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Job Description Need medical assistan/front desk, will train. Employee friendly

Job Description Spanish Required We are a busy, patient-centered Gastroenterology practice looking for a full-time Medical Secretary / Medical Assistant to join our warm and supportive team. We are seeking someone who is friendly, reliable, proactive, and enjoys helping patients feel comfortable and cared for from the moment they arrive. If you are organized, compassionate, and able to keep a busy medical office running smoothly, we would love to meet you. Responsibilities Front Desk & Administrative • Greet patients, check them in, and create a welcoming experience, • Manage incoming phone calls and schedule office visits & procedures, • Enter and update information in the Electronic Medical Record (EMR), • Review GI procedure prep instructions with patients, • Verify insurance eligibility and assist with basic authorizations, • Room patients and take vitals when needed, • Provide instructions and information to patients, • Translate for Spanish-speaking patients Requirements • Spanish speaker, • Strong interpersonal and communication skills, • Professional, honest, on time, and team-oriented, • Ability to multitask and stay organized in a fast-paced setting, • Comfortable with computers and learning EMR systems, • Experience in a medical office preferred (front desk or MA), • Full-time availability only (no part-time) Schedule • Monday – Thursday: 8:30 AM – 5:00 PM Why You’ll Enjoy Working Here • Supportive, family-like environment, • Small private practice — not corporate medicine, • Opportunity to grow both administrative and clinical skills, • Direct, meaningful patient interaction, • A team that values communication, reliability, and kindness

Job Description Receptionist Job Description JOB TITLE: Receptionist REPORTS TO: Practice Manager FLSA CLASSIFICATION: Non-Exempt Hourly STATUS: Full-time or Part-time SUMMARY OF JOB PURPOSE AND FUNCTION The purpose of this position inherently involves providing excellent customer care to our hospital clients. The receptionist represents the mission and values to all customers and is typically the first and last person a client encounters when entering our hospital. The receptionist is responsible, like all team members, for fostering cohesion and motivation within the practice. ESSENTIAL RESPONSIBILITIES AND TASKS Communicate with veterinarian, veterinary technicians and all other associates to maintain the flow of patients. Provide professional, efficient and exceptional service at all times. Educate clients on wellness plans, preventive care, pet health needs, hospital services and other issues. Obtain relevant information and history from clients and maintain proper and complete medical charts. Assume primary responsibility for answering the practice phone and routing calls appropriately. Maintain hospital appointment calendar including scheduling appointments from callers or visitors and reviewing on-line bookings as well as confirming appointments. Greet all visitors to the practice; greet clients and patients by name as they arrive for appointments and notify technical staff when they arrive. Monitor wait times and make accommodation as necessary during peak/busy times, or when medical staff is dealing with an emergency situation. Ensure that the waiting area is consistently cleaned. Train others in receptionist duties as needed. Possess basic understanding of practice workflow and roles in order to provide backup support to technical staff when rooms need to be loaded or patients need to be discharged and primary staff members are otherwise occupied. Other job duties as assigned. CAPABILITIES AND EXPERIENCE (CAN DO) • Ensure medical quality - Adheres to medical standards of care established by the veterinarian(s) and industry establishments including the AVMA, AAHA & AAFP. Advocacy for the health & safety of patients is the priority. Escalate concerns with urgency. Take ownership of actions and related feedback., • Ability to multi-task - Manages multiple tasks at one time; quickly and accurately shifts attention among multiple tasks under distracting conditions without loss of accuracy or appearance of frustration., • Communication skills - Reads, writes andneeds speaks fluent English. Demonstrates exceptionally strong written and verbal communication skills., • Organizational ability – Demonstrates a systematic approach in carrying out assignments. Is very orderly and excels at cutting through confusion and turning chaos into order., • Problem solving skills - Demonstrates a strong ability to identify, analyze and solve problems. Translates problems into practical solutions., • Client service skills - Consistently ensures the team provides the client with attentive, courteous and informative service. Gains and shows personal satisfaction from delivering great service., • Intellectual ability - Accurately and consistently follows instructions delivered in an oral, written or diagram format. Can provide directions., • Mathematical ability - Ability to add, subtract, multiply and divide, and to compute rate, ratio and percent; ability to convert units of measurement., • Initiative – shows willingness and aptitude to take appropriate steps in finding solutions to problems; presents options and ideas to enhance current processes or procedures. Takes on additional responsibility when both big and small tasks need to be done., • Integrity – Firmly adheres to the values and ethics of Roots Veterinary Hospital. Exhibits honesty, discretion, and sound judgment., • Cooperativeness – Willing to work with others, collaborating and compromising where necessary; promptly share relevant information with others., • Flexibility – Is open to changing situations and opportunities and is willing to perform all tasks assigned., • Independence – Able and willing to perform tasks and duties without supervision as appropriate. Ability to work at a computer for long periods of time. Ability to be confident around pets (i.e., dogs, cats, birds, reptiles, etc.). The noise level in the work environment may be moderately high. Requires sufficient ambulatory skills in order to perform duties while at hospital, for example the ability to stand, walk, stoop, kneel, crouch, and climb as well as manipulate (lift, carry, move) up to 50 pounds. Associate is routinely exposed to a variety of pets that may bite or scratch, and on occasion, exposed to anesthesia, radiation, biological hazards and medication/controlled substances. EXPERIENCE, EDUCATION AND/OR TRAINING High School Diploma or equivalent preferred. Must be able to perform all duties and responsibilities as outlined above. Must be at least 18 years old to perform duties involving radiography (x-ray) and exposure to radioactive substances. Previous experience preferred with a strong focus on customer service. Powered by JazzHR 76Qciao6m9

Job DescriptionCompany Description At Inwood Animal Clinic, we specialize in quality veterinary care for pets of all ages. We are available to address any potential issues, so our patients will enjoy a lifetime of great health. Our goal is to deliver top-quality care for every animal that walks through our doors. We've been serving New York City since 2008. We're conveniently located on Broadway between Academy Street and 204th Street To learn more about us, click here: Inwood Animal Clinic Job Type: Part-Time with the possibility of Full-Time in the future Job Description Job duties include, but are not limited to: Greeting clients and patients, answer questions and triage client concerns, answer calls or emails and direct to the appropriate party for resolution, schedule appointments to maximize efficiency and daily flow, maintain the visual appeal or the hospital reception area, check in and check out clients and process payments. Our receptionists offer friendly emotional support in a compassionate and discreet manner during times of need to our clients and must be comfortable with various medical outcomes. Whether you’re looking to just be a master of your role or trying to grow into that next career move, you’ll have opportunities through a variety of virtual and hands on, interactive training and continuing development. Qualifications We’re looking for: • Experienced Receptionist with a minimum of 1-year veterinary experience preferred, • Fluent in Spanish and English preferred, • Compassionate, Calm, Team Player, Multi-Tasker and Strong Communicator, • Highly organized and possess computer skills, • Self-starter with the desire to continue to advance your knowledge and skillset. Additional Information Pay range: $17–$22 per hour, depending on experience Job Type: Part-Time & for Full-Time We offer our staff: • Comprehensive Benefits (health, dental, vision, liability, 401k & 401K matching program, life & supplemental insurance, HSA, & FSA), • Employee Assistance Program, • Paid Vacation and Sick Time for ALL Employees, • Paid Bereavement Program, • Paid Parental Leave Program, • Competitive Compensation, • Continuing Education Allowance (applies to licensed/registered/certified roles), • Tuition Assistance Program, • Access to a CVA/CVT/CVPM Partnership through Penn Foster, • Career Development Opportunities, • Referral Bonus Program for most positions!, • Additional Benefits May Also Be Available (i.e. Personal Pet Discounts, Holiday Pay, Uniform Allowance, Bonuses etc) For additional details including our full equal opportunity statement, texting/outreach communication authorization, physical requirements of the job and more, please visit .

