Executive Administrative Assistant
hace 7 días
Williamsville
Job Description Jenny Bour with Robert Half is working with an established organization that is looking for a detail-oriented Executive Administrative Assistant to provide high-level support to senior leadership and various departments within the organization. This in-office Executive Administrative Assistant role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a dynamic environment. The ideal Executive Assistant candidate will excel in administrative tasks, reporting, and cross-functional collaboration while maintaining a thorough and proactive approach. Responsibilities will include... • Deliver comprehensive administrative support to senior executives, including the President and other executives., • Organize and coordinate meetings, travel arrangements, and conference room bookings with meticulous attention to detail., • Prepare agendas, presentations, reports, budgets, and meeting minutes to ensure seamless operations., • Manage and produce daily, weekly, monthly, and annual reports to support business objectives., • Handle correspondence, mail, and shipping logistics efficiently., • Maintain office supplies, equipment inventories, and departmental records, ensuring smooth day-to-day operations., • Coordinate vendor relationships, supply orders, and departmental requests to meet organizational needs., • Analyze operational data and generate insightful reports to aid decision-making., • Oversee databases, corporate rosters, and archived records to ensure accurate record-keeping., • 5+ years of administrative experience, • Experience supporting C-Level Executives, • Advanced proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook., • Exceptional organizational, communication, and time management skills., • Proven ability to work independently while managing multiple tasks in a fast-paced environment., • Familiarity with expense tracking, invoice processing, and executive presentations. ***For immediate and confidential consideration, please apply directly or send your resume to Jenny Bour via LinkedIn.