Office & Admin jobs in New York

Full-time / Part-time Remote $30+/HR (No Experience Needed) Work Anywhere · Flexible Hours REQUIREMENTS Complete 1-Hour Paid Training Own Computer or Tablet Stable Internet Connection Detail-Oriented & Self-Motivated Basic English Communication RESPONSIBILITIES Data Entry & Verification Database Maintenance Basic Technical Support Ensure Data Accuracy & Security

We are seeking a detail-oriented and organized individual to join our team as a Dental Office Admin. In this role, you will be responsible for day-to-day administrative tasks to ensure the smooth operation of the office. Key Responsibilities: • Manage patient appointments and scheduling to optimize dental team workflow., • Handle billing processes, insurance claims, and patient communications., • Maintain accurate records and ensure confidentiality in compliance with HIPAA regulations., • Assist with patient inquiries and provide support as needed. Qualifications: • Strong communication and interpersonal skills., • Proficiency with office management software and systems., • Ability to multitask and prioritize effectively in a busy environment., • Previous experience in a dental or medical administrative role is a plus. Why Join Us? Be part of a small, dedicated team in a supportive and patient-focused environment. You will have the opportunity to develop your skills and contribute to providing excellent dental care.

I am looking for a highly organized, proactive, and detail-oriented Personal Assistant to help manage my daily schedule and streamline my personal and professional life. The ideal candidate is a "self-starter" who can anticipate needs and handle a variety of tasks with discretion and efficiency. Key Responsibilities • Calendar Management: Scheduling meetings, appointments, and travel arrangements., • Communication: Managing emails, phone calls, and correspondence on my behalf., • Organization: Maintaining digital files, managing "to-do" lists, and ensuring deadlines are met., • Errands & Logistics: Handling personal shopping, dry cleaning, or coordinating home maintenance services., • Project Support: Assisting with basic research, data entry, or coordinating small events.

We’re seeking a detail-oriented Legal Secretary to support our law firm’s daily operations. The ideal candidate will provide administrative and clerical assistance to attorneys while ensuring smooth and efficient office workflows. Responsibilities: Prepare, format, and file legal documents and correspondence Manage attorneys’ calendars, appointments, and deadlines Handle client communications and phone calls professionally Organize and maintain legal files and records Assist with court filings and document submissions Perform general administrative and office duties Requirements: Proven experience as a legal secretary or similar role preferred Strong organizational and multitasking skills Familiarity with legal terminology and procedures is a plus Proficiency in Microsoft Office and office systems Excellent communication and attention to detail Job Type: Full-time, Part-time Work Setup: On-site, Remote, or Hybrid

We are a well-established and esteemed doctor's office dedicated to providing exceptional healthcare services to our patients. Our team is comprised of passionate professionals committed to delivering top-notch medical care in a friendly and supportive environment. We are currently seeking a Front Desk Receptionist to join our team and play a pivotal role in ensuring smooth operations and exceptional patient experiences. Job Description: As our Front Desk Receptionist, you will be the face of our practice, responsible for providing outstanding customer service and administrative support to patients, visitors, and staff. Your primary responsibilities will include: • Greeting patients and visitors with a warm and welcoming demeanor., • Answering phone calls, scheduling appointments, and managing the appointment calendar., • Verifying patient information and insurance coverage., • Collecting patient co-payments and processing payments., • Managing patient medical records and ensuring confidentiality., • Assisting patients with inquiries and providing information about our services., • Coordinating with medical staff to ensure efficient patient flow., • Performing general administrative tasks such as filing, faxing, and data entry., • Maintaining cleanliness and organization at the front desk area. Requirements: We are looking for candidates who possess the following qualifications: • Previous experience in a medical office or similar healthcare setting is preferred., • Excellent communication and interpersonal skills., • Strong organizational and multitasking abilities., • Proficiency in using computer systems and basic office software., • Ability to maintain composure in fast-paced and high-pressure situations., • Attention to detail and a commitment to accuracy., • Knowledge of medical terminology and insurance procedures is a plus., • A positive attitude and a passion for providing exceptional customer service. Join our team and become an integral part of our mission to enhance the health and well-being of our community!