Job Description • SPANISH IS A MUST, • must be able to perform EKG, spirometry and venipuncture, • verify insurance eligibility, • must be able to perform vitals, • schedule appointments, • answer phone lines, • confirm appointments, • administrate vaccinations, • competitive pay

Job DescriptionBenefits: • Employee discounts, • Flexible schedule, • Paid time off Our work environment includes: • Modern office setting, • Safe work environment, • On-the-job training, • Casual work attireThis position is the first line of interaction for our patients and the first impression that we make on them. So we're looking for energetic, friendly receptionists with great people skills! The ideal candidates will be excellent communicators and have a genuine interest in learning about our clients and their needs. Responsibilities: • Schedule appointments for patients., • Answer calls, screen, and take messages., • Handle customer complaints., • Assist with filing and faxing., • Maintain a neat and tidy working environment.

About Us: Established in 1997, PruTech is committed to innovative problem-solving, solution creation, and fostering strong client partnerships.Serving a diverse array of industries, from government to finance, retail, and manufacturing, PruTech operates from strategic locations including New York Ci

Key Responsibilities • Provide dedicated support to three senior executives overseeing middle and back-office functions • Managing schedule and calendar through Outlook • Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling • Arrange and book busin

Our client, a leading restaurant group with locations throughout NYC, has an immediate need for an experienced Executive Assistant, to join our winning team in New York. Our candidate of choice will bring prior experience as an Executive Assistant for a high net worth individual.

RESPONSBILITIES will include but not be limited to: Providing high level administrative support to the Attorneys and working in collaboration and support of other administrative staff The supervision and coordination of the daily operations of the department, consisting of attorneys, one other admin

About the Role Mercor is seeking experienced Medical Secretaries and Administrative Assistants to support a leading AI lab in advancing research and infrastructure for next-generation machine learning systems. This engagement focuses on diagnosing and solving real issues in your domain. It's an opportunity to contribute your expertise to cutting-edge AI research while working independently and remotely on your own schedule. ## Key Responsibilities - You’ll be asked to create deliverables regarding common requests within your professional domain - You’ll be asked to review peer developed deliverables to improve AI research ## Ideal Qualifications - 4+ years professional experience in your respective field - Excellent written communication with strong grammar and spelling skills ## More About the Opportunity - Fully remote and asynchronous — complete work on your own schedule - Expected workload: ~30 hours per week, with flexibility to scale up to 40 hours - Project start date: immediately, lasting for around 3-4 weeks ## Compensation & Contract Terms - Independent contractor engagement through Mercor - Hourly compensation, paid weekly via Stripe Connect - Payments based on services rendered; contractors maintain full control over their work schedule and methods About Mercor - Mercor is a talent marketplace that connects top experts with leading AI labs and research organizations - Our investors include Benchmark, General Catalyst, Adam D’Angelo, Larry Summers, and Jack Dorsey - Thousands of professionals across domains like engineering, research, law, and creative services have partnered with Mercor on frontier AI projects We consider all qualified applicants without regard to legally protected characteristics and provide reasonable accommodations upon request. ## Earn $200 by referring Share the referral link below, and earn $200 for each successful referral through this unique link. There's no limit on how many people you can refer. Restrictions may apply. [Learn

Perform other appropriate tasks assigned by the Front Desk Manager. Welcome and check-in members and guests to both the restaurant outlets and guest rooms at the club, assist Front Desk operations to ensure member experience is meeting club standards and tasks are completed efficiently. The ability

About the Role** Mercor is seeking experienced Child, Family and School Social Workers to support a leading AI lab in advancing research and infrastructure for next-generation machine learning systems. It's an opportunity to contribute your expertise to cutting-edge AI research while working ind

Job Description Job Title: Retail Office Associate Location: Out of office Services Pay Rate: $16.50 – $18.00 per hour Schedule: 15–20 hours/week with flexibility; must be available Saturdays from 9:30 AM – 2:00 PM Potential for 30–40 hours/week starting in the Fall Position Summary: We are seeking a reliable and customer-focused Part-Time Retail Office Associate to support both our front-end retail environment and back-office operations. This role is ideal for someone who enjoys variety in their workday — combining customer interaction, office tasks, and hands-on inventory support. If you have a background in retail or hospitality, and thrive in a fast-paced environment while delivering great service, we want to hear from you. Key Responsibilities: * Greet and assist customers with a warm, professional demeanor * Perform light office duties such as filing, data entry, label creation, and basic reporting * Handle in-store transactions including cash, credit, and returns * Stock shelves, organize product displays, and maintain clean and presentable retail areas * Label and tag products accurately and efficiently * Support inventory organization and product restocking * Provide general administrative support to store leadership as needed Qualifications: * Previous retail or hospitality experience preferred * Strong communication and customer service skills * Comfortable using a computer and basic office equipment * Ability to work independently and multitask in a busy setting * Quick learner with attention to detail and a strong work ethic * Available to work Saturday mornings (required) and flexible on additional weekday hours Schedule & Growth: * 15–20 hours per week to start * Opportunity to expand to 30–40 hours per week in the Fall * Flexible weekday scheduling (ideal for students, parents, or those with other part-time roles)

About the Role** Mercor is seeking experienced First-Line Supervisors of Office and Administrative Support Workers to support a leading AI lab in advancing research and infrastructure for next-generation machine learning systems.

Maxime’s is the newest opening from the club owner and entrepreneur Robin Birley; owner of prestigious private member’s clubs 5 Hertford Street and Oswald’s in London.Maxime’s is located on Madison Avenue, New York.Westbury Hotel and will continue the.Birley tradition of prov

The Business Account Manager will have a deep understanding of both retailer and manufacturer strategies to develop and execute growth plans based on strategic intent set by VP/MD & Client. The Business Account Manager provides direction to Customer Managers to optimize annual/quarterly Client business plans. They will be the key point of contact for regional client leadership and will be expected to deliver consistent experiences and outcomes. The Business Account Manager will drive the Business Planning process working closely with cross-functional business partners within the Business Insights, Planning Organization and Channel Teams to improve key metrics based on analysis of promotion, spending, and volume (forecasts and actuals). As well as manage base volume forecasts, item distribution, promotional strategy and innovation. CROSSMARK is a part of Acosta Group – a collective of the industry’s most trusted retail, marketing and foodservice agencies reimagining the way people connect with brands at every point in their shopping journey. At CROSSMARK, we help leading brands grow by connecting them with shoppers where it matters most—in stores and online. As a trusted sales and marketing agency, we specialize in delivering tailored solutions to drive retail success through strategic merchandising, product demonstrations, and data-driven insights. We value our people by recognizing everyday wins and fostering a supportive, collaborative environment—both in person and online. Here, achievements are celebrated, work-life balance is prioritized, and everyone feels valued. Diversity is our strength—it fuels innovation, unlocks our potential, and reinforces our commitment to fairness and inclusion. Above all, we foster a growth environment where every team member can connect, develop, and build a fulfilling career. Acosta Group is an equal opportunity employer and will ensure that applicants with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed, please contact . Be sure to include "Applicant Accommodation" in the subject of your email to expedite the request. Acosta Group believes in good faith that the minimum and maximum annual salary or hourly compensation range for this opportunity is accurate and reasonable at the time of posting. The Acosta Group utilizes E-Verify for validating the ability to work in the United States for all job candidates. If you want more information on what this entails and your rights as a job applicant, please use the link provided to access information on our use of E-Verify and your right to work. Employer Resources (e-verify.gov) By applying, you agree to our ___ and ___. #DiscoverYourPath • Coordinate with Customer Managers to develop and execute business plans, • Build and manage strategic plans for respective retailers/wholesalers, • Align on strategy and plan with Region Broker Managers, Identify Opportunities and threats, • Feed CM’s w/ planning analytics to support Cat/Line reviews, NI presentations, etc., • Effective trade fund management and visibility, • Measure effectiveness of CM’s, • Align w/Insights lead and be guided by insights specific to Category/Brand, Consumer/Shopper, Channel/Retail dimensions, • Work with syndicated/other data sources to both manage and inform strategic and tactical trade plans, • Ad-hoc financial and data analysis, including pre/post event analysis, • Develop Customer level distribution and merchandising targets with supporting insights and merchandising activation plans for each key initiative, • Attend Customer Sales Calls with the Customer Manager Team where appropriate, • Develop and deliver content as part of the CROSSMARK Business Review process, • Ensure Client’s Plans are Built and maintained in CROSSVIEW and the Client’s Trade Planning System, • Bachelor’s degree (B.A.) from a four-year university preferred; relevant experience may be considered in lieu of a degree., • Work experience in sales or marketing for a minimum of 7+ years with experience calling on highly complex regional/national chain customers., • Must have leadership, networking, relationship, sales strategy and planning, strategic thinking skills., • Excel, Power Point, working knowledge of Circana and syndicated data sources, • Must have ability to effectively prioritize demands and follow through on commitments., • Certificates, Licenses, Registrations: None., • Supervisory Responsibility: No, • Working Conditions: Office & Field Environments, • Travel Requirements: Varies, 30%, • Language Skills: English is the primary language skill; however, bilingual skills may be required based on business necessity. #DiscoverYourPath

