Travel assistant jobs in New York, New York - Page 8Create job alerts

Executive /Personal Assistant – Venture Capital A Boutique Venture Capital Firm is hiring for an Executive/Personal Assistant to support two of their senior principals. Salary commensurate: $150-200k base + discretionary bonus, benefits, PTO Hours: generally around 9am-6pm, located in Union Square Office, onsite 4 days/week (1 day remote), but flexibility needed Ideal Candidate Qualities/Experience: • 10+ years of senior level EA + PA experience, • BA/BS Degree, • Must have a no job too small mentality and be a team player, • Someone tech savvy with Google Docs/G-Suite Calendaring, • Must be extremely organized and type A EA/PA Responsibilities include: • Proactively manage the executives’ calendars, ensuring all appointments, meetings, and travel arrangements are organized efficiently. Gatekeep their day to day and manage meeting prep., • Manage domestic and international travel and logistics and Expense reports., • Personal Asst work as required including hair appts, doc appts, grabbing coffee, personal global travel, etc., • Act as a communication liaison between the stakeholders and executives with professional communication skills, while keeping confidentiality., • Coordinate with IT and building facilities as needed., • Stock snacks, food, handle lunch orders and manage office supplies Please submit your resume to be considered! You can use ___ to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Renowned hedge fund located in Midtown, NYC, is seeking a well-educated and confident Senior Executive Assistant with exceptional gatekeeping skills to support the company's Chairman Manage ever changing calendar, organize board meetings, prepare meeting materials, manage schedules and correspond with high profile executives. Devise memos, letters. Coordinate travel and offsite events and act as a professional and committed gatekeeper. Must have 8+ years' experience supporting a prominent executive out of a highly regarded, fast paced environment. Bachelors' degree required with impressive academic credentials, and exceptional computer, writing and communications skills.

Recruiting for an exceptional opportunity for an experienced Executive Assistant to support the President at a highly regarded investment management firm. This role is ideal for someone who thrives in a fast-paced, high-performance environment and enjoys being deeply involved in executive operations. The position works closely with the Chief of Staff to manage priorities, coordinate meetings and travel, oversee communications, and ensure the executive’s day-to-day runs seamlessly. The firm is looking for someone with: • 5+ years of Executive Assistant experience at a financial services firm, • Excellent organizational skills and sound judgment, • Strong proficiency in Microsoft Office and attention to detail, • A proactive mindset and ability to balance speed and accuracy It’s a great opportunity to join a firm that values excellence, professionalism, and transparency — and to work closely with leadership in a visible, impactful role. If this sounds like something you’d be interested in learning more about, please apply.

HYBRID SENIOR EXECUTIVE ASSISTANT AT GLOBAL FINTECH FIRM Base Salary is $130K to $145K; Including Paid OT (if worked) Incredible Organization; Discretionary Year-end Bonus; and Excellent Benefits Solidly established Global Hedge Fund/FinTech Firm is looking for an experienced, highly organized, resourceful, proactive individual to provide exceptional Administrative and Operational Support to Senior Executives at the Firm. This individual will play a key role in keeping business initiatives organized and on track by anticipating needs, managing priorities, and maintaining a high degree of professionalism and judgment. This position offers the opportunity to work closely with leaders across the firm in a fast-paced, intellectually rigorous environment. Executive Assistants at our firm are accustomed to taking ownership of their work product and excel at working independently and as part of a team. We work in a hybrid model where you are in the office Tuesday through Thursday with the option of working from home on Monday and Friday. SKILLS AND QUALIFICATIONS • Bachelor’s Degree is preferred., • At least Ten (10) years of Relevant Experience is required., • We welcome applicants from a wide range of professional backgrounds; no prior finance experience is required but would be a decided plus., • Experience in Client Services or Other Customer-focused Roles is a meaningful plus., • Proficiency in the Microsoft Office Suite (particularly Outlook) required., • Proven ability to learn and utilize productivity software, including Slack, Confluence, SharePoint, and adopting Generative AI into workflows., • Keen attention to detail, exceptional organizational and communication skills, and the ability to thrive in a fast-paced work environment., • The ability to handle confidential information with the utmost discretion is a must. DUTIES AND RESPONSIBILITIES • Manage a broad range of responsibilities supporting both strategic and administrative needs., • Maintain complex and dynamic calendars, prioritize and triage incoming communications, and serve as a liaison with internal teams and external stakeholders., • Coordinate travel, meetings, and events with precision, ensuring seamless day-to-day operations., • Gain opportunities to take ownership of ad hoc projects that draw on your problem-solving skills and help you further develop key strengths.

A distinguished, multi-state law firm headquartered in New York City is seeking a sharp, experienced Legal Executive Assistant to join its top-ranked transportation regulatory and administrative law practice. This role is a temp-to-hire opportunity supporting senior leadership and legal professionals who operate at the intersection of law, policy, infrastructure, and international transit. This position will play a critical role in managing complex executive schedules, coordinating legal operations, and handling robust domestic and international travel arrangements—often on short notice. The ideal candidate will have public sector legal experience, especially in New York State government, and a strong understanding of local, state, and administrative structures and civics. Key Responsibilities: • Manage high-volume scheduling and calendar coordination for senior attorneys., • Plan and execute complex travel logistics, including international travel, multi-leg itineraries, visas, and compliance with government protocols., • Draft, proof, and prepare correspondence, reports, and legal documents., • Serve as the primary liaison for interdepartmental coordination and external stakeholders., • Maintain organized legal files and databases, both electronically and in hard copy., • Assist with project tracking and the preparation of presentations, memos, and internal communications., • Provide reliable backup administrative support to multiple attorneys as needed., • Coordinate logistics for meetings, hearings, and public agency interactions., • Support executive needs with discretion, confidentiality, and strategic judgment., • Be available for work outside traditional business hours, including evenings and weekends, as required. Required Qualifications: • Bachelor’s Degree preferred., • Minimum 3 years of experience as an executive assistant in a legal or public sector environment., • Demonstrated familiarity with New York State and municipal government structures, agencies, and administrative procedures., • Proven ability to coordinate international and high-level domestic travel., • Advanced proficiency in Microsoft Office (especially Outlook, Excel, and PowerPoint)., • Exceptional time management, organizational, and multi-tasking skills., • Clear and professional written and verbal communication. Highly Desirable: • Legal administrative experience in a public agency, court system, or state/local office., • Paralegal training or legal assistant certification., • Experience interacting with government counsel, regulatory bodies, or transportation authorities., • Flexibility for significant overtime, including nights and weekends. Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Title: Executive Assistant (C-Level Support) Location: New York, NY Industry: Financial Services Pay Range: $30–45/hour Contract: 6–12 months Position Overview We are seeking a highly professional, proactive, and detail-oriented Executive Assistant to provide direct support to senior leadership within a fast-paced financial services environment. This role requires a polished communicator with exceptional organizational skills, sound judgment, and the ability to operate with discretion and confidentiality at all times. The ideal candidate has experience supporting C-level executives, managing complex calendars, and serving as a strategic partner who anticipates needs and ensures seamless day-to-day operations. Key Responsibilities • Provide high-level administrative support to C-suite executives, including complex calendar management, meeting coordination, and international/domestic travel arrangements., • Act as a gatekeeper and liaison between executives and internal/external stakeholders., • Prepare, edit, and format presentations, board materials, reports, and correspondence with a high level of accuracy and professionalism., • Manage confidential information with discretion and integrity., • Coordinate executive meetings, including logistics, agendas, materials preparation, and follow-ups., • Track expenses, process reimbursements, and support budget oversight., • Support special projects, strategic initiatives, and cross-functional coordination as needed., • Anticipate executive needs, proactively problem-solve scheduling conflicts, and ensure priorities are managed effectively., • Maintain a professional presence when interacting with clients, board members, and senior stakeholders. Qualifications • Bachelor’s degree preferred., • 3+ years of experience supporting senior leadership, ideally within financial services, banking, or corporate environments., • Proven experience supporting C-level executives is strongly preferred., • Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)., • Strong business acumen and understanding of executive-level operations., • Exceptional organizational skills with the ability to manage multiple priorities in a high-pressure environment., • Excellent written and verbal communication skills., • High level of discretion, professionalism, and emotional intelligence., • Self-starter with strong attention to detail and a proactive mindset. What We Offer • Competitive hourly rate ($30–45/hour), • Exposure to senior leadership within a reputable financial services organization, • Opportunity to work in a dynamic, high-performance environment, • Potential for contract extension based on performance and business needs

