a long-term career in the affordable housing industry. Our client offers multiple upward career pathways for individuals who are ready to work hard and learn. Key Responsibilities: * Provide direct administrative support to the on-site Property Manager. * Handle a full range of office duties, including scheduling, filing, data entry, and document management. * Serve as a primary point of contact for tenant communications, responding professionally and promptly. * Assist with lease-up activities, compliance documentation, and resident services. * Coordinate with vendors, contractors, and internal staff to support daily operations. * Help organize and support community events and resident engagement initiatives. * Work in a fast-paced, multi-tasking environment and maintain high organizational standards. Qualifications: * Minimum of 1 year of office or administrative experience required. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Excellent communication and interpersonal skills with a customer-service focus. * Strong organizational skills and ability to manage multiple priorities. * Interest in affordable housing or property management is a plus. Why This Role: * Competitive hourly pay: $20–$23/hour. * Join a mission-driven, women-owned, diversity-owned company making an impact in NYC communities. * Opportunity to grow into roles in property management, compliance, and operations. * Be part of a supportive, growth-focused team.

Job DescriptionDescription: Purpose: This position requires a team leader who will work closely with the Executive Director in managing cemetery service and administrative operations of the cemetery. The position is required to maintain close and frequent contact with the cemetery field supervisors, director of financial operations, and sales. Reports to the Executive Director. Responsibilities: -Oversee cemetery service and administration operations as applied to planning, organizing and supervision of: oCustomer sales and service oBurial space selections (graves, crypts, niches) and Deed preparation oInterment order processing oCustomer payment processing (cash, checks, and credit card receipts) oPayment request vouchers for service providers oCustomer maintenance requests oMonument applications and approval process oPreparation of affidavits oGenealogies oPayroll administration oHMIS Cemetery Software updates -Ensure that deceased persons are given a dignified Christian burial and respond with respect and compassion to the bereaved families, friends, and visitors. -Manage and supervise the office personnel on a daily basis and ensure weekday and weekend schedules are assigned. -Coordinate scheduling interments, transfers, and other projects. -Investigate, appraise, and resolve customer service issues. -Establish and maintain relationships with funeral industry influencers, and key strategic partners, such as pastors, deacons, funeral directors, monument dealers, industry associations, and other service providers. -Model and encourage excellence in work performance by: oCollaborating with upper management in new ways of managing oFacilitating continuing education and training at all levels; and oEvaluating work performance and initiating improvement strategies. -Ensure that all policies, practices and procedures are carried out in a manner consistent with the mission and values of the Trustees and The Archdiocese of New York. Requirements: Education, Experience, and Personal Characteristics -College Degree in Business Administration preferred -Graduate of Catholic Cemetery Conference School of Leadership management preferred, or five years of related experience -Proficient in Microsoft Office -Excellent communication skills -Team player; respectful of others Work setting: -In-person -Office Ability to commute/relocate: -Hawthorne, NY 10532: Reliably commute or planning to relocate before starting work (Required)

Job Description MISSION STATEMENT Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent. POSITION OVERVIEW Under the supervision of the Program Director the Secretary will perform skilled clerical work and provide general secretarial support to department administrators. The Secretary will be responsible for assisting with maintaining financial records and facilitating communication among company departments and supporting management, using a variety communication and organizational skills This position is ideal for someone who is motivated, able to prioritize work assignments as they come in, and capable of working without supervision. KEY ESSENTIAL FUNCTIONS • General calendar maintenance including prioritizing and scheduling meetings, • Drafts and prepares correspondence, memos, and letters for internal and external use at Director’s request, • Compiles data for monthly statistics and reports., • Completes special assignments, as needed., • Compiles and inputs all new patient demographics into NEXTGEN, OASAS, and LabCorp, • Completes reconciliation of OASAS and Program Roster on monthly basis, • Perform related functions necessary to ensure the smooth running of the program’s operations., • Attend staff meeting and prepares meeting minutes., • Admits and Discharges patients from OASAS., • Respond to queries in person, via telephone or email,, • Perform administrative tasks, including filing and photocopying., • Develop and implement office procedures., • Contributes to team effort by accomplishing related results as needed,, • High School Diploma or General Education Diploma, • Minimum of three (3) years of secretary experience supporting management., • Must obtain Mandated reporter (2 hours) within 30 days of hire., • Must be computer literate (proficiency in MS Word, Excel, PowerPoint and Outlook), • Able to multi-task and produce in a fast paced, team orientated environment., • Strong analytical skills, organizational skills, follow-up skills and attention to details, • Able to follow through on assignments and meet deadlines., • Superb interpersonal skill and ability to interact with individuals at all levels. Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally. As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.

