Executive Assistant to the CEO
hace 4 días
Albuquerque
Job Description ???? Join Our Team as an Executive Assistant to the CEO Location: Albuquerque, NM Type: Full-time | In-person Hours: 40 hours per week Compensation: Competitive, based on experience Reports To: CEO ???? About the Role: At The Community Lighthouse, we are on a mission to heal the world—one child and family at a time. We're seeking a highly organized, proactive, and relationship-focused Executive Assistant to the CEO who will serve as a true strategic partner. This role exists to create time, focus, and relational capacity for our CEO by managing schedules, follow-through, and visibility—both internally and in the community. You will be the linchpin behind the scenes, ensuring the CEO operates at peak performance through streamlined systems, clear communication, and consistent execution. ???? Why This Role Matters: This is not a traditional admin role. As the Executive Assistant, you’ll: • Anticipate needs and provide strategic insight, • Coordinate high-impact meetings and events, • Nurture key relationships with community leaders, referral partners, and political figures, • Ensure our CEO’s brand and voice are clearly communicated in all channels, • Serve as a gatekeeper and thought partner, helping turn long-term strategy into daily action ???? Key Responsibilities:⏱ Time & Calendar Management • Maintain a strategic calendar aligned with top priorities, • Block time for deep work, rest, and family balance, • Prep daily agendas and materials for CEO meetings ???? Meeting Coordination & Follow-up, • Ensure every meeting has an agenda, pre-read materials, and clear follow-up tasks, • Attend leadership meetings, capture notes, and track progress in Asana ???? Communication & Inbox Management, • Triage CEO inbox daily, escalate only priority messages, • Draft professional correspondence, talking points, and internal updates, • Maintain discretion and manage sensitive information with care ???? Task, Project & System Oversight, • Keep the CEO’s dashboard updated in Asana, • Identify bottlenecks and make proactive recommendations, • Introduce at least one system/process improvement per quarter ???? Relationship Management, • Manage the CEO’s relationship tracker in Monday.com, • Coordinate engagement with community, political, and industry stakeholders, • Track birthdays, milestones, and follow-up opportunities, • Prepare thoughtful acknowledgments (gifts, thank-you notes) ✈️ Travel & Event Planning, • Coordinate all CEO travel logistics and attendance at events, • Plan internal retreats and leadership offsites ???? Strategic Alignment & Brand Stewardship, • Lead daily and weekly syncs with the CEO to align priorities, • Support the CEO’s public presence, speaking engagements, and media outreach, • Ensure digital and in-person visibility is aligned with brand and mission ???? Personal & Household Support, • Coordinate personal appointments, reservations, and family scheduling, • Manage household vendors and services (e.g., repairs, deliveries, maintenance), • Order household supplies or assist with errands as needed, • Support family and personal travel planning and logistics, • Organize home office needs or special household projects, • Track and coordinate family events, celebrations, and seasonal needs, • Assist with general organization and life logistics to protect the CEO's mental and emotional bandwidth???? Success in This Role Means:, • 98%+ scheduling accuracy and calendar alignment, • 100% of meetings have agendas and follow-up, • 100% of key relationships are followed up within 2 weeks, • CEO spends ≥90% of time on high-value work, • Inbox is triaged daily and trust is never breached, • Exceptional organization, time management, and follow-through, • Strong writing and communication skills, • High emotional intelligence and confidentiality, • Tech-savvy (Microsoft 365, Asana, Monday.com, Teams), • Systems thinker with detail-oriented execution, • Strategic mindset—you can connect tasks to big-picture goals, • Calm under pressure and highly adaptable Preferred Experience, • Prior experience in an Executive Assistant or high-level support role, • Background in community engagement, politics, or nonprofit sectors, • Familiarity with branding and professional communications ???? Our Values: We’re guided by our BRIGHT values: • Be the Example, • Relationships First, • Inspire Play, • Growth & Curiosity, • Health & Wellness, • WORK-LIFE BALANCE, • SUPPORTIVE CULTURE, • GROWTH OPPORTUNITIES, • DIVERSITY, EQUITY, and INCLUSION, • Up to 3.5 WEEKS PTO & PAID SICK LEAVE, • 6 PAID HOLIDAYS, • Medical, Dental, Vision, and Life Insurance, • PAID MATERNITY LEAVE, • DISCOUNTED GYM MEMBERSHIP, • 401K - 4% MATCH ???? Ready to Apply? If you're energized by creating order, streamlining systems, and supporting meaningful impact from behind the scenes—we want to hear from you! #IND1