Front Desk / Receptionist (Hospitality) We are looking for a friendly, highly communicative, and responsible Front Desk Receptionist to join our hospitality team in New York. This role is perfect for someone who genuinely enjoys talking to people, knows how to stay organized, and can handle multiple tasks with a calm and positive attitude. Responsibilities: • Welcoming guests and providing a warm, professional first impression, • Check-in and check-out procedures, • Communicating with guests in person, by phone, and via email, • Working with reservations and guest data, • Maintaining daily reports and basic documentation, • Using Excel for tracking, reporting, and internal records, • Coordinating with housekeeping and management, • Handling guest requests and resolving minor issues professionally Requirements: • Excellent communication skills and friendly personality, • Strong customer service mindset, • Excel knowledge is mandatory, • Punctuality and reliability, • Ability to multitask and stay organized, • Comfortable working in a fast-paced environment, • English required (additional languages are a must) 📍 Location: 125 Bowery 🕒 Schedule: Shift-based (7AM-3PM; 3PM-11PM) (Mn-Th; Th-Sun) If you enjoy meeting new people, staying organized, and being the face of a hospitality brand — we’d love to hear from you.

The Tequila Syndicate (TS) is a nomadic luxury enterprise. We work with elite individuals and high-level ventures across multiple industries e.g., Real Estate, Art, Fashion, Finance. We are looking for an energetic, ultra-organized Executive Assistant to support our operations. This is a remote position with flexible scheduling. We are open to both Part-Time and Full-Time candidates. Location Requirement: You must be based in the Tri-State area (NY/NJ/CT) and able to travel as needed. The Role You will handle the logistics that keep the enterprise moving. We need someone who can manage multiple tasks simultaneously without losing focus. • Management: Full ownership of calendars, booking meetings, and travel logistics., • Execution: Proactive follow-ups and ensuring all action items are completed., • Adaptability: The ability to think on your feet and solve problems in real-time., • Support: Providing high-level administrative assistance during nomadic operations., • Who You Are, • Your personality and "vibe" are just as important as your organizational skills., • Personality: You have a phenomenal presence and can engage naturally with high-net-worth individuals., • Organized: You are detail-oriented and never let a deadline slip., • The "Plus" Factor: Experience in the luxury sector or a strong sense of fashion/aesthetic is a major advantage., • Mobile: You are energetic and fully capable of domestic and international travel., • Why Join Us?, • We are a unique company with an unconventional path. While we are keeping the base pay grounded, the incentive and bonus structure is massive., • Growth: This role offers massive room for advancement within the syndicate., • Flexibility: We focus on results, offering a schedule that works for both parties., • Access: Rare exposure to elite circles and luxury industry cross-pollination., • To Apply: Please send your resume and a brief note describing why you are a fit for the TS vibe.

Be part of a winning team! Jackson Heights Orthodontics is looking for a person willing to be the best part of our patient's day by creating an amazing first impression and daily experience for all patients. Responsibilities include but not limited to the following: Answering the phone Welcome our patients with warmth and enthusiasm Check patients in and out during the course of the day Optimizing provider schedules and patient satisfaction with efficient scheduling Verify paperwork/online submissions and manage emails Create and maintain a comfortable reception environment Responsible to make sure all patients have future appointments Comforting patients by anticipating anxieties and effectively answering questions Update patient information and financial accounts Verifying financial records and collecting patient charges Maintaining office inventory and equipment by anticipating supply needs and expediting supply orders Verify insurances such as Medicaid and PPO Calculate co-pays Customer service experience and/or prior front office experience preferred. Full time with benefits, attractive salary/pension and vacation package. Please submit cover letter and resume telling us why you would be the perfect candidate for this position. Job Type: 40 hours/week Job Type: Full-time Pay: $17.00 - $19.00 per hour Benefits: 401(k Health insurance Paid time off Healthcare setting: Orthodontic office Schedule: Day shift () 1 hour unpaid lunch Monday to Friday 1 Saturday a month Weekend availability Experience: Front desk: 1 year (Required) Office experience: 1 year (Required) Customer service: 1 year (Required) Medical terminology: 1 year (Preferred) Job Type: Full-time Pay: $17.00 - $19.00 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Ability to Commute: Jackson Heights, NY 11372 (Required) Ability to Relocate: Jackson Heights, NY 11372: Relocate before starting work (Required) Work Location: In person

Join our team as a front office reception/administration clerk in our accounting office. You will be the first point of contact for clients and visitors, managing incoming calls, handling correspondence, and supporting general office administration. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively. Experience in a similar role is preferred, but not essential. We value a positive attitude and a willingness to learn.