Job Description Almstead Tree and Shrub Care Co. is a second-generation, family-owned firm established in 1964 that services commercial and residential clients throughout the NY, NJ, and CT tri-state area. We are looking for a friendly and organized Administrative Assistant to join our team and assist our CEO and top Sales Arborist. As an Administrative Assistant, you will play a crucial role in ensuring a positive experience for both our clients and employees. In this position, you will be responsible for managing client proposals, handling information requests and e-mail correspondence, scheduling meetings and conference calls, and providing customer service support. To succeed in this role, you should have excellent communication and writing skills, attention to detail, and the ability to thrive in a fast-paced environment. Your responsibilities will include: • Creating detailed client-specific proposals in collaboration with the sales arborists, • Handling information requests and e-mail correspondence, • Arranging conference calls and scheduling meetings, • Providing customer service support and scheduling appointments, • Maintaining sales calendar and creating work orders, • Managing customer database and files, • Processing payments, • Ensuring a superior client experience through efficient and timely service, • Coordinating work schedules and appointments, • Adhering to company policies and standards for excellent customer service, • Providing office updates and addressing customer concerns during daily meetings with the CEO Requirements: • Minimum five years' experience as an Administrative Assistant, • Four-year degree in Business, Business Management, English, Communications, Literature, Journalism, or related field, • Prior experience creating proposals, reports, and/or presentations, • Experience providing exceptional customer service, • Experience in the service industry is a plus, • Highly proficient in Microsoft Word, Excel, and Outlook, • Strong written and verbal communication skills, • Excellent multitasking and time management abilities, • Attention to detail and organizational skills, • Professionalism and phone etiquette We are seeking an individual who possesses high skill level and demonstrates exceptional customer service, approachability, and teamwork abilities. The ideal candidate will be able to infuse positive energy into our team and cultivate an inclusive and cooperative work environment. If you derive satisfaction from developing meaningful professional relationships and believe in the power of a friendly and supportive demeanor to augment productivity and collaboration, then this opportunity is tailored for you! If you are also organized and ready to make valuable contributions to our team, we encourage you to apply now and become an integral part of Almstead Tree and Shrub Care's continued success. Requirements Requirements: • Minimum five years' experience as an Administrative Assistant, • Four-year degree in Business, Business Management, English, Communications, Literature, Journalism, or related field, • Prior experience creating proposals, reports, and/or presentations, • Experience providing exceptional customer service, • Experience in the service industry is a plus, • Highly proficient in Microsoft Word, Excel, and Outlook, • Strong written and verbal communication skills, • Excellent multitasking and time management abilities, • Attention to detail and organizational skills We offer a competitive compensation package, $60,000 - $75,000 based upon experience. Medical and dental plans with employer contribution, 401K retirement savings plan, paid time off, and more! Almstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment.

Job Description BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 62 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health, and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field. Our family shelters are safe, welcoming spaces where families can stay temporarily while they work toward long-term stability. Program staff provide compassionate support, life-enhancing services, and community-based resources to help empower each family. Together, we guide families on their journey back to independence and into permanent housing. RESPONSIBILITIES Interaction with visitors, vendors and funders: • Act as liaison with vendors and Department of Homeless Services representatives., • Outreach and establish relationships with supply vendors., • Outreach supply vendors monthly to confirm bills have been paid., • Coordinate with DHS PATH department for daily processing of new intakes, transfers, discharges, add-ons and case comp changes., • Greet and direct visitors to the appropriate location., • Documentation:, • Review invoices for accuracy and forward to fiscal department on a timely basis, • Maintain an inventory log on a monthly basis for all items, equipment and furniture purchased, transferred, traded in, or discarded., • Forward inventory logs to the Residence Director and/or Department Director monthly., • Complete program reports on a monthly basis, or more frequently as required., • Provide updates to the Director of Social Services and Residence Director., • Purchase office supplies and/or equipment, including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders, packing slips and invoices to the fiscal department on a timely basis, • Maintain and balance Emburse card fund by making purchases and reconciling and submitting receipts to fiscal on, at a minimum, a monthly basis, • Maintain OSHA data sheets, training logs, office certificates, etc., to ensure site compliance with regulatory agencies, such as the Department of Health, Department of Labor, etc., • Guide and assist support staff, such as maintenance, social services, security, etc and volunteers with day-to-day needs and procedures/agency policies., • Draft, copy, fax and file memoranda, letters and other agency documents., • Maintain calendar, schedule appointments and arrange Conference and Multipurpose rooms., • Report to, and meet with, supervisor on a minimum monthly basis., • Train staff on protocol, policies and procedures as needed., • Associates degree, or high school diploma/equivalent and two years related experience, • Proficiency in modern business communications including personal computers, electronic mail, voicemail, facsimile and copier equipment, • Proficiency in basic filing principles and standard correspondence formats, • Ability to use a computer for prolonged periods., • Ability to occasionally lift and/or move up to 10 pounds., • Ability to stand, walk, or sit for long periods of time., • Ability to climb five flights of stairs., • Ability to bend and retrieve objects and/or documents. BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact .

Job DescriptionOffice Administrator $23/hr to $25/hr Bath Planet of Metro NY Hauppauge, NY Position: Office Administrator for Home Improvement Company Location: In-Person, Hauppauge NY Employment Type: Full-Time Compensation is commensurate with experience + benefits About Us: Bath Planet of Metro NY specializes in 1-day bathroom remodeling, delivering high-quality craftsmanship and exceptional customer service. The company is part of a nationally known brand with over 200 locations that is expanding into the NY Metro market. As we start, we are seeking a reliable, driven, detail-oriented and experienced Office Administrator to help us manage the day-to-day of the business. Must be a proactive multi-tasker. Key Responsibilities: ● Sales Paperwork: Check each project sold, ensuring that all paperwork requirements have been met. Work with the sales reps and customers to complete any missing items. ● CRM Management: Ensure that each customer record is properly updated and that jobs are moving accordingly. Maintain and manage reports for leadership and other managers. ● Project Costing: Recast projects and calculate qualifying commissions, job-related costs and installation bills to be paid out. Must contain analytical skills. ● Schedule Management: Invite, calendar and manage all work schedules, meetings, trainings, interviews and special events, including scheduling of crews and jobs. ● Insurance Compliance: Maintain and manage necessary certificates for the company and its subcontractors related to liability, workers’ comp, auto, etc., including renewals. ● Licenses and Regulatory Compliance: Maintain and manage necessary licenses, certificates and regulatory compliances, including trainings and renewals. ● Employee Records: Support HR Compliance and maintain employee documentation. ● Work Close With Ownership: Assist with employment recruiting activities, company-wide announcements and correspondence. ● Office Supplies: Responsible to maintain and manage the use of all office supplies and orderables. Qualifications: ● Proven minimum of 2 years of experience as an office administrator (construction or home improvement a plus). ● Proficiency in Microsoft Office Suite, including PowerPoint and Excel. ● General understanding of CRM tools. ● Excellent communication and follow-up skills. ● Strong organizational, detail and time-management skills. ● Ability to work well with different personalities, from staff to customers. ● Must be adaptive to work in a fast-paced environment where each day brings an element of different challenges to work through. ● This is a position for someone that is self-motivated, understands the importance of their role, and who wants to make a difference. ● Associate’s or Bachelor’s degree required. What We Offer: ● Competitive salary based on experience. ● Year-End Bonus potential. ● Benefits including health insurance, and paid time off. ● A fun and fast-paced culture. ● A supportive and collaborative work environment. ● The opportunity to contribute to a growing company where your expertise is valued. ● Ownership has a combined record of over 40 years of success in the home remodeling industry. If you’re a person that’s highly dependable and routinely excited about making a difference, you will thrive in this position. Email resume to: Powered by JazzHR TsRWa2zP5E

Job DescriptionPosition Description: Administrative Assistant to the Superintendent Reporting to:\t\tSuperintendent Location:\t\tYonkers, New York Background The mission of the Charter School of Educational Excellence (CSEE) is to produce students who meet or exceed all New York State learning standards. CSEE will do this by creating a challenging learning environment with high expectations for every child, with an emphasis on the basic subject areas of English-language arts, mathematics, social studies, and science. The school will employ a standards-based and research-proven curriculum, implement best educational practices, use a variety of assessments to measure ongoing student progress in skills and content learning, and support teachers with professional development activities aligned with the instructional program. Position Overview This is a 12-month position that requires a close, continuing relationship with the Superintendent of the School and provides support in all operational aspects of the office. This position plays a key role in managing the written and oral communications among the Superintendents Office and the elementary, middle, and high schools. The Administrative Assistant works closely with staff in other Central Office areas, including the principals' offices, Student Data, Business Office, and Parent Coordinator. The incumbent is expected to alert the Superintendent on matters requiring their attention and anticipate, undertake, and accomplish varied tasks with minimum supervision, exercising considerable independent judgment with information kept confidential as appropriate. This position job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, according to the needs of the Superintendents office. Responsibilities & duties (including, but not limited to) Maintain the Superintendents calendar, including the scheduling and rescheduling of meetings, calls, and conferences Compose business letters, emails, documents, and reports as needed Review and edit