Trabajos transaction coordinator en East Elmhurst, New YorkCrear alertas

• Job Type: Officer of Administration, • Bargaining Unit:, • Regular/Temporary: Regular, • End Date if Temporary:, • Hours Per Week: 35, • Standard Work Schedule:, • Building: Reporting to the Administrative Manager of Columbia Stem Cell Initiative (CSCI), the Finance and Administrative Coordinator provide direct oversight of financial operations and will also assist in a range of ongoing and special departmental programs and activities. The position is currently part-time with the potential of becoming full time with the growth of the Initiative. Responsibilities Finance • Initiate financial transactions such as employee reimbursements, visitor reimbursements and honorariums, purchase requisitions, and journal transfers., • Act as a liaison to vendors regarding such topics as vendor setup/management, order follow-up, and invoice payment. Maintain documentation on purchases in a compliant manner. Advise researchers and other personnel on purchasing policy, procedures, and best practices., • Generate invoices, initiate funding transfers, and track collections. Assist with annual budgeting and rate setting process., • Working closely with managers of DA/Core service facilities, manage service center finances., • Assist Department Administrator with annual budgeting process and other financial planning., • Act as departmental expert on purchasing process. Prepare complex requisitions, including for large capital equipment purchases. Work closely with laboratory manager(s) to ensure efficient and compliant purchasing of lab supplies and other materials. May review/approve others' purchases., • Provides administrative support for the unit and cross covers other administrative positions., • Assist with oversight and implementation of programmatic activities to include:, • Marketing for monthly programs., • Organization and set up of monthly CSCI programs that include the Work in Progress talks and Seminar Series. Tracking of attendance and feedback., • Organization and set up of special events such as the retreat., • Management of CSCI conference room usage., • Helping with floor organization, submission of work orders, troubleshooting issues., • Updating the department website., • Posting events on university calendars., • Experience using financial transaction systems at Columbia University or a similar institution or company., • Excellent organizational and analytical skills., • Demonstrated proofreading and editing skills with documents such as grant proposals or reports., • Ability to multi-task and perform as part of a team., • Requires knowledge of Microsoft Office suite, including strong familiarity with Excel., • Applicant must be highly organized, reliable, and dependable, with a clear track record of accountability and ability to follow through on assigned tasks., • Strong oral and written communication skills required., • Must have an ability to manage multiple competing priorities, • Experience in a higher-ed administrative office and familiarity with higher-ed administrative policies and standard procedures. Columbia University is committed to the hiring of qualified local residents.

Job Description ABOUT THE FOUNDATION The Robert Rauschenberg Foundation builds on the legacy of artist Robert Rauschenberg, emphasizing his belief that artists can drive social change. Rauschenberg sought to act in the "gap" between art and life, valuing chance and collaboration across disciplines. As such, the Foundation celebrates new and even untested ways of thinking. POSITION SUMMARY The Robert Rauschenberg Foundation is seeking a highly organized, detail-oriented Accounts Payable Coordinator to administer the Foundation's day-to-day accounts payable and expense processing on a part-time basis. Reporting to the Director of Finance, this part-time role is responsible for executing established AP workflows, applying coding guidance, maintaining audit-compliant supporting documentation, and preparing transactions for review and approval in accordance with internal controls. The Accounts Payable Coordinator works closely with the Accountant on the review of accounts payable and expense transactions and serves as the primary operator of the Foundation's AP and spend management systems during an upcoming system transition. The role does not exercise independent accounting judgment or approval authority. KEY RESPONSIBILITIES • Administer and process the Foundation's accounts payable and expense management activities, including invoice intake, coding, routing, and batch preparation, in accordance with established workflows and systems., • Apply established coding guidance and procedures to AP and expense transactions; identify and escalate nonstandard, unclear, or incomplete items for review., • Prepare, archive, and maintain complete, accurate, and audit-compliant supporting documentation for all AP and expense transactions., • Operate AP batch workflows as designed by the Director of Finance, including preparing batches, monitoring approval status, and resolving processing issues prior to payment., • Serve as the primary operational point of contact for routine vendor and internal inquiries and coordinate with the Accountant on transaction review and period-end cut-off procedures., • Three or more years of experience administering accounts payable and/or expense processing in a structured finance or operations environment., • Hands-on experience using AP or spend management systems (e.g., BILL, Divvy, RAMP, or comparable platforms)., • Strong attention to detail with the ability to apply established coding guidance, follow defined workflows, and maintain complete, accurate, and audit-ready documentation., • Strong organizational skills and clear written and verbal communication for routine vendor and internal coordination., • As the Robert Rauschenberg Foundation is located in a historic building, entrance to the office requires the ability to walk up 13 steps., • While largely sedentary, this position requires the ability to sit, stand, as well as speak, and hear, sometimes for extended periods of time. COMPENSATION The anticipated hourly rate of pay for this position is between $30.00 - $35.00 per hour, contingent upon experience. EQUAL EMPLOYMENT OPPORTUNITY The Foundation is committed to fostering an equitable and inclusive work environment where everyone can thrive. As an equal opportunity employer, we value diversity in all its forms and actively seek to attract a wide range of talented individuals. We strongly encourage applications from people of all backgrounds, particularly those from communities historically underrepresented in arts organizations.