We are seeking a highly organized, proactive Administrative Assistant to provide comprehensive support across both professional and personal tasks. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and takes pride in keeping operations running smoothly, this is on-site 5 days a week in their Patchogue and Calverton office locations. Key Responsibilities: • Prepare and process payroll, track hours, and maintain accurate records, • Manage complex calendars, appointments, and scheduling across multiple priorities, • Coordinate and prepare for meetings, including agendas, materials, and follow-ups, • Handle administrative tasks such as filing, document preparation, and correspondence, • Run personal and professional errands as needed (e.g., scheduling services, coordinating deliveries, reservations), • Act as a gatekeeper—prioritizing requests, managing communications, and maintaining discretion, • Proven experience as an Administrative Assistant, or similar role, • Strong organizational and time-management skills with the ability to multitask, • Experience with payroll preparation is preferred but not required, • Excellent written and verbal communication skills, • High level of discretion, reliability, and professionalism, • Proficiency with Google Workspace and/or Microsoft Office, • A trusted, impactful role with variety and autonomy, • Competitive compensation based on experience, • Supportive, respectful working environment

Core Responsibilities • Accurately input customer and policy information into company systems, • Maintain organized digital records and ensure all data is up to date, • Review entries for errors and make necessary corrections promptly, • Assist with document preparation, uploading, and internal data tracking, • Communicate with team members to confirm information when needed, • Follow company data security and privacy standards at all times Qualifications • Previous data entry or administrative experience preferred, • Fast and accurate typing skills with strong attention to detail, • Familiarity with spreadsheets, CRM tools, and data management platforms, • Ability to stay organized and meet deadlines consistently, • Strong communication skills and willingness to collaborate when needed, • Self-motivated and comfortable working in a remote environment Benefits • Fully remote position — work from anywhere, • Flexible schedule options, • Growth and career development support, • Supportive, collaborative remote work environment, • Opportunity to work with a mission-driven organization, • Paid training and performance-based advancement opportunities Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every qualification. PromiseAlliance is dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role, but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

As a Personal Assistant at Timeless Tale Events, you will provide comprehensive administrative support to ensure the smooth operation of daily tasks. Your responsibilities will include managing schedules, coordinating meetings, and handling correspondence. You will also assist with event planning and organization, ensuring all details are meticulously attended to. Key Responsibilities: • Organize and maintain executive schedules, including appointments, meetings, and travel arrangements., • Prepare and edit documents, reports, and presentations., • Serve as the primary point of contact for internal and external communications., • Assist in planning and executing events, ensuring all logistical aspects are managed., • Perform general office duties, such as ordering supplies and maintaining records. Requirements: • Excellent organizational and multitasking skills., • Strong written and verbal communication abilities., • Proficiency in office software, including word processors and spreadsheets., • Ability to work independently and prioritize tasks effectively., • Previous experience in a similar role is preferred but not mandatory. Experience using the following Systems a plus: • Google workspace, • Click up, • Zoom, • linkmy.wedding, • Wix, • Connect Team, • GroupMe Join our small but dynamic team and contribute to creating memorable events at Timeless Tale Events.