written material for accuracy of spelling, grammar, content and format. Ensure all written communications from the Superintendents office are of the highest quality Maintain and update the Schools web pages, and school social media, relative to the Superintendents office Attend team meetings and board meetings, take meeting notes, and follow up as needed Prepare the monthly School Calendar of Activities and Superintendent Newsletter. Verify and keep the information up to date within the document Maintain an effective electronic and paper filing system that ensures accurate and timely retrieval of all relevant information related to the Superintendent's Office such as charter documents, school policies and practices, laws and regulations, contracts and reports Maintains multiple internal databases that require a proficient to expert level of experience with Microsoft Office and Google Docs. Research educational topics and trends as needed to support the development of documents and projects Handles correspondence for the Superintendent Assist with events such as an open house and teacher/parent nights, professional development days, school activities, and other Superintendent-involved activities Perform other duties and assignments as requested Working knowledge of specific NYSED portals such as Grants Gateway, G5, G6, SAM.gov Working knowledge of PowerSchool Work Experience & Skills Bachelors degree and two or more years of school administrative experience preferred Bilingual, English and Spanish with verbal and written proficiency in Spanish is a MUST Must have strong organizational and communication skills, verbal and written Ability to work with parents, students, faculty, and support staff, as well as school community groups Extremely competent in computer programs such as Microsoft Office, PowerPoint, Google Docs, Zoom, and Gmail Ability to prioritize work based on the Superintendents Office needs Working knowledge of school systems: Powerschool and Pick a Patrol Ability to handle stressful situations with tact and composure Ability to handle large volumes of work and a variety of responsibilities associated with running a busy office with efficiency and accuracy Ability to multitask in a fast-paced, supportive environment that nurtures student growth Ability to occasionally lift and/or move up to 25 pounds Ability to sit at a desk for several hours a day as needed and or continue physical movements such as reaching, bending, and twisting throughout the day Schedule This is an at-will employment. The schedule is 40 hours per week for 52 weeks per year, generally 7:00 to 4:00 p.m. daily, including an hour of unpaid lunch. Schedules may vary from time to time, including occasional evening hours to attend open house, parent-teacher conferences, and board meetings. Compensation A competitive compensation package is available, including base salary and complete benefits. Applying & selection process After submitting your cover letter and resume, CSEE will review your documents. Candidates with a track record of success will be invited to an interview with the Administration team. An Equal Opportunity Employer It is the policy of Charter School of Educational Excellence to provide educational and employment opportunities without regard to race, color, religion, creed, national origin, alienage and citizen status, age, marital status, disability, prior record of arrest or conviction (except as provided by law), sexual orientation, gender (sex), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation as required by civil rights law. $60,000.00 - $70,000.00 Annually

Job Description Company Overview CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The primary role of the Scheduling Administrative Assistant is to receive incoming requests for services from clients and create a daily schedule for our field staff. Hours for this position are 8:30am to 5:00pm, Monday - Friday. Responsibilities and Duties • Be first point of contact for calls from clients, and maintain open communications regarding services, • Create and publish daily schedule for field services, • Complete report tracking and create project folders that include specifications and drawings, • HS Diploma; Associate degree in Business Administration or related is ideal, • Experience with Microsoft Excel, Outlook, Word, • Ability to work independently and make decisions in accordance with established procedures, • Must have good attention to detail, customer service, and problem-solving skills Benefits and Perks CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE). Powered by JazzHR zKhvfs9UEd