Job Description St. Marks UMC Head Start Center, Brooklyn New York Job Vacancy: Secretary / Bookkeeper Immediate opening: 3/8/2022 Required Qualifications • Must be computer literate, • Must be organized and accurate, • Must be able to function well under time pressure and complete tasks in a timely manner, • Must be trustworthy and able to maintain confidentiality, • Must be able to work in the US legally, • Must be a legal adult, • Must be able to read and write well in English, • Must work well with others, follow directions and take initiative when appropriate, • Must be able to go to school & attend trainings, • May not have a record of Child Abuse or Neglect Knowledge of ADP payroll software a plus Knowledge of Fund EZ Accounting software a plus Bilingual a plus Duties include: • Enter and process biweekly payroll, • Pay all center bills and maintain voucher system, • Maintain Purchase order system, • Make journal entries, • Prepare bank reconciliation, • Order office supplies as needed, • Develop and maintain inventory system, • Participate in annual audit $38,000-$43,000 If hired, applicants must submit 3 verifiable written references, an annual physical, complete a comprehensive background check, and complete all required training. Interested applicants must submit a resume to Anna-Maria Alleyne, Executive Director via email .

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Bonus based on performance We are seeking a detail-oriented and versatile professional to manage human resources, payroll, accounting, and inventory operations. This role ensures compliance with HR policies, accurate financial reporting, and efficient supply chain management to support overall business goals. Key Responsibilities Human Resources & Payroll • Prepare and update employment records related to hiring and termination, • Explain HR policies, procedures, laws, and standards to employees, • Ensure new hire paperwork is completed and processed, • Prepare weekly payroll Accounting & Finance • Assemble, review, and verify invoices and check requests, • Flag and clarify unusual or questionable invoice items or prices, • Sort, code, and match invoices; set invoices up for payment, • Enter and upload invoices into system, • Track expenses and process expense reports, • Prepare and process electronic transfers and payments, • Perform check runs and post transactions to journals, ledgers, and other records, • Calculate, post, and verify financial data for accounting records, • Verify and post details of business transactions (funds received/disbursed), • Compute and record charges, refunds, freight, rentals, and similar items, • Reconcile bank statements and credit card accounts Inventory & Supply Chain • Ensure product stock is adequate for all distribution channels and customer demand, • Record daily deliveries and shipments to reconcile inventory, • Place orders to replenish stock, avoiding shortages or excess surplus, • Evaluate suppliers to achieve cost-effective deals and maintain trust relationships, • Collaborate with warehouse staff and other employees to meet business goals, • Report to management on stock levels and potential issues, • Analyze data to anticipate future needs, • Inspect business supplies to identify shortages, • Optimize warehouse layout to maximize space Compensation & Benefits • Hourly Rate: $25$30 per hour (depending on experience), • Annual Bonus, • 401(k) Employer Contribution, • Medical Insurance Reimbursement: $200 per month Qualifications • Bachelors degree in Accounting, Business Administration, or related field (MBA preferred), • Experience in HR, payroll, accounting, and inventory management, • Strong knowledge of compliance standards and financial reporting, • Excellent organizational and communication skills, • Proficiency in accounting software and inventory systems

About the Role Mercor is seeking experienced concierge professionals to support a leading AI lab in advancing research and infrastructure for next-generation machine learning systems. This engagement focuses on diagnosing and solving real issues in your domain. It's an opportunity to contribute your expertise to cutting-edge AI research while working independently and remotely on your own schedule. ## Key Responsibilities - You’ll be asked to create deliverables regarding common requests regarding your professional domain - You’ll be asked to review peer developed deliverables to improve AI research ## Ideal Qualifications - 4+ years professional experience in your respective domain - Excellent written communication with strong grammar and spelling skills ## More About the Opportunity - Fully remote and asynchronous — complete work on your own schedule - Expected workload: 30 hours per week, with flexibility to scale up to 40 hours - Project start date: immediately, lasting for around 3-4 weeks ## Compensation & Contract Terms - Independent contractor engagement through Mercor - Hourly compensation, paid weekly via Stripe Connect - Payments based on services rendered; contractors maintain full control over their work schedule and methods. About Mercor - Mercor is a talent marketplace that connects top experts with leading AI labs and research organizations - Our investors include Benchmark, General Catalyst, Adam D’Angelo, Larry Summers, and Jack Dorsey - Thousands of professionals across domains like engineering, research, law, and creative services have partnered with Mercor on frontier AI projects We consider all qualified applicants without regard to legally protected characteristics and provide reasonable accommodations upon request. ## Earn $250 by referring Share the referral link below, and earn $250 for each successful referral through this unique link. There's no limit on how many people you can refer. Restrictions may apply. [Learn

Job Description A dynamic, multi-state service organization is seeking a highly organized and proactive Executive Assistant to support senior leadership and oversee company-wide licensing and compliance operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys balancing executive support with regulatory responsibilities. Key Responsibilities: • Provide high-level administrative support to the President and other senior leaders., • Manage calendars, meetings, correspondence, and follow-up on strategic initiatives., • Coordinate and maintain all business, technician, and specialty licenses across multiple jurisdictions., • Liaise with legal counsel and government agencies to ensure regulatory compliance., • Track renewals, schedule exams, and manage continuing education requirements., • Serve as a central point of contact for licensing and compliance matters. Qualifications: • Bachelor’s degree or equivalent experience., • 3+ years in executive support and/or licensing compliance, preferably in a multi-state service industry., • Strong communication, organizational, and time-management skills., • Proficiency in Microsoft Office Suite., • Occasional evening or weekend hours may be required., • This is a full-time, in-office role.

