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Office & Admin jobs in New YorkNo experience

  • Investor Relations Associate - Part-time
    Investor Relations Associate - Part-time
    8 days ago
    $22–$30 hourly
    Part-time
    Manhattan, New York

    Part-Time • ~20 Hours/Week • [Location - In-person/ Remote] About the Role We are looking for an organized and reliable part-time Investor Relations Coordinator to support our investor community. This is a great fit for someone who enjoys relationship management, stays on top of details, and communicates with professionalism. Prior experience in a business, administrative, or communications role is welcome — no finance background required. Responsibilities • Maintain and update investor contacts and interaction history in Folk CRM, • Draft and send investor updates, follow-ups, and outreach communications, • Schedule investor meetings and prepare agendas and briefing materials, • Track follow-up actions from calls and ensure timely completion, • Organize and maintain the investor document folder (decks, reports, legal docs), • Distribute materials to investors as needed and keep the data room current, • Research prospective investors and track outreach pipeline activity What We're Looking For • Strong written communication skills and a professional, polished tone, • Highly organized with strong attention to detail, • Comfortable working independently and managing multiple priorities, • Discretion when handling confidential information, • Proficiency with common productivity tools (Google Workspace or Microsoft Office), • Experience with CRM tools (Folk or similar) is a plus, but we'll train the right person, • Current students in NYC area colleges are welcome to apply How to Apply Send your resume and a brief note about yourself. We'd love to hear about your background and why this role is a good fit.

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  • Office and Events Assistant
    Office and Events Assistant
    11 days ago
    $20 hourly
    Part-time
    Forest Hills, Queens

    Job Title: Office & Events Assistant Company: Brain Power Wellness Location: Forest Hills, Queens, NY Pay: $20.00 per hour Job Type: Part-time [14–24 hours per week] About Us Brain Power Wellness is a vibrant, mission-driven organization dedicated to implementing social-emotional wellness services in New York City public schools. Our Forest Hills headquarters is a hub of activity where we host impactful events and trainings for up to 80 adults and/or students. We are looking for a reliable, motivated, active and organized team member to support our daily operations. The Role As a member of the Operations Department team, the Office & Events Assistant provides essential administrative support and in maintaining our event space. This is a hands-on and physically active position, and is an ideal position if you like interacting with the public, like to work early mornings, are able to work a flexible schedule, and want to support a company with a mission that supports our school communities. Key Responsibilities General Office Support: Admin support, organize office, run errands, remain productive and helpful during quiet times and maintain a helpful, positive demeanor with visitors and staff. Event Logistics: Set up and break down tables and chairs for workshops; assist with food delivery setup and cleanup for guest meal Inventory & Shipping: Count and track supplies on simple spreadsheets and organize boxes of materials for shipment to partner schools Facilities Upkeep: Ensure a clean and welcoming environment - vacuum, sweep, empty trash/recycle, and restock restrooms. Requirements • Education: High School Diploma or GED required., • Physical Ability: Must be able to independentlyl lift and move up to 50 lbs (22.7 kgs) and perform repetitive movements including bending and lifting., • Tech Skills: Basic computer skills (email, simple spreadsheets) are a plus., • Schedule: Flexibility is key. Some event days require a 7:30 AM start, with most shifts concluding by 2:00 PM.

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  • Data Entry Specialist
    Data Entry Specialist
    21 days ago
    $25–$40 hourly
    Full-time
    Brooklyn, New York

    We are an equal-opportunity employer. We are passionately committed to equitable hiring and boldly dedicated to diversity in our work and staff. We do not discriminate in employment opportunities or practices based on actual or perceived race, color, religion, national origin, sex (including pregnancy, childbirth, or related conditions), age, marital status, sexual orientation, gender identity or expression, veteran status, uniform service member status, disability or any other characteristic protected by law. Women, people of color, bilingual and bicultural individuals, LGBTQ+ persons, and people with disabilities are encouraged to apply. At StarShield, we are committed to supporting individuals and businesses with dependable insurance services built on trust, clarity, and care. We believe that behind every strong organization is a team of dedicated professionals working together to uplift our clients and strengthen their future. Our mission revolves around service, integrity, and genuine support for every person we assist. Core Responsibilities: • Accurately input customer and policy information into company systems, • Maintain organized digital records and ensure all data is up to date, • Review entries for errors and make necessary corrections promptly, • Assist with document preparation, uploading, and internal data tracking, • Communicate with team members to confirm information when needed, • Follow company data security and privacy standards at all times Benefits: • Fully remote position — work from anywhere, • Flexible schedule options, • Growth and career development support, • Supportive, collaborative remote work environment, • Opportunity to work with a mission-driven organization, • Paid training and performance-based advancement opportunities Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every qualification. StarShield Coverage is dedicated to building a diverse, inclusive, and authentic workplace. if you’re excited about this role, but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