Executive Assistant - New York City (Midtown) An investment Management firm located in Midtown Manhattan is seeking an Executive Assistant to provide administrative and operational support for a team of investment analysts. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, deadline-driven environment, while representing senior leadership with professionalism and discretion. This role is required to be on-site 4 days/week. Compensation: $115,000-125,000 base • Manage complex and proactive calendar scheduling across multiple time zones for a global team., • Coordinate logistics for internal and external meetings, off-sites, and events., • Prepare and submit expense reports accurately and on time., • Arrange domestic and international travel, including itineraries and accommodations., • Conduct research and generate reports using internal and external information systems., • Provide cross-coverage and backup support to other Assistants and leadership groups., • Bachelor's degree required., • 4-7 years’ experience in an administrative role, within the Financial Services or Asset Management industry required!, • Advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, PowerPoint) and willingness to learn new technologies; CorpAxe experience a plus., • Outstanding interpersonal and communication skills, with high reliability, discretion, and professionalism., • Strong organizational, multi-tasking, and prioritization abilities with meticulous attention to detail., • Ability to work under deadlines and adapt to last-minute changes.

Executive Assistant – Growing Private Investment Firm $135,000 – $155,000 base DOE + Discretionary Bonus + Top-Tier Benefits A high-performing private investment firm is seeking a proactive, detail-oriented Executive Assistant to support a Managing Director and 2 Vice Presidents. This is a true partner role within a fast-paced office that prides itself on a collaborative, close-knit, and collegial culture. You will join a top-tier administrative team to manage events, conferences, and office logistics. The ideal candidate has a forward-thinking mindset—someone who can stay three steps ahead of a busy executive and execute with precision in a fast-paced environment. Location: Midtown West, New York — Onsite (5 days/week) Hours: 8:30 AM – 6:00 Key Responsibilities • Executive Support: Provide high-level support to the MD and VPs, acting as a gatekeeper and primary liaison for internal and external stakeholders., • Complex Coordination: Manage ever-changing calendars and coordinate extensive domestic and international travel across multiple time zones., • Meeting Logistics: Prepare materials, coordinate agendas, and ensure the MD is fully briefed and prepared for all high-stakes meetings., • Team Collaboration: Partner with the existing EA team to manage office operations, plan team events/offsites, and maintain a professional office environment., • Experience: 5+ years of EA experience, specifically within financial services (Private Equity, IB, VC) or a similarly demanding professional services environment., • Communication Style: Direct, professional, and poised. You should be comfortable screening calls and representing senior leadership., • Proactive Mindset: A natural problem-solver who operates with a high sense of urgency and precision without needing constant direction., • Team Player: Someone who thrives in a close-knit group and is happy to "roll up their sleeves" to help the broader team and office. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Company Description LuminArx Capital Management is a global alternative investment manager based in New York, NY. We have a broad and opportunistic mandate that allows us to invest across the capital structure in all industries. Our firm focus is to collaborate with corporates, financial intermediaries and governments to provide innovative, flexible, and strategic capital solutions. Role Description This is a full-time on-site role for an Office Admin & Junior Executive Assistant located in New York, NY. The role involves supporting daily administrative activities, such as scheduling meetings, managing office supplies, organizing files, and assisting with financial records. Responsibilities also include providing affable, general support and efficiently coordinating between teams to ensure smooth office operations. Qualifications • 3+ years of experience supporting C-suite or senior executives, preferably in finance, investment, or fast-paced industries, • Someone who is organized, polished, proactive, and personable, while thriving in a multi-tasking, • environment, • Experience in previous executive support roles, office administration, reception, hospitality, or operations, • Proficient in Microsoft Office Suite, Adobe, and travel management software, • Strong Communication skills to effectively interact with team members, stakeholders, and clients., • Strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced environment. Responsibilities Office Management (Daily & Weekly) • Greet guests, manage check-ins, and assign conference rooms, • Tidy and restock the kitchen, snack areas, and meeting rooms, • Manage mail, shipping, supply orders, and vendor deliveries, • Input facilities/maintenance requests, • Coordinate with external vendors for catering and meetings, • Track office inventory and maintain internal documentation, • Handle incoming calls and general reception duties, • Respond to ad hoc requests and keep the office humming Administrative Support Administrative Support • Support scheduling and calendar updates, • Make restaurant and travel reservations, • Coordinate car service and travel itineraries, • Organize receipts, gifting, event registrations, and ad hoc projects as assigned What We Offer • Competitive compensation package, • Dedicated focus on your career growth interests and opportunities, • Unique experience to work with a senior team that has a diverse collection of investment backgrounds, • “Flat,” collaborative work environment with mentorship from seasoned professionals, • Excitement of working at a dynamic and expanding firm Application Process: Interested candidates are encouraged to submit a resume to or via Apply via LinkedIn.