Job DescriptionBenefits/Perks • Competitive Compensation, • Great Work Environment, • Greet patients who walk through the door, • Ascertain their needs and get them checked in, • Pull their medical records, or take a new patient history, • Answer the phone and schedule appointments or answer patient questions, • Maintain comprehensive medical records, as neededQualifications, • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Familiarity with basic computer programs, such as the Microsoft Office suite, • Previous office experience desired

Job Description Personal Assistant Responsibilities: * Oversee daily home operations and maintain an orderly, well-functioning environment. * Manage household schedules, upkeep, and vendors (cleaners, handyman, deliveries, maintenance). * Coordinate repairs, service appointments, and ongoing home projects. * Maintain household inventory; track and reorder supplies as needed. * Keep shared spaces tidy and prepared (kitchen, living room, entryway, etc.). * Run local errands (dry cleaning, returns, pharmacy pick-ups, gift sourcing). * Assist with personal projects, organization, and seasonal planning. * Maintain organizational systems across the home (closets, pantry, children’s areas). * Oversee laundry flow (may assist at times, but mainly ensuring smooth systems). * Manage digital files, receipts, household manuals, and contacts. * Create checklists and routines to ensure efficiency and ease. * Moving items to and from the off-site storage unit. * Handling incoming and outgoing mail and packages. * Manage calendars, appointments, reservations, and bookings. Office Manager Responsibilities: * Making sure the fridge is stocked with drinks * Handling incoming and outgoing mail and packages. * Ordering and managing office supplies. * Managing office equipment (printers, phones, computers) * Coordinating maintenance requests as necessary, either with building management or outside vendors. * Coordinating furniture deliveries. We may have a couple of those in the first several months. * Coordinating the cleaning crew. We should probably have someone clean the office 2-4x per month. * Upfront “set up”. Company DescriptionDVE is the family office of the Elder-Park family, rooted in the gaming industry. Headquartered in New York, the firm oversees diversified investments and strategic initiatives. A truly great team culture makes it an outstanding place to work.DVE is the family office of the Elder-Park family, rooted in the gaming industry. Headquartered in New York, the firm oversees diversified investments and strategic initiatives. A truly great team culture makes it an outstanding place to work.

Job Description A phenomenal investment firm in MIDTOWN EAST is seeking an energetic, poised, and eager Executive Assistant to join their IR Team. This is an incredible opportunity for an EA to get hands-on experience within investor relations while working alongside a wonderful team. The company values a great culture of team-oriented individuals. This role is full time in office Monday- Friday, 9am-5pm. $95-105k base + discretionary bonus + comprehensive benefits package Responsibilities include but are not limited to: • Manage and organize complex calendars, scheduling internal/external meetings, prioritizing the teams time, • Coordinate international and domestic travel including flights, hotel reservations, ground transportation, dining reservations; creating detailed itineraries, • Overseeing/completing monthly expense reports and handling follow-ups as needed, • Assist in the coordination and preparation of materials for meetings, including agendas, presentations, book binding, • Working with the CRM system, DealCloud managing notes, contacts, updates, investor tracking, • Event planning (as needed) including investor meetings/roadshows/conferences, • Adhoc projects Qualifications: Bachelor’s Degree 3+ years of related experience working in an assistant role, preferably within IR • Microsoft Office (Outlook, Word, Excel) skills

Job Description Top International Investment Bank seeks an Executive Assistant to support the Investment Banking and team. Must have 5 years plus of financial services (Investment Banking) assistant experience. Must have Concur and Salesforce a plus! Responsibilities • Manage complex calendar(s) via Outlook. Confirm internal and external meetings., • Schedule meetings and coordinate details such as catering needs, guest registration, conference room booking, and video connectivity if applicable., • Process, submit and maintain business expenses while following strict adherence to policies. Follow up with appropriate areas for receipts and reimbursement status., • Function as gatekeeper. Answer phone lines, screen calls, and deliver detailed messages., • Assist with communications amongst management and banking division., • Administer client data in salesforce database (OneBanker and BoardEx), • Participate in business unit projects as assigned by management., • Partner, collaborate and coordinate with administrative team; provide back up as needed., • Oversee general office needs such as ordering supplies and mail distribution., • Revise, print and bind PowerPoint presentations., • Serve as liaison between IT department and business unit for onboarding new hires and troubleshooting purposes. Requirements • Minimum of 5 years of administrative experience within financial services/investment banking, • Must have Concur, prior experiences with managing travel and expenses., • Microsoft Word, Excel, Outlook proficiency., • Exceptional interpersonal and written / verbal communication skills.

Job Description Global Hedge Fund is seeking an Executive Assistant to support the Managing Partners in the "C"suite. Provide high-level administrative support to the Managing Partner, including calendar management, travel coordination, and meeting preparation Manage confidential and sensitive information with discretion, ensuring privacy and security. Prepare and review materials for meetings, presentations, and reports; take minutes when necessary Coordinate logistics for internal and external meetings, including investor call client presentations, and board meetings. Handle expense reports, invoice processing, and other administrative tasks as needed. Serve as a liaison between the Managing Partner and other internal stakeholders, clients, and business partners. Assist in managing personal and professional tasks for the Managing Partner, ensuring alignment with business priorities. Support the firm’s leadership team with ad-hoc administrative tasks, projects, and special initiatives. Proactively identify opportunities to improve office efficiency and implement solutions. Maintain a high level of professionalism and confidentiality at all times, especially in high-pressure situations. Requirements / Qualifications: Candidates must have experience in global financial services BA DEGREE is required 2-5 years of experience of administrative support role if financial services Exceptional attention to detail with strong follow-through Clear, respectful communicator with a mature and professional demeanor Proactive, adaptable, and solution-oriented with a flexible, positive approach to all tasks Tech-savvy, highly organized, and comfortable implementing efficiencies Flexible schedule with availability for occasional after-hours or weekend support Discrete, trustworthy, and highly confidential Background check and verifiable references required Salary $125-150 plus Bonus pays 100% of Benefits Opportunity Growth Hybrid role Tuesday,Wednesday and Thursday in office and remote Friday and Monday remote

Job Description Executive Assistant Contract Role (6-12 Months), possible to extend or convert | $36-$42/hour | Banking & Financial Industry • C-Level Support is preferred!, • Possible to convert to FTE. Compensation might be renegotiated in case converted to Perm., • Eligible for OT., • Eligible for benefits during the contract (after 60 days). Location: NYC, NY We’re seeking a highly organized Executive Administrative Assistant to support senior/C-level executives in a fast-paced financial environment. This is a temporary role (6-12 months) with potential for permanent placement. Key Responsibilities: • Manage calendars, coordinate meetings, and resolve scheduling conflicts., • Handle phone calls with professionalism and discretion., • Plan events, arrange travel (domestic/international), and process expense reports., • Assist with onboarding/offboarding, team platforms, and office support., • Create and format documents using Microsoft Office Suite and Adobe Pro., • Support ad-hoc projects and collaborate with cross-functional teams. Qualifications: • 5+ years’ experience supporting C-level executives (financial services/banking or corporate is a must)., • Bachelor’s degree preferred, or 5+ years of relevant experience., • Proficient in Microsoft Office Suite, with knowledge of O365/Teams a plus., • Strong organizational, communication, and multitasking skills. Apply today! Company DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.We are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.