Job DescriptionSalary: $19.23-21.63 per hour PRIMARYFUNCTION In the capacity as Administrator, position is responsible for the administration for all Watches sales in New York and supporting Watches sales in Geneva, Hong Kong, and London. In this capacity, the position will act as a liaison on behalf of the Watches department for both internal and external clients with a focus on handling consignment contracts, shipping, accounting for property inventory and supporting issues surrounding client account settlement. This role is also required to work in partnership with a Senior Administrator and Shipping Coordinator, and directly with the Head of Sale, Watches to manage and organize all day-to-day activities, and work on specific administrative, financial, or logistical tasks as required. The Administrator will also support the production of the New York Watches catalogues, assisting the Specialists as needed in research, ordering extracts, liaising with the photography studio and watchmakers, and administering after sales efforts including invoicing clients and shipping watches. In the capacity of Executive Assistant, this position will work directly with the Deputy Chairman, Head of Watches Americas, based in New York, with dotted line to the Head of Sale, Watches, Americas, to coordinate and support a range of administrative, financial, and logistical responsibilities to ensure a smooth running of the office and client transactions in the Americas. This role is tailored toward a candidate who has a strong interest in learning about Watches and the auction market, and already has a background in administrative duties and client-facing experience, with the ultimate goal of growing their career within the Watches Department for Phillips. This role requires a high degree of organization, meticulous attention to detail, proactivity, multi-tasking and discretion. Phillips values a workforce with a wide variety of experiences, backgrounds and skills, so we encourage you to apply even if you do not meet all of the qualifications. DUTIES AND RESPONSIBILITIES Sale Coordination • Issue client contracts for upcoming sales and after sales and record data using internal systems as required., • Support NY auctions and participate in telephone bidding and any other duties as required., • Organize and coordinate sale activities including client views, condition report dispatch, and bidding registrations., • Facilitate digital catalogue production with exacting attention to lot order, estimates, symbols, property titles and copy proofing., • Maintain and actively manage a high-volume sale by tracking and updating master excel list and consignor files., • Support Head of Americas, Head of Sale, and Senior International Specialist as required, including but not limited to: tracking pending consignments; tracking and ensuring marketing promises are executed; assisting with the catalogue and exhibition layouts; and setting up pre-sale meetings. Inventory Management & Shipping • Account for and manage all inventory., • Manage import and export paperwork., • Organize shipments for both consignors in preparation for the sale and after the sale for eventual buyers as required and liaise with shipping partner and other departments/locations as necessary., • Support Senior Administrator and Shipping Coordinator in the organization of international exhibition tours and carnets, • Coordinate trips to watchmaker as needed Department Management • Collaborate with individuals within the sale team, support departments and other sale administrators globally within the organization, making sure to appropriately escalate and problem solve where necessary., • Organize and support business getting campaigns, valuation days, and events with Phillips staff., • Maintain Department files, Excel files and internal client databases., • Serve as a viewing assistant for allexhibitions, • Schedule appointments and meetings, liaising with clients and specialists, • Provide onetoone support for the department by fielding mainline phone calls, answering basic questions in a professional manner and liaising with Phillips Specialists and Support Departments where necessary., • Provide departmental administrative support including scanning, filing, overall department organization, and ordering office supplies, • Other duties as assigned by management. Executive Assistant • Act as an extension of the Deputy Chairman and Head of Watches, Americas office, serving as liaison between Phillips top clients to ensure a seamless experience, in addition to working on all administrative and office duties as necessary., • Make travel arrangements as requested, utilizing the approved travel agency, and adhering to company travel guidelines., • Submit expense reports, using the standard platform and adhere to the timescales defined by the finance team., • Coordinate all aspects of Head of Watches calendar and communications for external and internal needs, including: scheduling meetings, responding to various requests, calls, and invitations., • Coordinate regularly with Client Strategy and Business Development to receive targeted client data, and work closely with the NY Watches Team on client outreach, visit planning, and follow-up., • Foster and maintain a fluency in Phillips internal systems., • Liaise with Head of Sale and Senior Administrator and other individuals within the company to manage consignments and ensure a smooth transaction process for clients., • Assist with sales preparation and client management including registering new client accounts, obtaining and filing sensitive client identification documents, completing bid registration forms, and supplying sale materials to clients., • Work on-site at auctions and special events, as required, which will periodically involve evening and weekend working., • Perform any other adhoc duties as requested. PROFESSIONAL SKILLS AND EXPERIENCE • Computer literate and proficient in Microsoft Office Software (Excel, Outlook, Word and PowerPoint), required., • A minimum of one years work experience in a similar role, preferred., • Some experience in a client or customer-facing role, preferred., • Interest in watches and/or the luxury market, preferred. EDUCATION AND TRAINING • Bachelors degree or equivalent experience., • A background in Watches is desirable., • International languages: desirable, particularly French, Spanish, German, Italian, Mandarin, or Cantonese. PERSONAL ATTRIBUTES • Outstanding client-relations/client service and presentation skills, • Ability to communicate in a professional manner with a wide variety of international clients and internal colleagues including written and verbal communication., • Excellent time management skills with the ability to work under pressure and prioritize to meet strict deadlines, • Ability to work independently and collaboratively on a team., • Ability to deal effectively and efficiently with multiple tasks, • Proactive with excellent organizational skills, • Meticulous attention to detail, • Ability to work professionally with all other areas within the business., • Ability to handle confidential information discreetly and responsibly., • Ability to learn Phillips internal programs, systems and software. WORKING CONDITIONS • Work is undertaken primarily within an office environment in our 432 Park Avenue New York City location, • Flexibility with working hours including some evenings and weekends ADDITIONAL INFORMATION • The hourly pay range for the role is $19.23-21.63 per hour.