A principal of a family office with a busy life is looking for an Executive Assistant to support him in coordination with 2 other EAs. The EA leaving has held the role for over 20 years and is retiring. The role assists the Principal in all facets of his personal, philanthropic, and professional life. The role is 5 days in office. The office is within walking distance of the GWB. About the Job: • Answer daily mail requests regarding – invitations to social events, answering personal business letters, and distributing mail internally, • Keep a Daily Log in Word and put all daily activities there for reference, • Phones– connect the Principal to calls to either his home in Florida or NY or overseas to his cell, • Book Travel arrangements including: commercial flights, charter flights, trains and private drivers. Reserve accommodations (private house or hotel), • Assist the Principal with selling his art collection; reviewing/labeling files for storage, • Update the Outlook calendar daily and weekly, and send a summarized schedule of the following week to the family and house staff via email, • Interface daily with the Florida house staff with updates and connecting calls, etc., • Book Dr. appointments and maintain a file system with reports and scans. Call pharmacists to renew prescriptions. Take notes on doctor calls, put in daily log, and share with other doctors when necessary., • Update Outlook contacts with new people, phone numbers, and notes, • Review credit card statements and mail and invoices with the team. (the bookkeeper takes care of all invoice payments and principal’s finances)., • Have a monthly with the offsite team that updates the Principal’s personal website, • Distribute Op-Ed pieces that the Principal writes to large groups via email about 6 times a year, • Maintain and organize computer files and paper files, • Coordinate and prioritize meetings for the CEO About You: • Minimum of 7 years of experience supporting a C-level executive, • BA/BS from a college or university a plus, • Able to confidently speak and negotiate on the principal’s behalf, • Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), • Strong communication skills: written and verbal, • Patient, a team player, polished and remains calm under pressure, • Understand the importance of confidentiality, • Dynamic and proactive, comfortable in a fast-paced environment Benefits: Bonus, Health Benefits, 401K, Paid Vacation, Sick Days and Federal Holidays, Parking Hours: 10:00 am-6:00 pm

Personal / Executive Assistant to Celebrity An entertainment personality in the comedy space is seeking a Personal / Executive Assistant to support both professional and personal needs in a fast-moving, highly dynamic environment. This is a strong fit for someone who is proactive, discreet, calm under pressure, and excited to be in a hands-on support role. Location: New York City, primarily onsite in SoHo Schedule: Typically 5 days/week in person Hours: Generally Monday through Friday, 11:00 AM to 7:00 PM, with an expectation of flexibility outside normal hours as needed Additional flexibility: Must be comfortable with a 24/7 mindset. There will be occasional evening and weekend requests, often handled by text rather than formal log-in time Compensation & Benefits $70,000 to $100,000 base salary Benefits stipend 2 weeks vacation 5 sick days What the role involves • Managing calendars and scheduling, • Handling email communication on behalf of the principal, • Booking flights and building travel itineraries, • Liaising with business contacts, representatives, and other high-level stakeholders, • Running errands and assisting with day-to-day personal needs, • Coordinating meals, groceries, car service, reservations, appointments, and other logistics, • Supporting household-related needs as they arise, • Assisting with pet-related logistics, • Helping with setup and coordination for additional properties as needed, • Providing occasional support to the principal’s spouse/family on related logistics, • Working closely with the principal’s Chief of Staff to keep everything moving smoothly Ideal background • Prior experience in assistant work, personal support, entertainment, media, or a similar fast-paced environment preferred, • Strong discretion and ability to handle confidential information, • Calm, composed, and able to operate well in moments of chaos or last-minute change, • Strong judgment and social awareness, including knowing when to ask questions and when to avoid interrupting, • Proactive, trustworthy, and highly dependable, • Strong written communication skills, • Flexible and willing to jump into whatever is needed, • No task too small attitude, • Hungry, resourceful, and eager to be helpful Additional notes This role supports someone with a busy public-facing career and multiple active creative/business projects. The pace is expected to increase over time as touring and external commitments ramp up. This is a good opportunity for someone who wants strong exposure in entertainment while remaining highly hands-on in the day-to-day needs. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We're seeking an exceptional Executive Assistant to support a UHNW CEO/Founder and family in a well-structured Family Office environment, based in Manhattan with regular UK interaction and travel. Business-minded EA—ideally with experience supporting a CEO or founder in a ~100-person company or similar entrepreneurial environment (media/creative sectors a plus)—who is equally motivated to provide personal and lifestyle support. You will work closely with an established Business EA and a London-based Head of Family Office, operating as a trusted right hand across both professional and personal domains. Key Responsibilities • Ownership of complex business and personal calendars, coordinating seamlessly across U.S. and UK schedules, • End-to-end global travel planning (business and family), • Support CEO-level business priorities, meeting prep, and coordination, • Oversee lifestyle and household operations, liaising with staff and vendors, • Manage personal administration (properties, vehicles, reservations, logistics), • Act as a gatekeeper and problem-solver, anticipating needs with discretion and precision, • Provide hands-on support in NYC and during UK travel Candidate Profile • Experience as an EA to a CEO, Founder, or senior executive in a dynamic, fast-paced environment, • Background in growth-stage, entrepreneurial, or media-related companies preferred, • Demonstrated ability to manage both business and personal responsibilities seamlessly, • Highly organized, detail-oriented, and solutions-driven, • Polished communicator with strong EQ and discretion, • Tech-savvy and operationally strong, • Flexible with schedule and international travel (UK)

✨Please only apply if you have proven experience as a Private PA within a household setting✨ ✨This role is ideal for someone early in their private‑household career who’s looking for a fast‑paced, high‑exposure role✨ Executive Assistant / Private PA – NYC (Family Office of a High‑Growth Entrepreneur) Location: New York City An ambitious entrepreneur is seeking a highly capable Executive Assistant / Private PA to support the principals in New York. This is a rare opportunity to partner closely with a dynamic, fast‑paced family operating across business, investment, and private spheres. The role blends 70% private support with 30% business EA responsibilities, working alongside an established London‑based Executive Assistant. You’ll be the key point of contact on the ground in NYC, supporting both principals day‑to‑day. The Role • Provide seamless private PA support, including household coordination, scheduling, personal admin, errands, and lifestyle management., • Act as the NYC extension of the family office, ensuring smooth communication between the principals and their London team., • Support the husband with light business EA duties, partnering with his existing Executive Assistant in the UK., • Coordinate diaries, meetings, and logistics across time zones., • Work from the family home or the office depending on the day’s needs., • Manage last‑minute changes, shifting priorities, and a fast‑moving environment with calm efficiency., • Liaise with household staff, nannies, and external suppliers., • Provide occasional out‑of‑hours responsiveness for urgent messages or weekend needs., • Potential travel to the UK Who This Suits • An experienced EA/PA who has supported a founder, CEO, or senior leader in a fast‑paced environment., • Someone who has both a strong corporate EA foundation (supporting C‑suite, founders, or senior leadership) and proven experience as a private PA. Exposure to both is ESSENTIAL., • A candidate who thrives in entrepreneurial, high‑energy households., • Someone proactive, solutions‑led, and able to anticipate needs before they arise., • A confident communicator who can build trust quickly with both principals., • Experience working closely with household staff, nannies and wider support teams as part of a collaborative home environment is ESSENTIAL Package 🗓️ Start date: ASAP 📍 Location: Manhattan, NYC 🏢 Work pattern: 5 days a week, split between the office and the family home 🕰️ Hours: 9am–6pm, with presence required where the principals are based that day ⌛ Flexibility: Occasional out‑of‑hours responsiveness needed ✨ Package: Competitive salary, benefits, and a 10% discretionary bonus