Job DescriptionAdministrative Assistant – Affordable Housing OperationsBronx, NY | $21.00–$23.00/hour | Full-Time (On-Site)Right Person. Right Seat. Right Results.About the Company EqualAccess is partnering with a mission-driven property management organization that oversees affordable housing communities across New York City. The company’s focus is on delivering high-quality service, resident support, and operational excellence. As the organization continues to expand, we are seeking an Administrative Assistant to help ensure efficient property operations and an outstanding resident experience. Position Summary The Administrative Assistant plays a key role in supporting daily office operations, assisting residents, and maintaining accurate records for property management activities. This position is ideal for a detail-oriented, organized, and professional individual who enjoys working in a community-focused environment and contributing to a positive resident experience. Key Responsibilities * Answer phones, greet visitors, and serve as the first point of contact for residents and vendors * Enter and update applications in the Mitchell-Lama automated waitlist system * Send out and track waitlist letters to maintain accurate applicant records * Process rent payments and prepare receipts as needed * Draft household composition and tenant correspondence letters * Create, update, and close maintenance work orders in property management software * Maintain organized filing systems, office supplies, and resident documentation * Scan and upload termination notices, subsidy changes, and related documents into Yardi profiles * Schedule special services (e.g., exterminations, search and seal, bedbug treatments) * Coordinate move-in interviews and maintain appointment schedules Qualifications * 1+ year of administrative or office assistant experience (property management experience preferred) * Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) * Excellent communication, customer service, and time management skills * Highly organized and detail-oriented with strong multitasking abilities * Ability to handle confidential information with professionalism and discretion * High school diploma required; coursework or certification in business administration or real estate is a plus Location: Bronx, NY Employment Type: Full-time Compensation: $21.00–$23.00/hour Why EqualAccess EqualAccess places professionals who want to make an impact—and then stays to help them grow. Every placement includes 6 months of post-hire coaching and professional development, ensuring long-term success and career advancement within the housing industry. Benefits (Offered by Employer) * Medical Insurance: Full premium paid for employee-only coverage (effective the 1st of the month following hire) * Dental & Vision Insurance: Affordable plan options * 401(k) Retirement Plan: Traditional and Roth options with employer match (up to 4%) * Life Insurance: Company-paid coverage for employees * Employee Assistance Program (EAP): Confidential support services * FinFit Financial Wellness: Resources for budgeting and planning * Paid Time Off: Starting at 120 hours per year, prorated by hire date * Paid Sick Leave: 56 hours annually * Paid Holidays: 12 per year * Volunteer Day: One paid day annually for community service * Tuition Reimbursement: Financial assistance for continued education * Annual Performance-Based Bonus

Job Description • We have an opening for a part time ADMINISTRATIVE ASSISTANT position., • Location: Morgan Stanley - 1585 Broadway, New York, NY 10036. Note: online applications accepted only., • Schedule: Part time schedule. Monday through Friday. Hours may vary, from 12:00 pm to 7:00 pm. Further details upon interview., • Requirement: Previous administrative experience required., • Pay Range: $25.00 per hour to $27.00 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1480507. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email . Become part of Restaurant Associates, the industry’s leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations! Voted Glassdoor's Employee Choice Awards- Best Places to work This is R/A ! Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: • Answer telephones and direct inquiries in a professional and client centric manner., • Maintain confidential personnel files., • Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices., • Assist with staffing, including finding staff when employees call out on short notice., • Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor., • Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable., • Enter weekly cash sales and meal counts using computer., • Perform daily bank deposit reconciliation., • Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing., • Perform monthly vendor statement reconciliation., • Prepare monthly state claim form for reimbursement., • Assist in preparation of end of month financial reports., • Attend in-service and/or safety meetings as required., • Maintain clean and safe work environment; ability to perform job safely. Both full-time and part-time positions offer the following benefits to associates: • Retirement Plan, • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Medical, • Dental, • Vision, • Life Insurance/AD, • Disability Insurance, • Commuter Benefits, • Employee Assistance Program, • The use of a medium weight cut gloves when handling or using knives, peelers, choppers, mandolins or cleaning a slicer., • The use of oven mitts, fryer gloves or steamer gloves when handling hot pans from ovens, warmers or steamtables., • The use of slip-resistant shoes and proper lifting techniques. Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Job DescriptionAdministrative Assistant – Affordable Housing OperationsBrooklyn, NY | $21.00–$23.00/hour | Full-Time (On-Site)Right Person. Right Seat. Right Results.About the Company EqualAccess is partnering with a mission-driven property management organization that oversees affordable housing communities across New York City. The company’s focus is on delivering high-quality service, resident support, and operational excellence. As the organization continues to expand, we are seeking an Administrative Assistant to help ensure efficient property operations and an outstanding resident experience. Position Summary The Administrative Assistant plays a key role in supporting daily office operations, assisting residents, and maintaining accurate records for property management activities. This position is ideal for a detail-oriented, organized, and professional individual who enjoys working in a community-focused environment and contributing to a positive resident experience. Key Responsibilities * Answer phones, greet visitors, and serve as the first point of contact for residents and vendors * Enter and update applications in the Mitchell-Lama automated waitlist system * Send out and track waitlist letters to maintain accurate applicant records * Process rent payments and prepare receipts as needed * Draft household composition and tenant correspondence letters * Create, update, and close maintenance work orders in property management software * Maintain organized filing systems, office supplies, and resident documentation * Scan and upload termination notices, subsidy changes, and related documents into Yardi profiles * Schedule special services (e.g., exterminations, search and seal, bedbug treatments) * Coordinate move-in interviews and maintain appointment schedules Qualifications * 1+ year of administrative or office assistant experience (property management experience preferred) * Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) * Excellent communication, customer service, and time management skills * Highly organized and detail-oriented with strong multitasking abilities * Ability to handle confidential information with professionalism and discretion * High school diploma required; coursework or certification in business administration or real estate is a plus Location: Brooklyn, NY (Linden Plaza) Employment Type: Full-time Compensation: $21.00–$23.00/hour Why EqualAccess EqualAccess places professionals who want to make an impact—and then stays to help them grow. Every placement includes 6 months of post-hire coaching and professional development, ensuring long-term success and career advancement within the housing industry. Benefits (Offered by Employer) * Medical Insurance: Full premium paid for employee-only coverage (effective the 1st of the month following hire) * Dental & Vision Insurance: Affordable plan options * 401(k) Retirement Plan: Traditional and Roth options with employer match (up to 4%) * Life Insurance: Company-paid coverage for employees * Employee Assistance Program (EAP): Confidential support services * FinFit Financial Wellness: Resources for budgeting and planning * Paid Time Off: Starting at 120 hours per year, prorated by hire date * Paid Sick Leave: 56 hours annually * Paid Holidays: 12 per year * Volunteer Day: One paid day annually for community service * Tuition Reimbursement: Financial assistance for continued education * Annual Performance-Based Bonus

Job Description Job Title: Administrative Support Assistant III Grade: 14 Salary: $52,753-$63,167 The Research Foundation for Mental Hygiene is seeking a qualified candidate to fill a Full-time Administrative Support Assistant III position. The Position will serve as an Assistant to the Director of the Psychiatric Institute Residents clinic, an outpatient training clinic for the psychiatry residents at Columbia University Irving Medical Center. This is a full-time position, to assist the Director (in her many duties relating to her position as director and associate Clinical Professor in Columbia's department of Psychiatry) In the safe and efficient functioning of a clinic that provides psychiatric treatment to a wide range pf adults with a variety of clinical diagnosis and treatment needs. There are 4 attendeings.24 residents ,2 geriatric fellows and 2 psychology externs in the clinic and about 3-400 patients a year. Looking for someone with a strong interpersonal, organization and time management skills. Duties and Responsibilities In addition to special projects as assigned by the director, the selected candidate will serve as an important administrative assistant to the clinic Director who oversees 3 attending psychiatrists and 28 trainees Duties and Responsibilities include: • Perform administrative/clerical tasks (examples include preparing materials for classes, interacting with technology departments, maintaining director's schedule and duties related to large amounts of sensitive clinical information), • Coordinate and prepare for all new patient evaluations conducted by residents,(notify patients of appointment dates and time and directions help manage the electronic medical record input for intakes), • Assist the clinic Director with overseeing the recruitment and screening of patients accepted for treatment in the clinic, assisting with preparing for and coordinating courses that Director teaches to residents, • Assisting with ensuring a safe handoff of patients between incoming and outgoing residents each June Assisting with orienting a new class of residents to the Clinic each July . Minimum Qualifications: • A bachelor's degree, • Administrative skills including (1) year work experience: typing, using spreadsheets, managing a, • (1) year of academic or work experience in a mental health field, psychiatry or Preferred Qualifications: • Minimum (1) year of administrative work experience, • Minimum (1) year work experience with interacting with an electronic medical record, • Minimum (1) year work experience in health care and/or mental health care setting Work Location: 1051 Riverside Drive, New York, NY 10032 To Apply: Submit an application through our website at . Please note only applications submitted through our website will be considered. The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer. The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant. Job Posted by ApplicantPro