Job Description The Atlantic Group has partnered with an investment firm in the New York City area. They have an immediate need for an Executive Assistant to join their team. This position is a full-time contract role with the opportunity to become permanent based on performance. Schedule: 5 days a week in the office. Anticipated hours to be 9am – 6pm, however, hours may change based on team needs Core Responsibilities • Support approximately 12-15 team members of varying levels of seniority in the NY office, • General administrative assistant duties as follows:, • calendar administration and coordinating meetings/interviews across multiple time zones, • travel management (domestic and international), • phone coverage, • expense reporting for team, • inbox cover for EA teammates when necessary, • Liaising with external vendors and business contacts, • Coordination of various office events, • Handling sensitive documents such as legal documents, invoices, presentations and more, • Highly motivated, entrepreneurial, and team-oriented candidates, • High Trust and Integrity, • Strong combination of organizational and interpersonal/communication skills, • A team player with a positive attitude and the ability to work independently, • Possess a strong work ethic and a “can-do” attitude, • 4+ years of pertinent office experience required, • Financial services industry experience required, • Mastery of Microsoft Office suite of software products (Excel, Word, Outlook, PowerPoint, etc.), • Proficient in the use of common office equipment and ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form, • Strong written, grammatical, and oral communication skills, • Strong organizational skills, • Demonstrated history of working with integrity, discretion and a high level of competency, • Ability to multi-task and prioritize while working with different team members ID: 37550

Job Description Title: Administrative Assistant Department: Administration Reports: Chief Executive Officer FLSA Classification: Exempt Position Summary: The ideal candidate will provide administrative support to senior management, ensuring the smooth operation of the office. This role requires a high level of professionalism, attention to detail, proactive problem solving and strong organizational skills. Essential Responsibilities: • Provide exceptional administrative support to senior management, including preparing documents, reports, and presentations, as needed., • Provide administrative assistance, such as writing and editing e-mails, drafting memos, faxing, photocopying, transcribing meeting notes, handling incoming and outgoing mail, and preparing communications on management’s behalf., • Organize meetings, including PowerPoint presentations, spreadsheets, and narrative reports, scheduling, sending reminders, and organizing catering. when necessary, • Handle sensitive and confidential documents, ensuring their secure storage and retrieval • Schedule quarterly and ad/hoc Board meetings and take minutes at Board meetings, as required, • Oversee timely processing of management’s expenses, as needed, • Create and maintain a filing system for contracts, legal documents such as leases and deeds for all properties, • Maintain confidentiality at all times in every aspect of communications • Ability to collaborate with inter-department teams, and support other executives, as needed., • Anticipate and meet deadlines, complete assignments with consistent accuracy, • Must have strong organizational skills and be able to multitask efficiently., • Ensure deadlines for annual State certifications filings are met., • Perform other duties as assigned by management Qualifications: • Bachelor’s Degree required, • Time management and ability to meet deadlines, • Must have excellent verbal and written communication skills, • Strong organizational skills, detailed oriented and has the ability to multitask, • Ability to work well under pressure and to prioritize tasks is absolutely essential, • Problem-solving and decision making, • Proactivity with ability to work with minimal direction, taking ownership of multiple projects and deliverables, while providing leadership to other administrative staff, • Proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook), Minimum of 3 years experience supporting senior management level, and Authorization to work in the US are necessary. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee will be required to sit, perform repetitive physical and mental activities, have face-to-face and telephone contact with individuals or teams, have telephone conversations, write letters and memos, use electronic mail, meet strict deadlines, work with others in a group or team, and work with external customers or the public. Job tasks are performed in close physical proximity to other people. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Company DescriptionEIHAB Human Services is a multilingual, multicultural nonprofit organization dedicated to serving children and adults with developmental disabilities and behavioral health challenges. We believe every human being deserves the chance to succeed. Through high quality, compassionate care, we aim to help physically, and mentally challenged individuals lead fulfilling, productive lives.EIHAB Human Services is a multilingual, multicultural nonprofit organization dedicated to serving children and adults with developmental disabilities and behavioral health challenges. We believe every human being deserves the chance to succeed. Through high quality, compassionate care, we aim to help physically, and mentally challenged individuals lead fulfilling, productive lives.

Job Description Executive Assistant: Private Equity Firm with global reach is seeking an Executive Assistant to support a Senior Executive! We are looking for an individual with finance experience that is a creative problem solver who can think outside of the box. Executive Assistant Job Responsibilities: • Heavy calendar management, • Handle logistics for all meetings and events, • Extensive domestic and international travel arrangements, • Edit and create documents and presentations, • Prepare PowerPoint and Excel documents for Board meetings, • Special projects as required Executive Assistant Job Requirements : • Must have minimum of 5 years administrative experience, financial services experience a plus, • Proficiency in Microsoft Office, with experience in Word, Excel and PowerPoint., • Exceptional interpersonal, organizational, business communication and time management skills., • Ability to work well under pressure, • Excellent oral and written communication skills., • Strong project management skills., • Bachelors Degree requiredCompany DescriptionPrestigious and growing PE firmPrestigious and growing PE firm

Job Description We are in search of an Administrative Assistant for our client. This is a 6-month temporary opportunity, located on the Upper West Side in Manhattan. The Administrative Assistant would serve as the primary point of contact to support 2 Executives, manage calendars, schedule meetings and coordinate travel. Additional duties will include: • Greeting visitors/staff and maintaining a positive/collaborative work environment, • Preparing correspondence, meeting minutes, reports and presentations, • Excellent written/verbal communication skills, • MS Office proficiency, • Great organization skills with an ability to multi-task

Job DescriptionBenefits/Perks • Competitive Compensation, • Great Work Environment, • Greet patients, • Ascertain their needs and get them checked in, • Pull their medical records, or take a new patient history, • Answer the phone and schedule appointments or answer patient questions, • Maintain comprehensive medical records, as needed, • Verify insurance coverage, • prepare their records, • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Familiarity with basic computer programs, such as the Microsoft Office suite, • Previous office experience desired, • Must have experience with availity ,navinet ,novitasphere sites, • Must have knowledge of ICD 10 CODES AND CPT CODES, • Must know how to schedule patients to various departments in the facility, • Fast typing and data entry speed preferred, • EXPERIENCE IN GETTING AUTHORIZATIONS FOR PROCEDURES

Job Description Executive Assistant – Partner + 2 Associates $110-130k base DOE + paid OT eligible + discretionary bonus + excellent benefits A globally renowned investment firm in Midtown EAST is seeking an exceptional Executive Assistant to support a senior Partner and team. This is an incredible opportunity for an ambitious EA that thrives working in a fast-paced environment that values integrity and encourages team collaboration. Seeking an EA with 7+ of experience in finance and LONGEVITY is highly preferred. The ideal candidate should be a very motivated self-starter who will carry out duties in a well-organized and timely manner. Typical hours are 8:30am-5:30pm – 4 days in office/1 day remote, Monday-Friday Responsibilities • Handling complex calendar management across timezones, • Booking domestic and international travel arrangements, handling itineraries + visas, ground transportation, accommodations, • Receiving calls, taking messages and routing correspondence, • Liaising with internal and external stakeholders to schedule meetings + anticipating all requirements for the meetings, which include but aren’t limited to presentation needs, scouting venues, and catering, • Handling expense reports, • Special projects as needed Requirements / Personal Characteristics • Highly responsible and reliable with a professional presentation., • Motivated self-starter, with the ability to work diligently, • Attention to detail and problem solving skills., • Excellent time management skills and the ability to prioritize work., • Excellent communication and people skills., • Strong organizational, multitasking abilities and problem-solving skills., • 4-year college degree preferred, • 7+ years of EA experience in finance/professional services

