Accounts Payable - Bilingual Spanish
17 days ago
Houston
Job Description OBJECTIVE The Accounts Payable is responsible for supporting various accounts payable functions. Key responsibilities include processing accurately supplier invoices, identifying and resolving discrepancies in coordination with different areas across multiple locations of clients, providing updates to vendors regarding their statements of account, and sending reminders for outstanding invoiced materials and services pending receipt. ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following, additional duties may be assigned) • Monitor and distribute daily the invoice inbox, preparing invoices for daily processing., • Prepare, review, and register invoices in the company’s Accounts Payable system, ensuring accuracy by verifying purchase order amounts and quantities, applying discounts, and performing three-way matching of purchase orders, goods receipts, and invoices., • Apply credit notes for liquidated damages on delay in HITEC and SAP., • Register and review the processing of material, spare parts, services, freight, and inspection invoices., • Review and compare invoices with purchase orders to ensure accuracy of prices, payment terms, and charges, and verify that all invoice information matches the corresponding Purchase Order in the SAP R/3 System., • Reconcile vendor statements to identify and resolve discrepancies., • Establish and maintain relationships with new and existing vendors, as well with clients., • Interact with associates at various levels of the company for verification and resolution of invoice receipt and pricing issues., • Upload daily exchange rates to the system., • File documents; imaging and filing., • Timely response to vendor inquiries., • Work with department to identify processes for improvement., • Comply with financial policies, procedures, and contractual requirements. QUALIFICATIONS / ATTRIBUTES • Honesty, trustworthiness, integrity, and dependability., • Basic Accounting knowledge, attention to detail, willingness to learn, organizational and communication skills, team player attitude. REQUIREMENTS Education Level: • Bachelor’s degree in Accounting, Business, or a related field is preferred., • An Associate’s degree with directly related work experience required. Years of Experience: • 0-2 years of relevant work experience required. Travel Requirements: 0-5%, primarily within the United States and Mexico, with potential for other locations. Travel will vary depending on the company’s needs. Language: Fluent in English and Spanish; Speak, read, and write. Special Requirements: • Experienced in Microsoft Office (Excel, Outlook), SAP and other ERP is a plus., • Proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP/XLOOKUP, general functions) required., • Superior organizational skills and attention to detail., • Must be able to effectively communicate with employees and work in a team environment., • Ability to meet deadlines in a fast-paced environment., • Knowledge of general accounting principles and practices, automated accounting systems, and accounts payable. COMPETENCIES To perform the job successfully, an individual should demonstrate the following competencies: • Effectiveness, • Responsibility, • Integrity, • Information Management, • Communication, • Adaptability, • Teamwork, • Identity, • Safety, • Leadership, • Strategic Planning PHYSICAL DEMANDS This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Must be able to lift 10-20 lbs. occasionally. PPI is an E-Verified participating employer EQUAL EMPLOYMENT OPPORTUNITIES PPI, Inc. is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. Company DescriptionPEMEX Procurement International, Inc. (PPI) was created in 1994 (formerly known as Integrated Trade Systems, Inc.) to provide procurement services to PEMEX and its Productive Subsidiary Companies. PPI is based in Houston, Texas and has been conducting business for more than 20 years with suppliers located all over the world. The main products of interest to its clients include oil well drilling and production equipment, marine equipment, engines, turbines, compressors, chemical products, and related services.PEMEX Procurement International, Inc. (PPI) was created in 1994 (formerly known as Integrated Trade Systems, Inc.) to provide procurement services to PEMEX and its Productive Subsidiary Companies. PPI is based in Houston, Texas and has been conducting business for more than 20 years with suppliers located all over the world. The main products of interest to its clients include oil well drilling and production equipment, marine equipment, engines, turbines, compressors, chemical products, and related services.