Location: Plainview, NY 11803 Job Type: Full-Time Working Hours: Monday to Friday, 8:00 AM – 5:00 PM (Saturday availability is a plus) Job Description: We are looking for a reliable and friendly Front Desk / Office Assistant to join our team in Plainview, NY. This position is responsible for daily front desk operations and basic office support. Responsibilities: • Answer and direct incoming phone calls, • Greet customers and visitors, • Prepare and send quotations to customers, • Follow up with customers as needed, • Perform basic office and administrative tasks, • Support sales and office team with daily work

Well established General Contractor with an office located in Staten Island is looking for experienced office help for an administrative position. The candidate has to be fluent in English, have strong organizing and communication skills, be detail oriented, able to multitask, and be able to work independently. Experienced in construction office work is necessary. Need to be proficient in Excel, Word and Adobe Acrobat. Has to be able to follow directions and take notes. Work full time Monday-Friday in the office, no remote work.

We are seeking a proactive and organized Virtual Administrative Assistant to support our team remotely. In this role, you will be responsible for: • Managing emails and calendars to ensure efficient communication and scheduling., • Organizing files and documents for easy access and retrieval., • Scheduling meetings and coordinating with team members and clients., • Preparing reports and assisting with daily administrative tasks. The ideal candidate should have excellent communication skills, be detail-oriented, and able to handle multiple tasks simultaneously. This position offers flexibility to work from home while contributing to the smooth operation of our administrative functions.

That knows how to speak English Spanish comes on time in a nail salon in Brooklyn

Dental Office Manager – Pediatric Dentistry (Full-Time) 📍 Cedarhurst, NY We are a new pediatric dental practice in Cedarhurst NY seeking an experienced Dental Office Manager to lead front office operations and help establish strong systems as the practice grows. This role is ideal for a confident, organized leader with deep knowledge of dental insurance, billing, and team management. Responsibilities: • Oversee daily dental office operations and front desk management, • Set up and manage insurance portals, fee schedules, and billing systems, • Handle Medicaid dental and PPO insurance workflows, claims, and follow-ups, • Manage patient scheduling, collections, and financial coordination, • Lead, train, and support administrative staff, • Ensure excellent patient communication and customer service, • Collaborate with the doctor to build efficient, scalable office systems Qualifications: • Prior experience as a Dental Office Manager or Dental Front Office Manager, • Strong working knowledge of Medicaid dental and PPO insurance plans, • Technology-savvy and comfortable implementing office systems, • Experience with Open Dental preferred, • Fluent in English and Spanish, • Excellent leadership, organizational, and communication skills, • Strong attention to detail and ability to multitask in a fast-paced environment Compensation: • Very competitive compensation, based on experience (Discussed on interview), • Significant growth and advancement potential as the practice expands

We’re a growing service company in Great Neck, looking for a reliable male or female office assistant. Hours: Monday–Friday, 9:00 AM – 3:00 PM Location: In-office only Responsibilities: • Speaking with customers and scheduling appointments, • Communicating with field technicians/workers, • Answering phone calls and emails, • Posting on Instagram, Facebook & TikTok, • Processing customer payments over the phone

I am looking for a personal assistant that can be on site in person In Garrison, New York five days a week. This position wouldn’t tail answering emails answering phone calls being at my side during business hours attending movie premieres and virtual interviews with movie stars attending to the law, practice and foundations. It would be very good to have someone who is social media and Internet savvy

We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will be responsible for supporting daily office operations, maintaining files and records, and assisting with various administrative tasks. If you are interested, you may send your resume Key responsibilities include: • Handling incoming and outgoing correspondence, • Managing schedules and appointments, • Assisting with data entry and documentation, • Coordinating meetings and events, • Providing administrative support to team members, • Spanish Speaker If you are interested, you may send your resume

I need someone to help me sign up to matchmaking agencies in NYC and rest of USA. And help with other basic admin things.

This is an Army position job it is called Unit Supply Specialist 92Y or Automated Logistic 92 A. You must enlist and join the Army either as Reserve or Active. Here are the benefit that come with it. Basics Conditions: -17 - 42 years old -Minimum High School Diploma -Green Card Holder or been Us Citizen Benefits that comes with the enlistment: -Steady pay check -30 days pay vacation -Life Insurance -Medical Insurance : Dental, Vision, hearing -Housing Allowance -Fast promotion -Education Benefit There are other 150+ jobs available.