Simone Development Companies is seeking an Executive Assistant to support the owner and founder of the organization. The Executive Assistant should be skilled in managing schedules, coordinating meetings, handling confidential information, and streamlining operations to enhance efficiency. The ideal candidate will be self-motivated, organized and an independent thinker. Job Responsibilities • Heavy Outlook calendar responsibility, including booking complex meetings and appointments, coordinating travel time, and quickly adapting to changing schedules, • Ability to screen incoming calls, voicemails, and coordinate multiple conference calls, • Arrange domestic and international travel, as needed, • CRM tracking for meetings, relationships, and contacts, • Draft, edit and proofread documents, including cover letters, memos, and emails, • Interface with lobbyists, • Handle all incoming and outgoing mail and other correspondences, • Liaise will all members of the staff including Department Heads to help coordinate ongoing responsibilities and anticipate business needs, • Handle all incoming documents for Owners’ signature from all departments, • Coordinate all personal and corporate charity responsibilities and board of director responsibilities., • Maintain Owners’ filing system, • Complete expense reports, • Reconcile credit card bills and receipts, • Obtain special permits, as needed, • Track dates related to unique family matters, • Maintain records for company vehicles and EZ Passes, obtain insurance ID cards for vehicles, and provide necessary information to dealership when a new vehicle is purchased., • Assist in the planning of charity and special events in coordination with the Marketing Director, • Assist the Marketing Director in meeting deadlines and communications relating to the planning of charity and special events, • Liaise between outside PR firms and the internal accounting department in the planning of charity and special events, • Coordinate the sending of holiday gifts and cards duties, or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Formal Education Bachelor's Degree preferred Experience 10-15 years experience required Additional Comments on Knowledge, Education, and Experience Minimum of a Bachelor’s Degree or equivalent experience required. Ten to fifteen years of experience as an Executive Assistant; preferably supporting ownership in commercial real estate development, legal or finance. Proficiency with Microsoft 365. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skill; able to multitask. Focused and detail oriented. Ability to conduct online research and complete inline purchases. Ability to work independently and use good judgement. Additional Comments on Working Environment • Ability to perform routine office tasks that includes operating a computer for long periods of time, sitting, filing and communicating on the phone, • Must be able to sit at a desk for long periods of time, lift, carry, push, pull a maximum of 30 lbs. It is the policy of Simone Development (SIMDEV) to provide equal employment opportunities to all qualified individuals without regard to race, color, creed, religion, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity or expression (including transgender status), age, marital status, familial status, citizenship status, disability or genetic information or handicap or status as a Vietnam-era or special disabled veteran in accordance with all applicable federal, state and local laws. Recruiters need not reach out. The organization is sourcing candidates directly at this time.

We are seeking a highly organized, proactive, and dependable Administrative Assistant to support daily office operations and provide direct support to executive leadership. This role requires strong multitasking abilities, excellent communication skills, and a high level of discretion when handling sensitive information. The ideal candidate thrives in a fast-paced environment and takes pride in keeping operations running smoothly. Key Responsibilities • Manage calendars, including scheduling meetings, avoiding conflicts, and sending reminders, • Book conference rooms and coordinate virtual meetings (Zoom, Microsoft Teams), • Monitor and manage email inboxes (screen messages, flag priorities, draft responses as needed), • Answer and direct incoming phone calls, • Send and receive eFaxes, • Maintain organized filing systems (digital and physical), • Perform data entry and maintain accurate internal records, • Coordinate complex schedules for two executive leaders, • Prepare meeting materials (agendas, presentations, printed documents), • Take detailed meeting notes and track action items and follow-ups, • Arrange travel, including flights, accommodations, and itineraries, • Process expense reports and reimbursements, • Serve as a gatekeeper by prioritizing access to leadership and managing requests, • Order and maintain office supplies and equipment, • Manage relationships with vendors (supplies, coffee service, maintenance, etc.), • Ensure common areas (kitchen, conference rooms) are organized and ready for use, • Receive, sort, and distribute mail, packages, and eFaxes, • Troubleshoot minor office issues (e.g., printer jams, postage refills), • Coordinate office repairs and maintenance as needed, • Assist in planning team events and office celebrations, • Track PTO and attendance on behalf of executive leadership, • Run occasional errands (bank deposits, supply pickups, etc.), • Provide cross-functional support to departments such as sales, marketing, and operations Experience • 3–5 years of administrative support experience required Essential Skills • Strong self-management and accountability, • Excellent organization and time management with the ability to multitask effectively, • Clear and professional communication skills (written and verbal), • High level of discretion when handling confidential information, • Adaptability and flexibility in a dynamic work environment, • Proficiency in Microsoft 365 and common office tools (scheduling, task management, etc.), • Strong service mindset and interpersonal skills, • Effective problem-solving and sound decision-making abilities, • High integrity and professionalism Work Environment • Fully office-based role (in-person required) We’re looking for someone who is proactive, detail-oriented, and ready to be a key contributor to a collaborative team environment. If you enjoy supporting leadership and keeping operations running seamlessly, we encourage you to apply.