Job Description Executive Assistant to Amazing Team – Global Private Equity Firm A wonderful financial services firm in Midtown is seeking a highly eager, organized, and bright Executive Assistant to support a wonderful team at their firm. The firm has a warm and collegial office culture with a close-knit administrative team. This is the perfect role for an EA that truly loves being a right-hand, gatekeeper, and go-to for their great team! $115-130k base DOE + discretionary bonus + excellent benefits ONSITE: Monday – Thursday, Friday remote (+Summer Fridays) This role will provide professional support to a team of executives ranging in seniority. The ideal EA is extremely resourceful and has a true comprehension of their support role. Responsibilities include, but are not limited to: • Strategic management of calendars and understanding priorities, and important initiatives, • Meeting coordination for internal & external stakeholders, • Travel Arrangements (domestic and international flights, hotels, itineraries, car services, etc.), providing extensive knowledge and experience pertaining to travel planning, • Maintaining documents, spreadsheets, presentations, and general administrative support, • Preparation of meeting materials for distribution, • Screening of phone calls in a professional manner, • Collaboration with admin team members and handling special project support, • Adhoc projects include team event and conference planning Requirements: • Bachelor’s degree, • 5+ years of senior level executive support, preferably in finance, • Proficiency with Microsoft Office Suite, • Superb communication skills, both verbal and written, • Excellent time management and ability to multitask efficiently, • A team focused attitude and demonstrated ability to work in a collaborative environment

Job Description Location: Midtown Manhattan (Diamond District) Pay: Starting $20–$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder, • Handle executive communication, follow-ups, and administrative scheduling, • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations, • Help organize company promotions, marketing initiatives, and internal workflow systems, • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges, • Track recurring monthly expenses, subscriptions, and vendor payments, • Support accounting with documentation reviews and discrepancy identification, • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management, • Audit CRM data, KPIs, and reporting accuracy in Monday.com, • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination, • Identify strong potential hires and provide input on culture fit and work ethic What We’re Looking For • Executive Assistant experience or strong administrative/operations background, • Highly organized, detail-oriented, and reliable, • Strong communication skills and professional presence, • Ability to manage multiple tasks in a fast-paced environment, • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media, • Comfortable reviewing communication logs, sales messages, and performance data, • Problem-solver with a no-excuses mindset, • Looking for long-term career growth Compensation & Growth • Starting rate: $20–$30/hr based on experience, • Salary will increase based on performance and contribution, • Direct training from senior leadership, • Growth paths into Operations Manager, Executive Strategy, or Business Development, • PTO + Employee jewelry discounts, • Major long-term career opportunities in a luxury brand environment Learn more about the role here: Check out our social media below Instagram: TikTok: YouTube: Facebook: Twitter/X: Company DescriptionAbout Us: TraxNYC Jewelry is a leading name in the jewelry industry, renowned for our unique designs and unparalleled quality. We are committed to crafting exquisite jewelry pieces and providing exceptional customer service.About Us: TraxNYC Jewelry is a leading name in the jewelry industry, renowned for our unique designs and unparalleled quality. We are committed to crafting exquisite jewelry pieces and providing exceptional customer service.

Job Description Executive Assistant to General Counsel – Exceptional Entertainment Firm $90–120K DOE + bonus eligible + comprehensive benefits Hours: 9am –6pm ET, onsite 5 days/week in Lower Manhattan An exciting opportunity for a polished, proactive, and highly organized Executive Assistant to support the General Counsel and a small legal team within a fast-paced, globally recognized organization within entertainment. This role calls for a sharp, resourceful professional who thrives in a dynamic environment with minimal supervision and understands the importance of confidentiality, precision, and responsiveness. What You’ll Do: • Provide high-level administrative support to the General Counsel and a few members of the legal team, • Manage complex and ever-changing calendars across multiple time zones, • Coordinate extensive domestic and international travel; arrange flights, accommodations, car services, and prepare detailed itineraries, • Handle expense management and ensure timely submission of reports and reimbursements, • Print, prepare, and track signature documents; scan and distribute fully executed materials, • Coordinate meetings with internal and external stakeholders; handle logistics, room bookings, and materials, • Serve as the first point of contact for internal and external communications with utmost professionalism and discretion, • Support light personal tasks such as scheduling appointments and processing invoices when needed, • Anticipate needs and proactively stay several steps ahead to ensure smooth daily operations What We’re Looking For: • Minimum of 4+ years of experience supporting senior executives—preferably within Legal, Financial Services, or Entertainment, • Exceptional communication and interpersonal skills, both written and verbal, • Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), • Strong attention to detail and organizational excellence in a fast-paced environment, • Proven ability to manage competing priorities with grace and efficiency, • Highly responsive, dependable, and solutions-oriented; calm under pressure, • Team player with a service-driven mindset and a “no task too small” attitude, • Maintains strict confidentiality and exercises sound judgment with sensitive materials You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description EA-PA-OM-Reporting to President and a Portfolio Manager – Seeking EA with 3-10 years' experience *MUST be willing to help with monthly events that take place at the office for philanthropy and fundraising EA work consists primarily of calendar management, internal & external meetings, some travel coordination and ad hoc projects PA work is 10% of the job for his personal travel-90% of the job is being a strong EA who can manage calendar/travel/emails/events. PA work for Portfolio Manager is 75% dealing with his 2 philanthropies, events and apartments. Straight 9-5 for most days. Benefits begin day 1 Comprehensive benefits include full paid medical, dental, vision, matching 401k and bonus. Potential tuition assistance. Company DescriptionEstablished and still growing hedge fundEstablished and still growing hedge fund

Job Description Busy law firm seeking an Executive Assistant to join their team! QUALIFICATIONS: • 2+ years EA experience out of legal or related area, • BILINGUAL SPANISH, • FULLY IN OFFICE

Job DescriptionBenefits/Perks • Competitive Compensation, • Great Work Environment, • Greet patients who walk through the door, • Ascertain their needs and get them checked in, • Pull their medical records, or take a new patient history, • (High Volume in bound calls) Answer the phone and schedule appointments or answer patient questions, • Maintain comprehensive medical records, as needed, • Verifying Insurance Eligibility and obtaing referrals/authorizationsQualifications, • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Familiarity with basic computer programs, such as the Microsoft Office suite, • Previous office experience desired

Job DescriptionBenefits/Perks • Competitive Compensation, • Great Work Environment, • Greet patients who walk through the door, • Ascertain their needs and get them checked in, • Pull their medical records, or take a new patient history, • Answer the phone and schedule appointments or answer patient questions, • Maintain comprehensive medical records, as neededQualifications, • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Familiarity with basic computer programs, such as the Microsoft Office suite, • Previous office experience desired, • Proficient in eClinicalWorks (eCW) EMR system, • Bilingual (English / Spanish)