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  • Educational Technology Coordinator
    Educational Technology Coordinator
    1 month ago
    $44000–$55000 yearly
    Full-time
    Valhalla

    The Educational Technology Coordinator is responsible for supporting and enhancing the integration of technology within the educational environment of the School of Medicine. This role involves coordinating technology initiatives, providing support to staff and students, and ensuring the effective use of educational technology resources. The coordinator will work closely with educators and administrators, to facilitate technology adoption and ensure a seamless learning experience. Responsibilities Technology Integration: Assist SOM course faculty and staff with upload, organization, and moderation of teaching content in the learning management system Assist in the collection, formatting, and data entry of: The school of medicine curriculum schedule The school of medicine mapping information The school of medicine teaching faculty information Publish daily lecture recordings and link to the SOM learning management system Provide administrative support to SOM teaching faculty in the management and organization of their exam question banks Assist with management of the Phase 3 grading workflow and processes in the SOM learning management system Technical Assistance: Troubleshoot technical issues related to SOM educational technology systems and tools Provide student support and proctoring for in-person SOM high stakes exams and in-person post exam review sessions Communication and Collaboration: Serve as a liaison between educators, students, and staff to facilitate effective communication and collaboration on SOM technology-related projects Provide updates to stakeholders on the status of SOM educational technology initiatives and issues Documentation and Reporting: Assist in the creation and update documentation of SOM educational technology tools and processes Generate reports on SOM educational technology usage, issues, etc Other duties as assigned Qualifications Education requirement: Bachelor’s degree in Educational Technology, Information Technology, Education, or a related field. Technical/computer skills: Demonstrated computer and technical literacy Understanding of instructional technology and best practices for its use in the classroom. Proficiency in Microsoft Office and Adobe Intermediate or higher skill level with Microsoft Excel or other spreadsheet software applications Prior experience: Experience with learning management systems (e.g., Moodle, Canvas, Blackboard) and educational software (Audience response systems, Lecture capture, electronic exam systems, etc.). Other Skills and Attributes: Excellent troubleshooting and problem-solving skills. Discretion and confidentiality in handling sensitive information. Detail-oriented, organized with a high degree of accuracy in work. Professional demeanor and strong interpersonal skills. Strong communication and interpersonal skills, with the ability to work effectively with diverse groups of stakeholders. Physical demands: Able to climb steps without assistive devices; Carry objects up to 100 lbs without assistance; Carry objects greater than 100 lbs with assistance; Able to walk, crawl, run, kneel, and stand for extended periods of time. Environmental demands: Able to perform duties indoors and outdoors without restriction regardless of environmental conditions.

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  • Front Desk Receptionist/Manager
    Front Desk Receptionist/Manager
    2 months ago
    $18–$25 hourly
    Full-time
    Rego Park, Queens

    As a Receptionist/Assistant you will be responsible for providing administrative support to ensure efficient operation of the medical office. You will support doctors and patients through a variety of tasks related to patient care management, organization and communication. The target is to complete all activities accurately, with high quality and in a timely manner. Many opportunities to move up in the ladder in the company and assume managerial position with paid vacation time as bonus. Responsibilities Organize and schedule appointments Update and file medical records and insurance reports Assist during medical examinations Produce and distribute correspondence memos, letters, faxes and forms Prepare and clean treatment rooms and medical instruments Skills Spanish speaking is a must Knowledge of medical office management systems and procedures Excellent time management skills and ability to multi-task and priorities work Social perceptiveness and service oriented Strong organizational and planning skills Proficiency in MS Office and patient management software Job Types: Full-time, Part-time Pay: $18.00 - $25.00 per hour Benefits: 401(k) matching Employee discount Flexible schedule On-the-job training Opportunities for advancement Paid sick time Paid time off Schedule: 10 hour shift 8 hour shift Language: spanish (Required) Work Location: In person

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