Executive Assistant to SVP – Global Agency $100,000 – $130,000 base DOE + competitive benefits package A global agency is seeking an operationally focused Executive Assistant to support a wonderful SVP on their team. The ideal candidate understands the fast-paced nature of media and advertising but maintains a corporate standard of excellence. You will serve as a key thought partner to the SVP, managing complex global workflows and participating in high-profile logistics. Location: Downtown, New York —Onsite (5 days/week, Monday-Friday) Hours: 9:00am – 6:00pm Responsibilities include (but not limited to): • Complex Calendar Management: Orchestrating intricate schedules for the SVP across multiple global time zones with extreme foresight and accuracy., • High-Intensity Travel: Arranging complex international and domestic travel (flights, airport services, ground logistics, and visas); 25% travel component required to support the SVP during major events., • Office Management (~15%): Serving as the sole administrator for the NY office—greeting guests, managing vendors, handling maintenance, and ensuring a seamless daily environment., • Project Management: Acting as a proxy for the SVP on priority projects; assisting with materials and logistics for large-scale global activations and brand partnerships., • Communication & Flow: Managing high-volume emails and correspondence; drafting professional correspondence and materials., • Expense & Operations: Tracking and reconciling complex expenses The Ideal Candidate: • Experience: 3+ years of experience supporting senior executives within media, advertising, or a creative agency environment., • Operational Mindset: Someone who understands creative workflows but is focused on creating process and structure., • Professional Poise: Impeccable discretion and judgment; you will be handling highly confidential projects and must be comfortable interacting with high-level stakeholders., • Technical Proficiency: Expert-level Google Workspace and productivity tools, • Adaptability: A proactive self-starter who remains calm under pressure and can make high-level judgment calls independently. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Title: Executive Assistant / Office Administrator Location: Parsippany, NJ (Onsite 3 days per week) Type: Full-Time (Contract-to-Hire Opportunity) Salary: $50K base + benefits Overview Tiger Advisory, a boutique management consulting firm specializing in Data, Compliance, Security, and Transformation, is seeking a highly organized and proactive Executive Assistant / Office Administrator to support our leadership team and ensure smooth day-to-day office operations. This role is ideal for someone with 2–5 years of administrative or executive support experience, looking to grow in a fast-paced, entrepreneurial environment. As a key member of the team, you’ll manage calendars, coordinate meetings and travel, support special projects, and help keep the office running efficiently. You’ll be onsite 3 days per week in our Parsippany, NJ office, with the opportunity to become a long-term member of our growing team. Key Responsibilities Executive Support • Manage calendars for the Managing Partner, including scheduling meetings and handling logistics., • Organize and prioritize incoming emails, calls, and meeting requests to ensure timely follow-up., • Serve as the primary point of contact for onsite office needs (supplies, mail, vendor coordination, etc.)., • Maintain a well-organized and professional office environment., • Assist in coordinating internal and external meetings, including preparing agendas, presentations, and follow-ups., • Track timelines, deliverables, and assist with light project coordination activities., • Coordinate complex travel arrangements and itineraries for executives and project teams., • Assist with expense reports and reimbursement processes, ensuring accuracy and timeliness. Qualifications • 2–5 years of experience as an Executive Assistant, Administrative Assistant, or Office Administrator., • Bachelor’s degree preferred, but not required., • Strong organizational skills, attention to detail, and ability to multitask effectively., • Excellent verbal and written communication skills., • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, Google Workspace)., • Experience in professional services, consulting, or a similar fast-paced environment is a plus., • Comfortable working both independently and as part of a small, collaborative team. Key Attributes • Professionalism: Confident and polished in both written and verbal communication., • Proactive: Anticipates needs and takes initiative to solve problems., • Adaptable: Thrives in a dynamic, entrepreneurial environment with evolving priorities., • Reliable: Maintains confidentiality, meets deadlines, and manages responsibilities with minimal oversight.

Job Description POSITION SUMMARY The SummerStage Citywide festival is a 9 week free performing arts festival taking place in 11 different parks throughout New York City’s five boroughs. The SummerStage Citywide Production Assistants (PAs) assist with the on-site execution of all venue, staging, security, and artist hospitality needs, as directed by the Production Manager (PM) and Front of House Coordinator (FOHC), SummerStage Citywide. The PA is a part-time, hourly position, reporting to the SummerStage Citywide General Manager (GM). COMPENSATION $22 / hour RESPONSIBILITIES • Ensure talent hospitality, guest list, and credential requirements are met., • Maintain cleanliness and organization in the hospitality tent and Staff office., • Complete daily checklist and ensure that van is packed with all necessary items., • Track stock of hospitality and other supplies, and inform PM or GM when stock is running low., • Make runs in van as directed by PM., • Under the direction of PM, assist in the setup and strike of various stage and house production elements. Specific tasks vary depending on production requirements and include but are not limited to:, • Load-in and out of sound & lighting packages, backline, microphones and other technical gear, • Installation and strike of stage pipe & drapes and dance flooring, • A minimum of three (3) years experience as a production assistant for a performing arts center, music venue, and/or major tour required. Festival/outdoor production experience is a plus., • Ability to work well under pressure and to calmly adapt to quickly changing situations required., • Punctuality and reliability are required., • Knowledge of audio equipment and band gear helpful., • General carpentry skills are helpful., • Ability to travel to various parks throughout NYC. Knowledge of the five boroughs of NYC helpful., • Valid NYS driver’s license and clean driving record helpful., • Ability and willingness to work early mornings, late nights, and weekend shifts., • Ability and willingness to work outdoors in all types of weather, and to travel to parks throughout NYC. At City Parks Foundation (CPF), we are dedicated to invigorating and transforming New York City parks into dynamic, vibrant centers of urban life through arts, environmental education, sports, and community building programs for all New Yorkers. Our ethos is simple: we believe thriving parks mean thriving communities. Community engagement includes Partnerships for Parks, a public-private program of City Parks Foundation and NYC Parks, which supports and champions a growing network of community leaders who care and advocate for the transformation of our neighborhood parks and the Parks and Open Space Partners-NYC coalition of conservancies and alliances. We also administer the NYC Green Fund, a regranting program for parks and open space nonprofits and grassroots organizations. We produce SummerStage, the iconic free, outdoor performing arts festival in NYC, presenting world-class artists from across the globe and our own neighborhoods on our mainstage in Central Park and in local parks in all five boroughs, and our Swedish Cottage Marionette Theatre and roving PuppetMobile present marionette puppet theater throughout New York City. We connect youngsters to nature in the urban environment through progressive, experiential teaching. Using parks as classrooms, we provide learning experiences and hands-on activities in urban forests, coastal areas, and gardens. Free golf, tennis, track & field, soccer, and fitness programs bring high-quality instruction and equipment into areas where few organized athletic opportunities exist. We offer leveled training, year-round scholarship coaching, and special pro events. Applicants must be authorized to work in the United States. City Parks Foundation does not offer visa sponsorship. Powered by JazzHR DoT5CtoBk4

Executive Assistant - New York, NY We are seeking candidates for an Executive Assistant position with a highly successful investment management firm located in New York, NY. This position will provide administrative and operational support to various teams within the firm. The Executive Assistant will be responsible for maintaining calendar management, coordinating travel arrangements (domestic & international), and event planning. The ideal candidate will have 5-7 years of administrative experience within asset management. This is a permanent position that will pay $115,000 - $125,000 on a base salary (depending on experience). This position is required to be onsite 4 days per week in their New York office. Responsibilities: * Manage complex, proactive calendar scheduling across multiple time zones for a global team. * Coordinate logistics for internal and external meetings, offsites, and events; prepare and submit expense reports accurately and on time. * Arrange domestic and international travel, including detailed itineraries and accommodations. * Conduct research and produce reports using internal and external information systems. * Provide cross-coverage and backup support to other assistants and leadership teams. * Support ad hoc projects as needed for both the immediate team and broader firm leadership. Qualifications: * Bachelor’s degree required. * 5-7 years of experience in an administrative role within asset management. * Advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, and PowerPoint), with a willingness to learn new technologies to improve efficiency. * Experience logging meetings in CorpAxe is a plus. * Strong interpersonal and communication skills, with a high level of reliability, professionalism, and discretion; service-oriented with proactive problem-solving abilities. * Excellent organizational, multitasking, and prioritization skills, with strong attention to detail and commitment to high-quality work. * Ability to work under tight deadlines and adapt to last-minute changes. If you are interested in learning more about this opportunity, please email your resume to Olivia at . IND123