We are seeking a friendly and organized Medical Receptionist to be the first point of contact for our healthcare facility. Responsibilities include greeting patients, scheduling appointments, answering phone calls, verifying insurance information, and maintaining accurate patient records. The ideal candidate has excellent communication skills, strong attention to details, and the ability to multitask in a fast-paced medical environment. requirement: must be fluent in Mandarin and English

PHYSICAL THERAPY FRONT DESK AND MANAGER

Responsibilities Collection of $- quick books Entering orders Calendar scheduling Coi's for insurance Ordering samples and supples Answering e mails and phone

We are seeking a creative and friendly personal assistant well versed in social media. The ideal candidate should be sharp, proactive, and able to manage various administrative tasks efficiently. Your role will involve supporting daily operations and assisting in creative projects as needed. You should possess excellent communication skills and the ability to adapt to different situations seamlessly. Join our team and contribute to a dynamic and innovative environment.

Office Assistant / Scheduler – Service Company We are a growing service company looking for a male or female Office Assistant to join our team in Great Neck. Hours: 🕘 Monday–Friday, 9:00 AM – 3:00 PM Responsibilities include: • Scheduling appointments & setting up service calls, • Answering phones and emails, • Managing Outlook email & calendar, • Social media assistance (posting, messages, basic follow-ups), • Light personal assistant tasks, • General office support Requirements: • Experience with Outlook email & scheduling, • Strong communication and organization skills, • Comfortable on the phone, • Reliable and detail-oriented, • Social media experience is a plus Location: 📍 In-office position – Great Neck, NY

Location: On-site (Office in Brooklyn) Schedule: 9am-6pm Languages: Fluent English & Russian (Required) Responsibilities Handle office documentation and internal records Process payments for offices, services, and accounts Maintain tracking systems and administrative logs Open and close the office daily Answer incoming and outgoing calls and emails Provide staff support and coordinate daily operations Manage employee calendars and schedules Prepare and update work schedules Coordinate staff movements and logistics Purchase office and operational supplies Personal assistance to management Follow up and call back incoming requests and inquiries Requirements Fluent English and Russian (spoken & written) — mandatory Previous experience as an Office Administrator, Office Manager, or Administrative Assistant Strong organizational and multitasking skills Proficiency with Google Workspace / Microsoft Office High attention to detail and responsibility We Offer Stable full-time position Competitive compensation (based on experience) Growth opportunities Fast-paced and professional work environment

Our Dance Studio is seeking a friendly, enthusiastic, and organized Front Desk Receptionist to be the first point of contact for our students and guests. Responsibilities: • Greet students and visitors with a warm, professional attitude, • Answer phone calls, texts, and emails, • Assist with scheduling lessons and classes, • Process payments and registrations, • Communicate studio events, promotions, and updates, • Maintain a clean and welcoming front desk area, • Support instructors and studio staff as needed Qualifications: • Positive, outgoing personality, • Excellent communication and customer service skills, • Strong organizational and multitasking abilities, • Good computer skills, • Previous receptionist or customer service experience preferred, • Interest in dance or performing arts is a plus (no dance experience required) Schedule: Full-time Monday through Friday 1pm to 9pm How to Apply: Please email your resume or apply in person at our studio location.

We are seeking a highly organized and proactive Executive Assistant to join our team. In this role, you will be responsible for providing comprehensive administrative support to our executives. Key responsibilities include: • Managing calendars and scheduling appointments, • Coordinating meetings and preparing necessary materials, • Handling correspondence and communications on behalf of executives, • Assisting with travel arrangements and itineraries, • Conducting research and preparing reports as required The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. Previous experience in a similar role is preferred.

Administrative Assistant

Join our team as a front desk receptionist at our esteemed med spa, where you'll be the first point of contact for our clients. Responsibilities include welcoming guests, managing appointments, and ensuring a smooth and pleasant experience for all visitors. • Greet and welcome clients as they arrive, • Answer phone calls and respond to inquiries, • Schedule and confirm appointments, • Maintain a tidy and organized reception area, • Assist in administrative tasks as needed • Excellent communication and interpersonal skills, • Professional appearance and demeanor, • Ability to multitask and manage time effectively, • Previous experience in a similar role is a plus Join us in delivering exceptional service and contributing to a relaxing and rejuvenating environment for our clients.