Job Description Executive Assistant – Wonderful Team! A global private equity firm with an incredible, collaborative culture is hiring for an Executive Assistant to support a wonderful team of professionals (including one Senior Partner). This role engages with all parts of the organization, so this individual must be collaborative and spend time building relationships and learning the firm’s processes and priorities. Salary commensurate with experience: $130-150k base + discretionary bonus + great benefits (3 weeks vacation, fully paid benefits, 401k match) Hybrid – Midtown East NYC in office 4 days/week, remote Fridays Hours: 8:45/9am-5:30/5:45 pm Responsibilities • Schedule and coordinate various types of internal and external calls and meetings with numerous stakeholders., • Plan international & domestic travel, itineraries, and local transportation for business trips. Update calendars with details once confirmed., • Coordinate and manage lunch and dinner reservations., • Prepare and submit expense reports and reimbursements in a timely fashion (both company Amex and cash reimbursements) using Concur., • Organize, plan, coordinate, and manage the day-of activities for special projects and events., • Own the preparation of materials for certain meetings including binding decks as needed., • Prepare and organize notes for Advisory Board meetings alongside other admins., • Microsoft Office: Word, PowerPoint and Excel skills will be critical., • Bachelor’s Degree required., • 6+ years supporting executives in financial services, • Experience managing travel itineraries, meeting planning and conference calls (including different time zones), • Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word) and Outlook., • Experience working closely with other admins as part of a team and comfortable taking direction from other Assistants., • Able to multi-task and pivot / reprioritize as new information emerges., • Thinks proactively and anticipates / sees around corners., • Uses critical thinking to solve problems., • Communicates with speed and transparency., • Strong attention to detail and uses discretion with confidential matters. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description $125–150k base + performance-based bonus + comprehensive benefits Hybrid schedule | 1 day IN OFFICE in SOHO/4 days Remote Hours: 9:00am–5:00/6:00pm ET (occasional flexibility) Seeking a polished, discreet, and highly organized Executive Assistant to support a fantastic Vice President in a 1:1 capacity. This individual will play a critical role in ensuring seamless daily operations, managing complex logistics, and serving as a professional liaison to clients and partners in the UHNW space. This is an excellent opportunity for a career Executive Assistant who values professionalism, autonomy, and exposure to a refined client base within the financial and insurance sectors. What You’ll Do: • Provide comprehensive 1:1 support to the Vice President, managing a complex and fast-paced calendar, • Coordinate meetings and act as a professional liaison with clients, advisors, and business partners, • Book detailed domestic and international travel, • Assist with client events — overseeing logistics, vendors, and onsite coordination, • Handle light personal assistance such as reservations, gifts, and occasional travel arrangements, • Manage administrative tasks including maintaining Salesforce data, and preparing presentations in PowerPoint and Excel, • Collaborate with design and marketing teams on client materials, event coordination, and special projects, • Leverage technology (Outlook, Salesforce, ChatGPT, Excel, PowerPoint) to improve efficiency and organization, • Represent the VP professionally in meetings, taking notes, ensuring follow-through, and maintaining confidentiality What We’re Looking For: • 5+ years of experience supporting senior-level executives, ideally within financial services, life insurance, or UHNW client-facing industries, • Impeccable discretion, judgment, and attention to detail, • Exceptional written and verbal communication skills, • Strong organizational and project management abilities, • Proactive mindset with the ability to anticipate needs and operate independently, • Professional polish and the ability to confidently engage with high-level clients and partners, • Proficiency in Microsoft Office Suite; Salesforce experience a plus You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description Executive Assistant to Partner $100-120k + OT + Bonus A Prominent, International Law Firm is seeking an Executive Assistant to join their New York team. This candidate is principally responsible for supporting a Corporate Partner and 4-5 Attorneys and ensuring that core tasks such as heavy calendar management, travel arrangements, expenses, editing documents, engaging with stakeholders, and ad hoc client projects are managed on behalf of their reports. They are seeking a true team player, someone tech-savvy and a self-starter. Hours: 9am - 5pm *5 days/week in office Responsibilities: • Complex calendar management maintaining awareness of priorities and meeting deadlines., • Liaising with clients and their support assistants., • Document production including preparing correspondence and amending and proofreading documents. Assisting with marketing materials and client presentations, • Travel coordination for Partners and attorneys, • General administrative support including photocopying, printing and scanning, • Support the fostering of a collaborative team environment by providing support when covering for colleagues and willingly offering assistance, prioritizing tasks appropriately in order to assist colleagues for the benefit of the team., • Ensure telephones are covered and answered promptly and professionally at all times., • Maintain a good knowledge of key clients and awareness of the firm’s and of their fee earners’ strategic objectives., • Support principals in adhering to the firm’s risk and compliance by tracking and uploading engagement letters/emails and ensuring time recording is completed to meet deadlines., • Assist with the billing process, edit bill narratives, prepare client bills, and liaise with Revenue Controllers on behalf of the fee-earner as required., • Handle expense management on behalf of fee earners, submitting claims on a weekly basis. Qualifications: • Bachelor's or Associates Degree, • 3-5 years experience out of law firm, or supporting a General Counsel,, • Experience with billing a plus, • Must be technically savvy - Outlook, Excel, PP, Word and MS teams, googlemeet, Zoom, salesforce, condeco, • Looking for candidates who are independent thinkers, polished, proactive, resourceful, attention to detail, • Excellent communication skills, both written and oral with an ability to interact at all levels., • Excellent organizational skills and attention to detail and work on tight deadlines, • Ability to demonstrate absolute discretion with sensitive and confidential information., • An enthusiastic and committed approach, whilst remaining flexible and proactive at all times., • An ability to work well in pressured situations while maintaining a professional attitude. If this sounds like a good fit, please submit your resume for consideration! You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early

Job Description Executive Assistant to CEO – Visionary Business & Creative Support RTR BAG & CO – New York, NY Full-Time | Hybrid (Primarily In-Office) | $50,000–$60,000 + Bonus Be the Right Hand to a Visionary Business Leader The Company is a fast-growing Design & Packaging Brand and lifestyle brand based in Midtown Manhattan. We’re seeking a smart, organized, and highly motivated Executive Assistant to the CEO to support a visionary entrepreneur driving innovation and creativity across business, design, and branding. This is a hybrid role (mainly in-office), perfect for someone with strong administrative skills, a creative edge, and the desire to grow with a purpose-driven company. What You’ll Do: * Manage the CEO’s schedule, communications, and high-priority projects * Support day-to-day business operations in retail, wholesale, and branding * Assist with creative tasks, design projects, and marketing initiatives * Coordinate presentations, reports, and follow-ups using digital tools * Communicate with vendors, partners, and internal team members * Keep business processes organized and running smoothly Qualifications: * 3+ years of experience as an Executive Assistant or Admin Coordinator * Experience in a visionary, creative, or entrepreneurial work environment preferred * Strong organizational and multitasking skills * Tech-savvy with both Mac and Windows (design or IT skills a plus!) * Excellent verbal and written communication * Bachelor’s degree preferred (Business, Design, Communications, or similar) Why You’ll Love This Role: * Collaborate directly with a forward-thinking, inspirational CEO * Make a real impact in a company that values vision and execution * Enjoy a hybrid work schedule (primarily in-office) * Earn $50,000–$60,000 annually, plus performance bonuses * Grow with the company as new opportunities emerge Apply Today! Text your name, email, and phone number to 646-339-7808 and let us know if you’re currently employed. We're interviewing quickly! No calls. Location: New York, NY 10022 Schedule: Monday to Friday | Full-Time | Hybrid Remote Company DescriptionWe don’t just design packaging — we create obsession. At the intersection of artistry and strategy, we are the secret force behind the world's most coveted luxury brands. When global icons need to make an unforgettable first impression, they come to us. Why? Because we don’t just wrap products — we elevate them into objects of desire. Whether it’s B2B or direct to the consumer, we make people what they see. Our packaging isn’t just beautiful — it We style, sculpt, and seduce, turning premium products into irresistible experiences. This isn’t packaging. This is persuasion, dressed in elegance.We don’t just design packaging — we create obsession.\r\nAt the intersection of artistry and strategy, we are the secret force behind the world's most coveted luxury brands. When global icons need to make an unforgettable first impression, they come to us. Why? Because we don’t just wrap products — we elevate them into objects of desire.\r\n\r\nWhether it’s B2B or direct to the consumer, we make people *want* what they see. Our packaging isn’t just beautiful — it *sells.* We style, sculpt, and seduce, turning premium products into irresistible experiences.\r\n\r\nThis isn’t packaging. This is persuasion, dressed in elegance.

