Principal Court Clerk, Supervisor
5 days ago
Kansas City
Job Description The Principal Court Clerk, Supervisor oversees advanced electronic court filing and case processing within the Missouri State Court System. This role requires independent judgment and the effective application of court statutes, policies, and regulations with minimal supervision. • Frequent public interaction and exceptional customer service are essential., • Work may also involve financial record-keeping within an automated case management system., • The Principal Court Clerk may supervise and guide court personnel, shifting from individual responsibilities to team leadership as needed., • In the absence of the circuit clerk, this role may assume office leadership and expanded administrative responsibilities. Characteristic Duties: • Performs case processing, including receiving and initiating case files, as core responsibilities., • Performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments, executions, bond settings, and managing docket control., • Reviews legal documents for the necessary information required for filing., • Determines required processing and takes action in accordance with court rules, requiring detailed knowledge of applicable terminology, rules, and procedures., • Performs accounting duties in receiving and disbursing monies, reconciling financial accounts, and preparing daily and monthly financial reports., • Provides information and customer assistance in person, by telephone, email, or other means (without giving legal advice) to pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges., • Prepares a variety of documents related to court operations, including court orders, court calendars, notices of hearings, court appearances, or reports., • Coordinates the flow of documents necessary for court assignments., • Properly queues electronically filed proceedings for processing., • Contact attorneys and other court personnel to resolve technical discrepancies with court filings., • At times, the Principal Court Clerk may take on a supervisory role, assigning, directing, supervising, and coordinating office personnel and participating in the hiring process., • May assist in preparing the court budget and answer procedural questions for staff., • May coordinate, supervise, or deliver training on procedural and/or technical matters., • May take a lead role when implementing new technology, court procedures, and other projects., • Engages in complex tasks. Prepares, analyzes, or supervises the preparation and timely dispatch of operational and financial reports as required or requested., • May participate in financial audit activities., • Enters orders, court dates, pleadings, and other court matters., • Assists appointing authorities or managers with employee time and attendance and helps distribute workloads., • Assists with on-the-job training for new staff and enters orders, court dates, pleadings, and other court matters., • Interacts with the public in a timely and courteous manner., • Creates and processes copies of official legal documents., • Assists appointing authorities or managers with employee time and attendance and helps distribute workloads. Minimum Education & Experience: (Equivalent combination of relevant education and experience may be substituted on a year-for-year basis, provided a high school diploma or GED has been obtained.) • Education: High School Diploma or equivalent, • Experience: Three years of varied administrative experience. Must have performed a wide range of technical office duties. One year must be in a supervisor capacity. Knowledge, Skills, & Abilities: (This job description does not include specific physical requirements necessary to perform the job, such as carrying, standing, and lifting. Such requirements vary from position to position and may be determined by the appointing authority.) • Comprehensive knowledge of court procedures and policies, legal documents, laws, and legal factors pertaining to the court. Advanced knowledge of organization operations, functions, and the scope of authority of the court., • Ability to work independently. Can manage time well and handle high-volume workloads. The work environment has changing priorities and high stress., • Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives., • Ability to maintain a variety of complex records and prepare reports from an automated system., • Ability to establish and maintain effective working relationships with internal and external stakeholders., • Ability to communicate clearly and concisely. Can do so verbally and in writing, with tact and courtesy, with diverse parties., • Ability to work with minimal supervision and follow oral and written instructions., • Requires strong time management, organization, and attention to detail., • Ability to recognize and troubleshoot employee relations issues and resolve or report issues as appropriate., • Ability to be detail oriented., • Ability to recognize and troubleshoot employee relations issues and resolve or report issues as appropriate., • Ability to plan, assign, and supervise the work of subordinate employees engaged in a variety of activities., • Ability to analyze and interpret complex sets of data, draw meaningful conclusions, and communicate the results in an effective manner.Company DescriptionJoin the dedicated team at the 16th Judicial Circuit of Missouri. Each day offers an opportunity to make a meaningful difference for Jackson County citizens. You’ll enjoy a supportive environment that values your contributions and fosters professional growth. United by a commitment to justice and fairness, we uphold legal standards with integrity. As a team member, you’ll serve the community with pride, ensuring safety, protection, and transparency. Start a rewarding career where your work has purpose and impact. Join something greater than yourself! 16th Judicial Circuit of Missouri is a Equal Opportunity Employer.Join the dedicated team at the 16th Judicial Circuit of Missouri. Each day offers an opportunity to make a meaningful difference for Jackson County citizens. You’ll enjoy a supportive environment that values your contributions and fosters professional growth. United by a commitment to justice and fairness, we uphold legal standards with integrity. As a team member, you’ll serve the community with pride, ensuring safety, protection, and transparency. Start a rewarding career where your work has purpose and impact. Join something greater than yourself!\r\n\r\n16th Judicial Circuit of Missouri is a Equal Opportunity Employer.