Job Title: Financial recruiter Location: United States & Canada Employment Type: Full-Time / Part-Time Opportunities Available About Us We are a billion-dollar financial organization dedicated to developing high-performing professionals within the financial industry. Our mission is to empower the average American family to achieve their financial goals and dreams across the United States and Canada. We focus on delivering education, guidance, and proven financial strategies that create long-term stability and generational wealth for the families we serve. Position Overview As a Financial Services Professional, you will play a key role in helping clients understand and implement personalized financial solutions. You will receive comprehensive training, mentorship, and support to excel in your role—even if you are new to the industry. We are looking for motivated individuals who are passionate about helping others and driven to grow both personally and professionally. Key Responsibilities Educate clients on financial concepts, products, and strategies Assist families with customized plans for insurance, retirement, debt solutions, and wealth-building Build and maintain long-term client relationships Participate in ongoing training and leadership development programs Collaborate with a high-performing team to meet individual and organizational goals Maintain compliance with industry and company standards Qualifications No prior financial experience required — full training provided Strong communication and interpersonal skills Self-motivated with a desire for personal and professional growth Ability to work independently and as part of a team Must pass applicable licensing requirements (training provided) What We Offer Competitive compensation structure with performance-based incentives Flexible hours and the ability to work remotely or in-office (varies by region) Comprehensive industry training, mentorship, and leadership development Opportunities for advancement and entrepreneurial growth A mission-driven culture focused on impact, integrity, and long-term success Why Join Us? You’re not just taking a job — you’re building a career that empowers families, strengthens communities, and creates financial freedom for yourself and others. With us, you’ll grow into a high-performance leader while making a real difference

Axiom Associates, Inc. is a construction firm specializing in commercial construction and automotive dealership projects across the Northeast US and Florida. Our office is conveniently located in Bay Shore, Long Island. We are seeking a highly organized and detail-oriented In-House Expeditor to manage all aspects of permit acquisition, construction plan documentation, and violation resolution for Long Island and the Tri-State area. Applicants with experience with the NYC Department of Buildings are preferred. We offer a great working environment and a diverse project portfolio. Key Responsibilities: · Handle all permit applications, renewals, and amendments with local municipalities and agencies · Submit, receive, and distribute architectural, engineering, and construction plans for filing and approval with local municipalities and agencies · Track and resolve building code violations and coordinate correction filings · Manage and maintain logs of all project filings, approvals, and inspections · Coordinate project signoffs and ensure all final documentation is obtained · Communicate with internal project managers and external agencies to monitor permitting timelines · Maintain an up-to-date database of permits, plans, violations, and sign-off statuses · Attend necessary in-person filings or agency meetings as needed · Provide regular updates to the construction team on the status of approvals and documentation

Job Title: Medical Receptionist – Audiology Office (Phones & Data Entry) Location: Brooklyn / Queens / Manhattan – Audiology practice About Us Busy, growing audiology practice looking for a friendly, reliable receptionist to be the first point of contact for our patients. We provide hearing evaluations, hearing aids, and related services in a professional but down-to-earth environment. Key Responsibilities Phone & Patient Communication • Answer high volume of incoming calls in a professional, warm manner, • Schedule, confirm, and reschedule patient appointments, • Check voicemails and return calls promptly, • Provide basic information about services, locations, and hours, • Transfer calls to the appropriate provider/office when needed Front Desk & Admin • Greet patients and check them in/out, • Verify and update patient demographics and insurance information, • Collect copays and outstanding balances when applicable, • Maintain a neat, organized, welcoming front desk area Data Entry • Enter patient information into EMR/practice management system accurately, • Scan and upload documents (ID, insurance cards, referrals, audiograms, etc.), • Update notes and appointment statuses in the system in real time General Support • Communicate with audiologists and support staff regarding schedule changes or urgent issues, • Help with basic office tasks: filing, faxing, printing, emailing documents, • Follow office protocols for HIPAA and patient privacy, • Requirements, • Experience:, • Prior medical office or front desk experience strongly preferred, • Experience in audiology, ENT, or other specialty is a plus but not required, • Skills:, • Excellent phone etiquette and clear, friendly communication, • Strong typing and data entry skills with attention to detail, • Comfortable working with computers, email, and multi-line phone systems, • Able to multitask and stay calm when phones are busy, • Personality:, • Patient, kind, and professional with all patients, • Team player who is reliable and punctual, • Willing to learn audiology-specific terminology and office workflows, • Language:, • English required, • Bilingual (English/Spanish or English/Russian/other) is a big plus, • Schedule & Compensation, • Schedule: Full-time (e.g., Monday–Friday, 9am–5pm), • Some flexibility for evenings or Saturdays is a plus, • Compensation: Competitive hourly rate based on experience, plus potential performance bonuses, • Benefits may include paid time off and holidays (can adjust based on what you offer)

