Executive Assistant
hace 22 días
Tampa
Job Description Metro is a forward-thinking real estate development company transforming communities across Florida. Were driven by innovation, collaboration, and a commitment to excellence. Our projects bring together cutting-edge amenities, vibrant community planning, and future-focused design. At Metro, people are our greatest asset and we invest in those who are ready to grow and lead Overview: We are seeking a dedicated Executive Assistant to provide high-level support to the Principal of Metro Development Group. In this role, you will help manage Metros day-to-day operations while also supporting ULTRAFi, Metros high-speed internet and smart-home technology platform. The position plays a critical role in managing priorities, driving follow-up, and ensuring seamless execution across both Metro and ULTRAFi initiatives in a high-traffic, fast-paced environment. The ideal candidate is highly organized, detail-oriented, and reliable, with a strong sense of ownership. They will serve as a trusted partner, keeping track of commitments, following through relentlessly, and ensuring the executives priorities are managed efficiently. This role requires a highly adaptable individual who can manage priorities during and beyond standard office hours, complements the executives strengths, maintains a positive personality, and thrives in an environment with frequent interruptions. Schedule: In-office, Monday through Friday, starting at 8:30 a.m. and typically ending between 5:306:00 p.m., with flexibility for extended hours as required to support the Principals priorities. Occasional weekend work may be required, which can typically be completed remotely. Responsibilities: • Manage the Principals calendar, meetings, and communications with professionalism, clarity, and conciseness., • Take accurate and actionable meeting notes, track follow-ups, and ensure deadlines are met without constant direction., • Support ULTRAFi operations, including contract tracking, billing coordination, research, and process organization (approximately 25% of role)., • Draft professional correspondence, reports, and summaries aligned with the Principals style and voice., • Organize, prioritize, and execute administrative and operational tasks efficiently in a high-energy environment., • Collaborate effectively with cross-functional teams and stakeholders to ensure smooth execution of initiatives., • Maintain confidentiality and handle sensitive information with integrity and discretion., • Utilize technology and organizational tools (Microsoft Office, Outlook, Excel, and other platforms) to streamline processes., • Exhibit flexibility to manage occasional after-hours or remote tasks when required., • Anticipate needs, identify gaps, and proactively resolve issues before they escalate. Qualifications: • Minimum 5 years experience in an Administrative Assistant, Executive Assistant, or similar support role., • Exceptional organizational skills with the ability to manage multiple priorities and follow through with precision., • Strong written communication skills, including concise email drafting, professional correspondence, and clear reporting., • Excellent note-taking skills and follow-up discipline in high-volume environments., • Strong problem-solving skills with the ability to think independently, adapt quickly, and make sound, informed decisions., • Self-motivated, detail-oriented, and accountable, capable of completing tasks efficiently with minimal oversight., • Tech-savvy and comfortable with Microsoft Office, scheduling platforms, and productivity tools., • Integrity and discretion in handling confidential information., • Ability to thrive in a fast-paced, high-interruption environment., • Experience supporting multiple business lines or operations simultaneously., • Familiarity with contract tracking, billing processes, or project coordination., • Previous exposure to executive-level decision-making and cross-functional collaboration., • Metro Development Group maintains a zero-tolerance drug and alcohol-free workplace policy. Offers of employment are conditioned upon the completion of a pre-employment drug test., • A pre-employment background check is required for all positions., • Competitive pay, • Opportunities for career growth, • Excellent Medical, Dental, Vision and Life Insurance, • 401(k) Retirement Plan, • PTO Paid Time Off, • Paid Holidays The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. • Typical office environment with low-level noise exposure., • Prolonged periods sitting at a desk and working on a computer., • Must be able to lift up to 15 pounds at times., • Must be able to navigate various departments of the organizations physical premises., • May require extended hours, including evenings and weekends, depending on project needs.