Job DescriptionSalary: Job post summary Date posted:April 3, 2025 Pay:$40,000.00 - $50,000.00 per year Job description: Top Title Insurance Producer for over 25 years in business with well-established office in its own prestige office building located in prime location in Queens County looking for Closing Coordinator to assist in daily operation. Responsibilities: • Oversee all stages of real estate transaction files, ensuring smooth progression from start to finish., • Communicate effectively and professionally with title closers and real estate professionals., • Manage and process seller and buyer affidavits with attention to detail., • Monitor and respond to emails, generate title policies, and prepare detailed reports., • Bachelor's Degree, • Strong communication skills and work well with others and as part of a team, • Ability to multitask, • Able to work under pressure and on tight deadlines, • Proficient PC skills, • Organized and detail oriented Benefits: • 401(k), • Health insurance, • Paid time off Schedule: • 8 hour shift, • Monday to Friday Work Location: In person

Job DescriptionTransaction Coordinator House Buyers of America is looking for a remote Settlement Coordinator to ensure all acquisitions and dispositions go to settlement in a timely manner. What you will do: • Ensure acquisitions are processed in a timely manner to ensure properties get on market quickly, • Act as a dedicated representative to customers throughout the settlement process, • Review and enter contracts/settlement statements and ensure they are entered into our CRM properly, • Manage relationships with title companies and ensure that all settlements are being processed timely, • Assist with property marketing including ordering professional pictures, generating online listings, and staging properties, • Partner with the construction department to ensure all projects are completed prior to listing, • Assist House Buyers of America's expansion into new geographic markets, • Sign closing documents About You: • You have 2+ years of experience in the settlement/title industry, • You have a High School Degree (Bachelor's degree preferred), • You have great communication and computer skills (including Microsoft Office), • Our company is FULLY REMOTE, • Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment, • 2025 Revenue is up 60% year over year compared to 2024, • 2025 Ratified acquisitions are up 70% year over year compared to 2024, • Q4 2025 sales are up 100% compared to Q3 2025, • Q4 2025 revenue is up 152% compared to Q4 2025, • Q4 Ratified acquisitions are up 64% compared to Q4 2025 House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. Total Compensation Range: $50,000-$75,000/year inclusive of base and bonus

As a CBRE Transaction Management Coordinator, you will support the real estate transaction management team which includes client listings and voucher processing for a single office.

