Payroll Supervisor
21 hours ago
Houston
Job Description Job Summary The Payroll Supervisor is responsible for ensuring that all employees receive accurate and timely pay while fully understanding their compensation. This role supports the Payroll Supervisor in auditing and verifying timekeeping records, including hours worked, deductions, and withholdings, to ensure compliance with state and federal regulations. The Payroll Administrator collaborates with multiple departments and employees to maintain an efficient and seamless payroll process. Key responsibilities include providing information and responding to employee inquiries regarding payroll matters, issuing paychecks and managing direct deposits, tracking hours worked to ensure accurate payment, and maintaining up-to-date employee records. The Payroll Administrator also ensures that any employee changes are entered accurately and processed in a timely manner. Key Interactions All company employees, vendors, and outside agencies Job Responsibilities, Required Knowledge, Skills • Ability to communicate effectively and professionally, • Ability to familiarize yourself with company documents, including policies and procedures, and the company Towing Management Systems (T.S.M.S), • Ability to maintain confidentiality in all matters and areas of the organization, • Ability to manage multiple demands simultaneously while maintaining service standards, • Ability to multitask, meet tight deadlines, and perform meticulous self-review of work products for quality in a dynamic environment, • Ability to operate and drive various types of vehicles as needed to perform job duties, • Ability to understand and execute complex oral and written instructions, • Ability to understand and execute complex oral and written instructions.Ability to work independently with minimal or no guidance, • Ability to work in a team setting, • Ability to work independently with minimal or no guidance, • Adhere to all company policies and procedures, • Attention to detail, • Contributes to team effort by accomplishing related results as needed, • Data entry skills, • Determines payroll liabilities by calculating employee federal and state income and social security taxes, and the employer's social security, unemployment, and workers’ compensation payments, • Excellent written and verbal communication skills, • General math skills, • Interpersonal skills, including self-awareness and the ability to deal professionally with others and always make professional judgments, • Knowledge of payroll principles, • Maintains payroll information by collecting, calculating, and entering data., • Maintains payroll operations by following policies and procedures; reporting needed changes, • Must be a team player and support the mission, vision, and goals of the company and the department, • Must be service-oriented and customer-centric to all internal and external customers, • Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages, • Proficient with MS Office, with a strong focus on Microsoft Excel, • Proven ability to troubleshoot, test resolutions, and escalate common issues, • Proven analytical and problem-solving skills, • Provides payroll information by answering questions and requests, • Resolves employee payroll issues that have implications beyond their own area, • Resolves payroll discrepancies by collecting and analyzing information, • Strong communication, organizational, analytical, time management, problem-solving, interpersonal, and planning skills, • Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers Education & Experience • A High school diploma or GED is required; an advanced degree is preferred; extensive experience may be considered in lieu of education, • Attention to detail and problem-solving skills, • Five years or more of experience in an accounting role with a heavy emphasis on payroll; ADP payroll experience preferred, • Excellent interpersonal skills, • Requires proficiency with computer hardware and software to include Microsoft Office applications, using a computer with a keyboard and mouse, navigation with a web browser, checking and sending email, and use of internet search engines Required Licensure & Certifications • Requires an active and valid driver's license Working Conditions • Work hours will be assigned based on business needs; however, work hours will typically be Monday-Friday from 7:30 am to 4:30 pm. By request from the department supervisor, manager, Controller, or CFO. Work hours may include irregular hours to assist in completing special tasks or assignments, • Out-of-regional travel may be required to attend training, seminars, or work-related events, • Work will be performed in the office Special Projects • Assist the payroll supervisor, department manager, Controller, or CFO when requested to complete special projects and complete all assignments within a negotiated time frame established by the department manager, • Completion of other duties as assigned by the payroll supervisor, department manager, Controller, or CFO as it relates to the program and position Behavioral Competencies Advise/Delegate Broadly shares both responsibility and accountability. Keeps the payroll supervisor and controller, and other stakeholders, informed on the status of all projects, especially during month-end and year-end close cycles. Voicing problems, comments, or concerns immediately without delay. Clearly and comfortably delegates important tasks and decisions. Professional Integrity Ethical behavior and professionalism towards all employees and vendors are always expected. Time Management • The candidate is comfortable with goal setting and working in a team setting, • The candidate must be able to prioritize and complete tasks promptly, • The candidate has excellent time management skills and the ability to multitask and prioritize work Teamwork • The candidate is autonomous, self-motivated to complete work-related tasks and solve problems, reliable, customer service-oriented, and intrinsically driven to collaborate with and help the organization achieve the overall department's vision and goals, • The candidate should be comfortable working autonomously and as a team while always maintaining professionalism, • The candidate must be able to collaborate with others to problem-solve and establish effective solutions to problems, • The candidate understands the urgency of ensuring business continuity and will set and manage reasonable expectations for stakeholders regarding the resolution of issues. Listening • The candidate must be able to understand and act upon verbal direction or explanation of support needs Resourcefulness • The candidate will not hesitate to share creative or innovative ideas that will yield efficiency or providea resolution to needs or problems, • The candidate will be proactive, working cross-functionally as needed to provide answers and solutions, • The candidate will not hesitate to seek guidance and support from other employees to complete their job duties safely and effectively Essential Job-Related Physical & Mental Requirements Physical: • Ability to ascend and descend stairs, • Ability to bend, twist, kneel, stoop, and or reach for items, • Ability to board vessels safely, • Ability to detect and write effectively, • Ability to handle objects, • Ability to have visual acuity to operate a motor vehicle and observe objects within the work setting, • Ability to hear with or without aid, • Ability to move around within an office setting and or other locations as needed, • Ability to operate office equipment, • Ability to operate vehicles and machinery as needed within the scope of work, • Ability to push, pull, and or squat, • Ability to remain in a stationary position for long periods, • Ability to transport, adjust, and or move items up to 25 lbs, • Ability to accept constructive criticism, • Ability to anticipate needs, • Ability to cultivate a positive working environment, • Ability to express oneself clearly and effectively, orally and in writing, and use ethical and professional judgment, • Ability to deal professionally, ethically, and effectively with customers, co-workers, vendors, and the public, including providing professional courtesy, tact, decision-making skills, prompt responsiveness, efficiency, and courteous customer service and assistance to all, • Ability to maintain regular attendance, • Ability to meet deadlines, • Ability to be professional and use professional judgment 100% of the time, • Ability to multitask and plan time efficiently 100% of the time, • Ability to perform job description and duties with minor supervision, • Ability to reason and analyze effectively, • Ability to solve practical problems as it relates to the position, • Ability to understand, communicate, and comprehend information in English, • Ability to work professionally with others 100% of the time, • Required to pass and maintain all mandatory training, • Requires the ability to work collaboratively in a team setting, • Ability to work alone, • Ability to work closely with others, • Ability to work long and or irregular hours, • Potential exposure to tobacco products, • May be exposed to excessive noises, • May be subjected to both inside and outside environmental conditions, which include variations in temperature, dampness, humidity, heat, and cold, • May be subjected to exposure to fumes, dust, gases, and or chemicals, • May be subjected to water and or liquids, • Travel by motor vehicle, van, bus, or plane We are an equal opportunity employer and prohibit unlawful discrimination per federal, state, and local laws. We value diversity and are committed to being an inclusive environment for all candidates and employees representing a variety of backgrounds, perspectives, and skills. All employment is based on qualifications. Qualified individuals must be able to perform all the functions listed in the job description with or without reasonable accommodation as based on ADA requirements.
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