📢 Hiring: Front Desk Receptionist – Physical Therapy Clinic (Hicksville, NY) Our family-owned Physical Therapy Clinic in Hicksville, NY is looking for an experienced Front Desk Receptionist to join our friendly team. Full-time | Mon–Fri | 10:00 AM – 6:00 PM 🚉 Walking distance from the LIRR train station Core Responsibilities: Scheduling patient appointments Managing follow-ups and reminders Checking patients in and out Handling phone calls and patient inquiries Accurate data entry in WebPT Verifying insurance (if required) Supporting daily office workflow and organization What We’re Looking For: Honest, dedicated, and sincere work ethic Focused and reliable Team player with a family-minded attitude Willing to help with other office duties when needed Competitive perks offered. Further details will be discussed during the interview.

Job Title: Virtual Assistant (Remote) Company: Jafar Contracting Inc. Location: Remote (Work from Home) Job Type: Part-Time or Full-Time Salary: 22–27/hour (based on experience) Description: We’re looking for a reliable and detail-oriented Virtual Assistant to support our team with scheduling, emails, and light admin tasks. You must be organized, responsive, and comfortable working remotely. Requirements: • Strong communication skills, • Able to manage tasks independently, • Basic knowledge of Google Workspace or Microsoft Office, • Prior admin experience is a plus Start Date: Immediate

Hi I'm looking for a young energetic female secretary

I’m looking to hire a person for part time job position 3 days a week to work as a medical assistant for eye doctor. Weekends are a must. No experience is necessary we will train the right candidate. The office has 75% that speak Russian. Potential candidates must speak English and Russian. Job Type: Full-time Pay: $16.00 - $17.00 per hour Benefits: On-the-job training Work Location: In person

email client relations manage data bases Job Costing permitting filing and more

POSITION SUMMARY: We are seeking for a reliable, highly organized Personal Assistant to provide day-to-day administrative and personal support to company executives. The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities while maintaining confidentiality at all times. KEY RESPONSIBILITIES: • Manage daily schedules, appointments, and calendar coordination., • Organize meetings, take minutes, and prepare necessary documents., • Handle phone calls, emails, and written correspondence professionally., • Arrange travel bookings, accommodations, and itineraries., • Assist with personal errands and tasks as needed., • Maintain and organize files, records, and important documents., • Coordinate with internal teams and external partners when required., • Prepare reports, presentations, and simple spreadsheets., • Monitor tasks, deadlines, and follow-ups to ensure smooth daily operations., • Uphold confidentiality and discretion at all times. QUALIFICATIONS: • Proven experience as a Personal Assistant, Executive Assistant, or similar role., • Strong organizational and time-management skills., • Excellent communication skills (verbal and written)., • Proficient in MS Office or Google Workspace., • Able to multitask, prioritize, and work independently., • Professional, trustworthy, and discreet., • Ability to work with flexibility and adapt to changing needs., • High school diploma required; college degree preferred.