As part of the transaction coordination group, you will support our Leveraged Debt Capital Markets (LDCM) business by coordinating the loan closing process and managing our loan pipeline. This includes managing all necessary approvals, dealing with lender queries, capturing transaction details, and

Job DescriptionWe are seeking a highly organized, detail-oriented Mandarin-speaking Administrative Coordinator to support a fast-paced real estate team. This role is primarily administrative, with exposure to both day-to-day operations and high-end luxury listings, including a $56M listing coming to market soon. It is ideal for someone who thrives behind the scenes, enjoys managing logistics, and communicates effectively in both English and Mandarin. Operations & Administrative Support Provide comprehensive administrative support to the team across buyer and seller transactions, including: * Managing incoming buyer and seller inquiries and routing leads appropriately * Assisting with transaction coordination from offer through closing * Preparing documents, disclosures, and internal tracking systems * Supporting listing preparation, including gathering property details and organizing marketing materials * Maintaining accurate client records and databases Showing & Scheduling Coordination * Coordinate and schedule all property showings on behalf of the team * Communicate with clients, agents, and listing contacts in both English and Mandarin when needed * Confirm appointments, manage calendar logistics, and ensure scheduling accuracy * Prepare detailed showing itineraries and access instructions * Troubleshoot scheduling conflicts and last-minute changes efficiently Client & Team Communication * Serve as a key point of contact for client communication, particularly for Mandarin-speaking clients * Provide timely updates to clients, agents, and team leads * Assist with follow-up communication after showings and client interactions * Ensure a high level of professionalism and responsiveness at all times Marketing & Listing Support * Assist with listing coordination, including marketing timelines and material preparation, specifically for a $56M listing coming to market soon. * Support both entry-level and luxury listings, including high-profile properties * Coordinate with photographers, staging companies, and marketing vendors * Help manage online listings and ensure accuracy across platforms Professional Qualities We’re Looking For * Bilingual (Mandarin Required): Strong verbal and written communication skills in both English and Mandarin * Detail-Oriented: Exceptional organizational skills with the ability to manage multiple tasks simultaneously * Highly Responsive: Quick, clear communication with clients and internal team members * Dependable & Professional: Strong sense of responsibility, discretion, and follow-through Team-Oriented: Willingness to support various aspects of the business as needed Why This Role This position offers the opportunity to be deeply involved in the operations of a high-performing real estate team, with exposure to both everyday transactions and luxury properties. It is ideal for someone looking to build a long-term career in real estate operations or administration while working in a dynamic, client-focused environment. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionSalary: $60,000-$90,000 MUST INCLUDE RESUME, COVER LETTER & TRANSCRIPT TO BE CONSIDERED FOR THE ROLE. Hawkins Delafield & Wood LLP is seeking a full-time Tax Paralegal / Project Coordinator. This is an excellent opportunity for a highly organized, detail-oriented professional who enjoys problem-solving, writing, and working in a fast-paced transactional environment, and who is interested in developing a long-term career within a law firm. Although the successful candidate will collaborate with attorneys and professional staff across the Firm, the primary office location will be either the Firms New York City or Newark, New Jersey office. About the Firm Hawkins Delafield advances the public good by helping governmental agencies, financial institutions, nonprofit organizations, and other mission-driven entities responsibly finance the infrastructure and public services on which communities rely every day. The Firm is nationally recognized for its specialization in government finance. Additional information about the Firm is available at hawkins.com. Position Summary The Tax Paralegal / Project Coordinator works closely with the Firms tax attorneys throughout the full lifecycle of financing transactions. This role combines substantive legal support with project coordination responsibilities and involves regular interaction with clients and other transaction participants.A polished, professional demeanor and strong communication skills are essential. Primary Responsibilities • Transaction Support, • Conduct project due diligence in connection with financing transactions, • Draft certificates and other transaction-related documents, • Attend meetings and participate in conference calls, • Assemble and organize transaction documentation, • Assist attorneys with all aspects of transaction closings Project Coordination • Manage project timelines and monitor key deadlines, • Maintain and update document tracking systems, • Coordinate meetings and prepare related materials, • Draft client memoranda and newsletters Qualifications • Bachelors degree with strong academic credentials, or commensurate professional experience, • Prior experience in public finance is preferred, but not required, • Excellent written and verbal communication skills, • Strong organizational and time-management abilities, • Demonstrated ability to manage multiple assignments and meet deadlines, • Proficiency in Microsoft Office, including Excel, • Proactive, detail-oriented, and enthusiastic about learning, • Willingness to work additional hours as necessary to meet transactional demands, • This position is an integral part of the Firms Tax Practice Group. The successful candidate must demonstrate sound judgment, intellectual curiosity, flexibility, and meticulous attention to detail. Compensation The anticipated starting base salary range for this full-time role is $60,000 to $90,000 per year. Actual compensation will depend upon several factors, including relevant experience, job-related skills, and qualifications. Hawkins is an equal opportunity employer, committed to a work environment in which all individuals are treated with respect and dignity. We believe that diversity is vital to the firms ability to provide our clients with the highest level of service. The firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, actual or perceived gender and gender identity, veteran's status or any other legally protected status. This policy pertains to every aspect of an individual's relationship with the firm, including recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