Job Description I am seeking an Executive Assistant with a broad skill set and interest in learning business administration, to work alongside an Owner/Operator of multiple businesses in both the Manufacturing industry as well as Restaurant/Bar hospitality industry. The ideal candidate has experience in administering payroll (exp. with ADP Total Source is desired) alongside our PEO Payroll partner. Candidate will be experienced in maintaining A/R and A/P working in Quickbooks Online or similar, receiving payments from Clients and paying bills to Vendors in a timely fashion. Candidate has strong bookkeeping skills and can reconcile account. Needs general office organizational skills. The position will be required to: -Handle deliveries/mail receiving, organizing and entering bills, and sending out mail - occasional light shipping. -Field phone calls and messages in office, directing inquiries to the correct staff. -Maintain general business email inquiries, direct to appropriate department, follow up with staff that situations have been followed through / completed. -Maintain email for this position specifically, communicating with Vendors, ADP, Clients, etc. as well as CEO. -Assist CEO with communications for staff and managers: CEO travels frequently and work remotely occasionally, so Candidate will be required to be CEO-by-proxy on site at the office, to take direction via phone or email, and execute tasks as directed. Hours flexible, 10:00am - 5:00pm typical. 10:00am - 4:00/5:00pm 35 Hour work week

Job Description We're looking for a highly organized and resourceful Executive Assistant to support our EVP/General Manager at and leadership team at Silvercup Studios About the Role As the Executive Assistant to the EVP/GM, you’ll serve as a vital partner, providing top-tier administrative support and ensuring smooth day-to-day operations at Silvercup Studios. You’ll coordinate with internal departments, clients, vendors, acting as a central communication hub while keeping the EVP/GM organized, informed, and operating at peak efficiency. This is a role for someone who anticipates needs before they arise, handles sensitive matters with discretion, and juggles multiple priorities without breaking a sweat. Key Responsibilities • Provide comprehensive administrative support to the EVP/GM and leadership team, • Manage complex calendars, including scheduling appointments (business and personal) and ensuring the EVP/GM is always prepared, • Handle travel arrangements, expense reports (via Concur), and meeting logistics, • Serve as a liaison between the EVP/GM, internal departments, studio executives, clients, vendors, and charitable groups, • Draft, revise, and format reports, proposals, and correspondence, • Coordinate office logistics including, but not limited to, managing the main phone line and email inbox, sorting mail, stocking office/kitchen supplies, and assigning visitor parking, • Track invoice approvals and inventory of company swag, • Assist with the planning and execution of internal company events Experience: • Minimum 3 years in an administrative role, with at least 1 year supporting VP-level executives or higher, • Strong verbal and written communication skills, • Proactive, positive, and a true team player, • Exceptional organization and attention to detail, • Discretion and confidentiality in handling sensitive matters, • Common-sense problem solver who thrives under pressure, • Proficient in Microsoft Word, Excel, PowerPoint, Outlook, • Experience with Concur, Teams, and Zoom Company DescriptionThe MBS Group is the world’s premier studio operator and studio production services company. With extensive international reach, MBS offers the industry’s largest and most technologically advanced inventory of lighting and grip equipment, as well as end-to-end studio management solutions, global production planning, production facilities consulting, and studio design, development, and construction services. The MBS Group supports more than 600 sound stages and services over 900 film and television productions each year from its network of 90+ locations across, eleven states and six countries. The company is based in Manhattan Beach, California with studio-based operations throughout North America, the United Kingdom and Europe.The MBS Group is the world’s premier studio operator and studio production services company. With extensive international reach, MBS offers the industry’s largest and most technologically advanced inventory of lighting and grip equipment, as well as end-to-end studio management solutions, global production planning, production facilities consulting, and studio design, development, and construction services.\r\nThe MBS Group supports more than 600 sound stages and services over 900 film and television productions each year from its network of 90+ locations across, eleven states and six countries. The company is based in Manhattan Beach, California with studio-based operations throughout North America, the United Kingdom and Europe.

Job Description Executive Assistant – Global Private Equity Firm $100- 115K DOE + discretionary bonus + comprehensive benefits Onsite | Midtown East Hours: 9:00am–5:00pm ET (with flexibility as needed) Seeking a polished, proactive, and highly organized Executive Assistant to support a dynamic team within a leading Global Private Equity Firm. This is an outstanding opportunity for a polished, resourceful Executive Assistant who values professionalism, autonomy, and being part of a tight-knit, globally connected team. What You’ll Do: • Provide comprehensive administrative support to a Partner, SVP and the small team, • Manage dynamic and complex calendars across multiple time zones, • Coordinate domestic and international travel, including flights, accommodations, and visa arrangements, • Prepare detailed itineraries and ensure smooth day-to-day logistics, • Handle expense reports and reimbursement processing in a timely manner, • Greet clients, investors, and guests with professionalism; coordinate meeting rooms and catering needs, • Partner closely with the Office Manager to ensure office and kitchen supplies are well stocked, • Proactively manage correspondence and ensure timely communication flow, • Maintain discretion and professionalism at all times, handling sensitive information with care, • Occasionally assist with light personal tasks or ad hoc projects What We’re Looking For: • Minimum of 4+ years of experience as an Executive Assistant within Private Equity, Financial Services, or Professional Services, • Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), • Exceptional organizational skills and attention to detail, • Professional demeanor and excellent verbal and written communication skills, • Ability to manage shifting priorities and deadlines, • Proactive, self-starter attitude with the ability to anticipate needs and operate independently You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description Job Title: Executive Assistant Job Location: Port Washington, New York 11050 Reporting to: President WAC Group has disrupted our industry by challenging conventions and building sustainable products with integrity. With multiple thriving brands, our unparalleled, world-class organization includes WAC Lighting, WAC Home, Modern Forms Luminaires + Smart Fans, Schonbek, dweLED, WAC Landscape, AiSPiRE, VENTRIX, Colorscaping and WAC Limited brands. WAC Group makes significant investments in breakthrough technologies, electronics research and development, and advanced engineering. Through eco-friendly manufacturing and giving back to our local and global communities, we are overcoming challenges with creativity and innovation! The Executive Assistant provides advanced administrative support to members of our Executive Team. This role is critical in optimizing the Team’s effectiveness, and serving as a trusted partner in managing communications, complex schedules, strategic priorities and projects with a focus on discretion. The ideal candidate possesses advanced software and technology skills and exemplifies agility in multi-tasking across high-volume, data and deadline-driven projects. Responsibilities: • Serve as primary point of contact for members of the Executive team; managing communications with internal and external stakeholders, including and not limited to customers, vendors, and strategic business partners., • Handle confidential data, documents and information, ensuring security and discretion at all times., • Manage complex schedules and calendars, coordinating business activities across multiple time zones and proactively resolving potential conflicts., • Serve as the principal contact for design and utility patents, collaborating with Product Managers and Patent Attorneys to organize and maintain the company’s patent portfolio., • Organize meetings including, agenda preparation, taking minutes, and follow up on action items to drive results., • Prepare and revise correspondence, presentations, reports, and other business documents as needed., • Execute multifaceted special projects with minimal supervision, demonstrating agility and responsiveness in fast-paced situations., • Actively participate in making recommendations for continuous improvement, focusing on the adoption and use of new technology, tools and best practices to align with strategic business goals., • Arrange travel itineraries, including flights, accommodations, transportation and managing expenses., • Support strategic initiatives and ad hoc projects based on business needs. Requirements: • 7-10 years + of professional experience as an Executive Assistant within a sophisticated organizational setting. Legal Assistant or Paralegal background is a strong plus., • A proven reputation handling sensitive and confidential information with professionalism and discretion., • Experience supporting multiple C-Suite level executives in a fast based corporate setting., • Proven success collaborating with cross functional team members is required., • Exemplary planning, prioritizing, and time management skills., • Ability to develop strong business relationships with a variety of personalities and leadership styles., • Entrepreneurial mindset focused upon consistently adding value to the role and the organization. Monday through Friday, 8:00am - 5:00pm Monday through Friday, 8:00am - 5:00pm