Our client, a leading FinTech investment firm, is seeking a Senior Executive Assistant to support their leadership team. The position is hybrid and located in Midtown. The position is best suited for an individual who thrives under pressure, exercises strong judgment, and takes full ownership over their scope. Responsibilities • Calendar & Time Management:, • Own and optimize a complex, constantly shifting calendar; anticipate conflicts and proactively prioritize competing demands., • Communication Gatekeeping:, • Act as a key point of contact, managing high-volume communications and ensuring efficient information flow across internal teams and external stakeholders., • Travel & Logistics:, • Coordinate intricate domestic and international travel, itineraries, and meeting logistics with precision and discretion., • Meeting Coordination & Execution:, • Prepare materials, track follow-ups, and ensure seamless execution of meetings and key deliverables., • Project Management:, • Take on ad hoc projects and operational initiatives, driving them through to completion with minimal oversight., • Personal Support:, • Provide select personal assistance (scheduling, logistics, coordination) to enable maximum executive efficiency. Qualifications • 12–15+ years of experience supporting senior executives in a high-performance environment (investment management, private equity, hedge fund, or similarly demanding setting preferred), • Exceptional organizational skills and attention to detail; no task too small, no detail overlooked, • Strong judgment and ability to operate with discretion in handling confidential matters, • Clear, concise communicator with a professional presence, • Proactive, resourceful, and unflappable under pressure, • High degree of ownership and accountability

Executive Assistant Private Equity firm focused on is looking for an Executive Assistant to join their growing Investor Relations team! Applicants should be highly organized, proactive, and detail-oriented and have experience as an Executive Assistant. Responsibilities Include: • Schedule meetings, manage team calendars, proactively resolving scheduling conflicts and keeping meetings organized., • Arrange travel for conferences, roadshows, and prospect meetings, monitoring logistics for delays or changes and adjusting plans as needed., • Track and submit expenses on behalf of the team., • Assist with prospective LP outreach and support business development efforts., • Support planning and execution of investor events., • Distribute briefing materials, presentations, and supporting documents to the IR team and clients ahead of and after meetings and conferences., • Maintain accurate investor and meeting data; ensure all activity is logged in CRM., • Run periodic and ad-hoc reports to support fundraising and marketing tracking. Requirements Include: • Bachelor’s degree required, • Minimum of 5 years’ experience in investor relations, finance, or executive support., • Strong organizational and communication skills; meticulous attention to detail., • Proficiency with Microsoft Office, CRM tools (Deal Cloud or Salesforce preferred), and collaboration software (Notion, Slack, etc.)., • Comfortable managing multiple priorities in a fast-paced, professional environment.

NYC law firms are hiring! A global and growing law firm is currently seeking an experienced Legal Executive Assistant to provide right hand support to Partners and Associates within the following practice groups - Corporate Finance or Commercial Litigation. Responsibilities include: • Screens and routes calls, reviews and transcribes voicemails, responds to routine inquiries, • Manages emails in Outlook which includes reviewing, drafting, sending and printing emails, • Manages Outlook calendar on behalf of attorneys, • Creates and maintains client contacts in Outlook, • Prepares, formats, types and distributes correspondence and other documents, • Manages projects and coordinates distribution with the ability to use firm resources to delegate tasks in the successful completion of such projects; interacts with other departments and facets of the office, when appropriate, to coordinate larger scale projects, • Schedules and coordinates meetings and/or conferences, interacts with facilities and catering to manage all details for meetings, • Coordinates conflict checks and new matter memo process, • Coordinates travel arrangements (domestic and international) and prepares expense reports, • Completes time entry on behalf of attorneys, • Organizes and maintains legal correspondence and document files, • Manages review and distribution of draft and final client bills which includes communication with attorneys and accounting representatives, • Marketing and business development support., • Heavy client contact for coordination and to assist with the management of client relationships., • Assist with business development initiatives., • Participation in projects as requested Qualifications/Skills: • A minimum of 5 years’ experience, • The ideal candidate for this position will be someone with experience as a legal executive/administrative assistant within a global or large national law firm, • Strong computer and administrative skills to proactively manage duties and responsibilities in an organized, efficient manner, • Proficiency in Microsoft Office, • Strong written and verbal communication skills, • Ability to work under pressure, meet deadlines with shifting priorities, • Must be a self-starter with a high level of initiative, • Ability to anticipate needs and exercise independent judgment, • Strong attention to detail, organizational skills and the ability to handle multiple projects, • Maintains confidentiality and exercises discretion

🚀 Now Hiring: Executive Assistant – Investor Relations (NYC) I’m partnering with a leading global investment firm to find an exceptional Executive Assistant to support their Investor Relations team in New York City. This is a fantastic opportunity for someone who thrives in a fast-paced, high-performance environment and enjoys being at the center of strategic communication with investors and senior leadership. 💼 What you’ll do: • Manage complex executive calendars and priorities tied to investor outreach and fundraising, • Coordinate domestic and international travel and logistics, • Support investor meetings, roadshows, and conferences, • Prepare briefing materials, presentations, and internal memos, • Maintain investor data and engagement tracking in CRM systems, • Conduct research on investors, market trends, and competitors, • Collaborate across global teams and departments 🎯 Ideal background: • 5+ years supporting senior executives (IR, finance, or corporate communications experience a plus), • Strong organizational and communication skills, • High level of discretion handling confidential information, • Proficiency with Microsoft Office and CRM tools, • Ability to manage competing priorities in a dynamic environment This role offers exposure to senior leadership, global collaboration, and the opportunity to play a key role in investor engagement at a highly respected firm.

Client Overview: Our client is a global hedge fund that invests across public and private markets. They seeking a highly organized and detail-oriented Executive Assistant to support the Head of Capital Markets. Role Overview: A successful candidate will demonstrate sound judgment across a variety of situations while maintaining excellent communication and organizational abilities. This individual should be comfortable working autonomously in a fast-paced environment, managing multiple responsibilities, and handling sensitive information with the highest level of discretion. Executive Assistant Responsibilities: • Oversee a dynamic and complex calendar while ensuring the Head of Capital Markets remains informed of upcoming meetings, priorities, and obligations, • Coordinate detailed domestic and international travel arrangements, including itineraries, meeting schedules, and preparation of materials for business trips, • Adhere to internal procedures and policies, including travel coordination and expense management, while partnering with Compliance to secure necessary approvals, • Anticipate scheduling conflicts or logistical challenges and address them proactively to ensure projects and commitments are completed within tight timelines, • Plan and coordinate team events, including internal gatherings, social activities, and group outings Executive Assistant Qualifications: • 5 years experience providing administrative support to senior executives, • Exceptional organizational and time-management abilities with strong attention to detail and the capacity to manage multiple priorities simultaneously, • Excellent interpersonal skills with the ability to build effective relationships across teams, • Strong written and verbal communication capabilities, • Self-starter with a proactive mindset and sound problem-solving and decision-making skills, • Demonstrated ability to manage confidential information with professionalism and discretion, • Strong commitment to delivering high-quality client service, • Experience supporting stakeholders across global offices or working within an international organization, • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), as well as tools such as Adobe Acrobat and Zoom, • Dedication to maintaining the highest standards of integrity and professionalism