We are seeking a detail-oriented virtual assistant to help manage and organize various digital tasks. Responsibilities include managing email communication, maintaining Google Drive, supporting acting platforms, handling casting submissions, and assisting with creative projects. You will also perform general digital administrative duties to ensure smooth operations. Account set ups etc

Join our team at DYN Crown Dental Laboratory! We are a small, dedicated team passionate about dental craftsmanship and innovation. This is an opportunity to work in a collaborative environment where attention to detail and quality are paramount. Responsibilities: • Answer the phone and log in cases., • Check email, and pack and unpack cases., • Run social media accounts., • Collaborate with dentists and other dental professionals to ensure the highest quality of costumer service., • Maintain a clean and organized workspace while adhering to all safety guidelines., • Continuously seek to improve skills and techniques through ongoing training and development. Requirements: • Experience in dental laboratory work is preferred but not required., • Strong manual dexterity and attention to detail., • Ability to work well in a team and communicate effectively with colleagues., • A commitment to producing high-quality work., • Speak Russian English What We Offer: • A supportive and friendly work environment., • Opportunities for professional growth and development., • Competitive compensation based on experience and skills.

📌 Job Title: Entry-Level Receptionist / Secretary / Admin / Personal Assistant 📍 Location: Manhattan, Plaza District 🕒 Employment Type: Full-Time (On-site) 💼 Department: Administrative Support Position Overview: We are seeking to hire an entry-level staff for our new office location. This is a great opportunity for a motivated individual looking to grow with an excellent opportunity. You will serve as the first point of contact for visitors and clients while supporting day-to-day office operations and administrative tasks. Key Responsibilities: Manage calendars for meetings, travel, and personal commitments. Make travel arrangements for in-office professionals and special visitors. Sit in on meetings to take accurate minutes and distribute them as needed. Create memos, reports, and agendas in collaboration with office staff. Negotiate with suppliers and vendors to obtain quotes, order supplies, and maintain inventory levels. Prepare financial documents, including statements, invoices, letters, and reports. Disseminate important information, such as memos and updates, to relevant colleagues. Coordinate with upper-level staff at our other office locations in the U.S. and abroad. Welcome and direct visitors, manage incoming calls, and ensure a professional front-desk presence. Some nights and weekends required due to nature of international business and/or travel Qualifications: High school diploma or equivalent required; associate's or bachelor’s degree is a plus. Strong organizational and multitasking skills. Excellent written and verbal communication. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Strong attention to detail and ability to handle confidential information. Professional appearance and customer-focused attitude. Previous office or administrative experience is preferred but not required. What We Offer: Competitive entry-level pay with plenty of room for growth Supportive environment with training and personal mentorship Opportunities for growth and advancement

We are seeking an Administration And Accounting Support Staff to become an integral part of our team! You will compile data, compute charges, and prepare invoices. Responsibilities: • Office administrative tasks such as scanning and phone conversation with clients/vendors, • Payroll processing, payment preparation, and simple accounting entries, • Support to professional staffs (project management support tasks), • Previous experience in administrative roles, • Experience in data entry using Excel, • Cautious attitude toward accuracy of data, • Knowledge of standard accounting procedures, • Ability to prioritize and multitask

JOB DESCRIPTION – Spanish-Speaking Receptionist Alinea Medical Spa – Acne Scar & Laser Skin Care NYC** Position: Bilingual Receptionist (Spanish/English) Company: Alinea Medical Spa – NYC Employment Type: Full-Time Job Summary: Alinea Medical Spa is seeking a bilingual (Spanish-speaking) Receptionist to be the first point of contact for clients. The ideal candidate is professional, articulate, and experienced in delivering high-quality front desk service. Key Responsibilities: Greet clients warmly and manage check-in/check-out procedures Answer phone calls and respond to inquiries in English and Spanish Schedule appointments and manage booking system Handle payments, invoices, and receipts Communicate pre-treatment information and policies Maintain lobby cleanliness and front desk organization Assist with administrative tasks and patient coordination Qualifications: Bilingual in Spanish and English (required) Prior experience in medical spa, clinic, or luxury service setting preferred Strong communication and customer service skills Proficiency in scheduling software and office tools Professional appearance and demeanor Ability to multitask in a fast-paced environment

Scan files and organise paper work, and help out with other daily tasks.

We require a candidate with proficient data entry skills in Adobe Acrobat, to assist in editing a book. This task needs to be completed today, with an estimated duration of 6-7 hours. The work location is near Columbia University.