After undergoing a transformative restoration, The Waldorf Astoria.With a fresh, modern expression of its rich, authentic legacy, Waldorf Astoria provides guests the exceptional environment and the personalized attention of True Waldorf Service that creates unforgettable experiences for discerning t

This is a hybrid role and requires the candidate to be on-site at College Board's New York Office every Tuesday and Wednesday.The Risk Management division works to guide and support College Board and manage risk in a way that protects the organization while allowing it to pursue its mission and stra

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Maintains liaison with human resources and payroll, initiates transactions, and generates weekly payroll submissions.

The Center for Human Reproduction (CHR) is a leading fertility center based in New York City, recognized nationally and internationally for treating patients with multiple failed IVF cycles.Founded as one of the first IVF centers in the U.CHR specializes in treatment for diminished ovarian reserve.O

Castell’s is seeking a polished, detail oriented receptionist to serve as the primary point of contact for the restaurant.This role is central to how guests experience Castell’s before they arrive and requires professionalism, clarity, and strong hospitality instincts.This is not a call

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We are seeking a highly organized and proactive Events Coordinator to support the planning and execution of events and activations across multiple markets for a major global brand.

Project Data & Operations Coordinator.

New York State Gov - Office of Mental Health [Building Maintenance] As a Facility Operations Assistant at the State of New York, you'll: Perform basic building maintenance and repair tasks using the appropriate tools and equipment; Move furniture and office equipment as needed at various sites; Use

Ability to be cross trained as coordinator.

Handle catering requests for client/staff meetings Other Responsibilities Serve as backup for Mailroom/Facilities Coordinator Sort and distribute incoming mail Sort and prepare outgoing mail Notify employees of deliveries Assist with Corporate events - follow up with vendors, arrangements, set up, c

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The Medical Office Assistant performs various duties as a member of the health team in the treatment and care of patients and their families and also assists with tasks to support the unit.The position works under the supervision of an LPN/RN.The Medical Office Assistant must demonstrate knowledge o

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Tribeca Pediatrics was founded by Dr.Michel Cohen, in 1994, and has grown into New York City's largest and most respected primary care pediatric practice.With over 50 locations in vibrant neighborhoods throughout the New York City metro area and New Jersey, our incredible team of pediatricians, nurs

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Activity Coordinator/Receptionist. The Activity Coordinator/Receptionist will greet all visitors courteously, determines their needs, and directs them to the proper person and/or office.

As a Practice Support Associate for Catholic Health, you will be responsible for a variety of clerical duties to help facilitate the daily functions of the Physician Practice.Handling physician correspondence.Preparing patient charts for visits.Contacting insurance companies for referrals and author

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Birch Family Services is a leading provider of education, employment, and community support services for individuals with autism and developmental disabilities and their families in New York City.Every year, the organization supports more than 2,000 people across 31 locations in Manhattan, Queens, B