Executive Assistant to Chief Operating Officer & Senior Executives (Finance / Private Equity Environment) We are seeking a highly accomplished Executive Assistant to support the Chief Operating Officer and several Senior Executives within a fast-paced, high-performance finance and private equity environment. This role is designed for a true right hand—someone who operates as a trusted business partner, anticipates executive needs, and contributes meaningfully to client-facing initiatives and strategic projects. The Executive Assistant will be deeply integrated into the day-to-day operations of senior leadership, working closely with internal teams and external clients. This position goes well beyond traditional administrative responsibilities, offering exposure to deal-related activity, investor interactions, and cross-functional project management. Responsibilities • Serve as a strategic right hand to the COO and Senior Executives, managing complex calendars, global travel, and shifting priorities with discretion and precision, • Act as a key point of contact for internal stakeholders, investors, and external clients, maintaining a high level of professionalism and responsiveness, • Support and manage special projects related to operational initiatives, client deliverables, and firm-wide priorities, • Coordinate client meetings, roadshows, board meetings, and senior-level internal forums, • Prepare and edit executive-level materials including presentations, reports, agendas, and meeting summaries, • Track action items, timelines, and deliverables to ensure seamless execution of projects and initiatives, • Anticipate needs and proactively problem-solve in a dynamic, deadline-driven environment, • Handle highly confidential and sensitive information with discretion and sound judgment, • Significant experience supporting senior executives within finance, private equity, investment management, or a similarly rigorous environment, • Demonstrated ability to function as a trusted partner and extension of executive leadership, • Strong project management and organizational skills, with exceptional attention to detail, • Comfort interacting with investors, clients, and senior-level stakeholders, • Ability to manage multiple priorities under tight deadlines, • Polished communication skills and professional presence

Our client, a financial services firm, is looking for a temporary Executive Assistant to assist their NYC teams! The ideal candidate will be adaptable, proactive, and willing to jump in wherever needed. This role starts asap and will last around 6-7 months, with potential to extend. Hours: 9am – 6pm *Hybrid Schedule, but must be flexible to be fully onsite when needed Responsibilities: • Schedule and manage heavy calendars and meetings, • Managing incoming calls and correspondence, • Setting up for meetings, managing conference room calendars, • Arranging travel plans and itineraries, • Submitting expense reports, • Prepare presentations for conferences, • General administrative support as requested, • Assist with special events and projects as needed Requirements: • At least 3-5 years of experience, • Energetic, motivated, and team-oriented, • Personable and flexible to adapt to last-minute changes in schedule, • Strong organizational and multi-tasking skills, • Knowledge of MS Office Suite and Concur Please submit your resume in Word format for immediate consideration. You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

POSITION: Executive Assistant to CEO STATUS: Full-Time; Salaried/Exempt LOCATION: New York City, NY (100% Onsite) REPORTS TO: CEO JOB SUMMARY: Supports the CEO and executive team to ensure company goals are met. Manages calendars, arranges travel, and acts as a liaison for the Board of Directors. KEY TASKS & RESPONSIBILITIES: • Calendar & Email Management: Managing busy schedules, prioritizing emails, and scheduling meetings across time zones., • Travel Coordination: Organizing detailed itineraries, flights, accommodation, and transportation., • Communication Liaison: Acting as the primary point of contact between executives, internal staff, and external clients., • Document Preparation: Drafting reports, presentations, agendas, and taking minutes., • Administrative Support: Handling expenses, invoices, and office supply management., • Project Management: Support special projects, conduct research, and assist with personal or administrative tasks as required., • Experience: 1–5+ years of experience in an administrative or executive support role., • Education: HSD (minimum) Two-year college/technical school certificate preferred., • Organization: Exceptional time management, multitasking, and organizational skills, • Discretion: Ability to handle sensitive company and personal information., • Communication: Exceptional verbal and written communication skills., • Proactivity: Anticipating needs, solving problems, and managing crises independently., • Technical Proficiencies: Proficiency in Google Suite, calendar software, and video conferencing tools (Zoom, Google Teams)., • Confidentiality: Proven ability to handle sensitive and confidential information.

Confidential Job Description – Executive Assistant (Industrials Team) Location: New York, NY Schedule: 4 days onsite Compensation: $125,000 – $150,000 base + discretionary bonus (20–25%) Experience Level: 7+ years Overview A highly respected, Private Equity firm is seeking an experienced Executive Assistant to support senior members of its Industrials investment team. This firm is known for its operationally focused approach, strong performance track record, and collaborative yet high-performance culture. This role requires a polished, proactive professional who thrives in a fast-paced, dynamic environment and is comfortable supporting multiple senior stakeholders with varying working styles, many of whom operate remotely. Key Responsibilities • Provide high-level administrative support to:, • 2 senior Partners (one with light touch), Principals, Advisors, • Manage complex, ever-changing calendars and travel logistics across multiple time zones, • Coordinate and execute several board-level meetings/events annually, including handling frequent changes and updates, • Serve as a central point of coordination across a distributed team, maintaining alignment despite remote working structures, • Track priorities, maintain visibility into team activity, and proactively anticipate needs, • Partner closely with other administrative professionals to ensure seamless team support Team & Environment • Part of a broader administrative team, • The Principal is regularly onsite; most other stakeholders operate remotely, • The environment is fast-paced, detail-oriented, and requires strong collaboration and communication across teams Candidate Profile • 7+ years of Executive Assistant experience, preferably within finance, private equity, or similarly demanding environments, • Demonstrated ability to support multiple senior executives simultaneously, • Highly adaptable with a strong ability to manage ambiguity and shifting priorities, • Proactive, resourceful, and capable of taking full ownership of responsibilities, • Strong interpersonal skills with the ability to navigate different personalities and working styles, • High level of discretion, professionalism, and sound judgment, • Willingness to maintain awareness of team needs outside of standard business hours when necessary Compensation & Benefits • Competitive base salary and bonus structure, • Comprehensive medical, dental, and vision coverage (fully employer-paid in-network), • 401(k) with immediate employer match and enhanced employer contributions after tenure milestones, • Additional perks include daily meals, wellness benefits, and access to onsite fitness facilities Additional Notes This is an opportunity to join a top-tier firm with a strong reputation and work closely with senior leadership in a highly visible role. The position offers meaningful exposure, responsibility, and long-term growth potential for the right candidate.