Job DescriptionDescription: Job Title: WIC Office Assistant Department: WIC Reports to: WIC Office Supervisor FLSA: Non-Exempt Grade: 5, Union Job Purpose: To provide the critical link between the Participant and other WIC Personnel as being the first point of contact via telephone or in person. Staff will screen WIC applicants for benefits eligibility using the NYS criteria for category, residency, and income. Provide support for scheduling and program explanation. This position requires compliance with the Center’s Compliance Program, Standards of Conduct, and its written policies, procedures, and protocols (collectively, the “Written Standards”). Such compliance will be an essential element considered as part of the annual performance evaluation criteria. Failure to comply with the Written Standards (which includes failure to report any conduct or event that potentially violates legal or compliance requirements of the Written Standards) will be met by the enforcement of disciplinary action, up to and including possible termination of employment, in accordance with the Center’s Compliance Program Policy and Procedure – Addressing Instances of Non-Compliance Through Appropriate Disciplinary Actions. Major Responsibilities (essential functions): Result #1: An Exceptional Participant Centered Environment by: · Conducting one’s self in a professional, courteous, and friendly manner. · Greeting and check in participants, manage flow of people in reception area. · Providing language interpreting when needed. · Explaining WIC services, benefits, and policies to participant. Result #2: Full Compliance with Federal and State Regulations by: · Screening participants for WIC categorical, residential, and income eligibility. · Maintaining participant confidentiality and program integrity. · Documenting eligibility accurately and clearly in computer system (NYWIC). · Explaining WIC program policy and procedures in accordance with NYS regulations. · Using WIC policy guidelines in decision making situations. Result #3: The WIC Office Assistant is a strong Jordan team player by: · Respectfully accomplishing job responsibilities within a traditional office setting. · Assisting participant with completing eWIC EBT card pin set up. · Explaining how to use the eWIC card · Processing WIC participant transfer requests. · Respectfully considering the viewpoints and ideas of others. · Completing other duties as assigned. Result #4: The WIC Office Assistant contributes to improved clinical outcomes by: · Effectively using technology (computer and telephone) and office resources (NYWIC, ePaces, MEVS, Email, Relias, Teletask, Remedy Force). · Demonstrating excellent communication skills, critical thinking, adaptability, and prompt regular attendance. · Attending WIC program training and utilize online training center. · Showing basic mathematical knowledge of addition, subtraction, division, and averaging. · Executing appointment related tasks; including scheduling appointments via phone/in person, reminder calls, and missed appointments. Result #5: Maintain compliance with In-House Policy by: · Processing participant complaints to the Bureau of Special Investigations (BSI). · Answering phone calls and redirecting them when necessary. · Scanning or inputting appropriate participant documents to NYWIC. · Sending missed appointment letters. EDUCATION AND EXPERIENCE REQUIRED: High School Diploma and one year of accounting experience preferred. A combination of experience and training sufficient to indicate ability to do the work, are the minimum requirements. Computer or business school training highly desirable. LICENSES AND CERTIFICATIONS: None Required. SPECIAL SKILLS KNOWLEDGE REQUIRED: Candidate must have proficient arithmetic, writing/communication and interviewing skills. Must work well under pressure situations, be able to multi-task and be effective in handling difficult situations. Must be familiar with keyboard and typing 25 wpm. Bilingual language skills in Spanish, Arabic, Burmese, Karen, Nepali, or Somali preferred. EVALUATION: The evaluation of work performance will be ongoing, and will be carried out by WIC Program Manager and Office Supervisor. It will include evaluating the specific duties and responsibilities of this position description plus employee attitudes and general working behavior. Formal evaluations will be performed as required by the New York State Department of Health, but may be initiated at other times as needed. Anthony Jordan Health Center reserves the right to revise or change job duties, work sites, and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.