Overview We are seeking a highly organized and discreet Executive Personal Assistant to support a senior executive in a fast-paced environment. This role requires strong Excel expertise, experience with Salesforce or similar CRM systems, and the ability to anticipate needs while managing shifting priorities. Key Responsibilities • Manage complex calendars, scheduling, and daily logistics with precision., • Coordinate domestic and international travel end-to-end., • Maintain and update contact data within Salesforce or CRM systems., • Leverage advanced Excel skills for tracking, reporting, and data organization., • Monitor communications, prioritize requests, and ensure timely follow-up., • Provide administrative and project support, including document and event coordination., • Handle time-sensitive and confidential matters with professionalism and discretion., • Support ad hoc tasks, special projects, and operational needs as required. Qualifications • Bachelor’s degree required., • 7+ years of experience supporting senior leadership., • Advanced Excel skills (formulas, filtering, data management)., • Experience with Salesforce or similar CRM platforms preferred., • Detail-oriented, proactive, and highly organized., • Strong communication skills and ability to multitask effectively., • Proven ability to manage confidential information with integrity., • Proficiency with Microsoft Office, Google Workspace, and Mac OS.

Family Office Executive Personal Assistant, NYC Our client is UHNWI who requires an organized, intelligent and even-keeled Executive Personal Assistant with experience working out of a formal household. Primary Duties include: • Assist the principal with taking notes, making schedule adjustments, and being side-by-side support, • Responsible for all the principal’s private projects, appointments, events, e-mails, etc. Keep principal on time for appointments, • Responsible for all of the principal’s medical , school appointments and playdates, • Remind the principal of important tasks, deadlines and events, • Manage principal’s calendars, schedule appointments and set reminders, • Facilitate charity invitations and logistics, • Send monthly gifts and flowers to family/friends, • Create Guest lists for dinner parties, invitations, thank you notes etc, • Create and Update meal spreadsheets for dinners and parties, • Guest Coordination; create and update arrival, departure and notify team of changes, • Coordinate family and group travel and update spreadsheets as needed, • Create and coordinate event time lines, • Manage Christmas gifts and cards, • Log, code, and email monthly credit card receipts/statements, • Reconcile Principal’s credit card receipts, • Greet family and guests warmly and direct them to food and seating areas, • Accompany the principal on domestic/international trips, assist with organizing and planning travel as requested, • Assist in organizing and planning travel, • Communicate, plan, and stay active with upcoming trips, pack, etc., • Research - events, exhibits, and restaurants. Provide information, facts and figures, • Summarize findings and provide links to relevant resources. Make recommendations based on research, • Work closely with Estate Manager and Principal on projects, • General administrative work, • Assist with/walk dogs as needed, • Place Amazon and other online orders, • Run errands and last-minute requests, • Administratively support the Principal on all items or projects of the household in all areas as requested, • Assist with the children if needed OTHER: • Maintain professionalism while providing family-friendly style of service, • Maintain organization and cleanliness at all times, • Organize the principal's closets based on seasons, • Must be available and capable of completing a myriad of duties, • Maintain a high level of confidentiality and privacy of the principal and family at all times, • Report directly to the Estate Manager in regards to all matters QUALIFICATIONS: • Must be highly proficient in excel and word, • Must be highly proficient in MAC, Microsoft Excel, Microsoft Word, Email, iPhone communications, and Internet, • Motivated, organized, honest, energetic, discrete, possess a high degree of integrity, strong work ethic, and responsible, • Outgoing, positive attitude and adaptable to change, • Articulate and ability to listen, read and speak effectively, • Strong attention to detail and excellent organization skills, • Understands children and enjoys being around children and pets, • Previous experience working in private homes or yachts is preferred Compensation $100k-125k base + includes comprehensive benefits package You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Global company in NYC is hiring an Executive Personal Assistant to support the CEO. This role is hybrid. The Executive Personal Assistant will be managing calendars, booking travel arrangements, assisting with projects, expenses, and providing executive level support. Qualifications • Bachelor's degree is required, • 7+ years supporting a CEO, • Experience with both executive assistant and some personal assistance required

Doceree is the only Healthcare OS in the pharmaceutical ecosystem. As the first global network of physician-only platforms for programmatic messaging, Doceree is transforming the digital communication landscape in the global healthcare industry. Doceree provides the most comprehensive solution to Healthcare and Life Sciences advertisers to reach their target audience in the most effective and efficient way through programmatic digital advertising. Our Core Belief: Technology can connect fragmented healthcare ecosystems to deliver information when it is most needed to improve patients' outcomes. We are expanding our footprints across the globe and enhancing our services, offering, and developing new products and solutions to address the unmet needs of the industry. Doceree is operating in 25 countries currently with offices in the US, India, and UK. What you’ll Do As an Executive Assistant at Doceree, you will be a strategic partner to our C-Suite, playing a pivotal role in enabling executive success through adaptability, organization, and proactive problem-solving. You will manage complex priorities, streamline operations, and support key initiatives that require flexibility, discretion, and professionalism. • Act as the gatekeeper and operational hub for the executive, managing the flow of information and prioritizing day-to-day activities to align with strategic goals., • Leverage traditional and AI-powered tools to enhance efficiency in scheduling, email management, document organization, and workflow automation., • Flawlessly coordinate complex calendars, global travel arrangements (flights, hotels, ground transport), and meeting logistics., • Serve as a primary point of contact for high-level internal and external stakeholders, drafting, reviewing, and sending communications on behalf of the executive with utmost professionalism., • Organize and prepare key meetings, including agenda creation, document preparation, and detailed notetaking to ensure productive outcomes., • Take ownership of special projects as needed, conducting research, compiling information, and preparing high-impact presentations and reports., • Maintain impeccably organized records and files for easy access to critical information and prepare and submit timely expense reports., • Adapt to changing priorities and shifting demands, demonstrating initiative and creative problem-solving to support both planned and unplanned needs. Who you are • 3-5 years of experience in Executive/Personal Assistant, Project Manager, Administrative Support or similar role, ideally in a dynamic, fast-paced environment., • Excellent organizational, prioritization, and time management skills., • Strong attention to detail, comfortable navigating ambiguity, shifting priorities, and confidential matters with discretion and professionalism., • Proven ability to build strong working relationships across teams and levels of seniority, adapting communication style to audience and context., • Advanced proficiency in Microsoft Office, Outlook and/or Excel., • Emotional intelligence, resilience, and the flexibility to thrive in a fast-changing environment., • Positive, can-do attitude that brings energyy, initiative, and enthusiasm to the role. Benefits • Competitive salary and bonus, • Stellar health care plan options for you and your family (Medical, Dental & Vision), • 401K + 4% Matching, • Generous PTO, vacations & sick leave, • Extensive paid parental/maternity leave, • Team events At Doceree, we know that our Company’s strength lies in the diversity of our employees. Doceree is proud to be an Equal Opportunity Employer and we provide equal employment and advancement opportunities to all individuals, regardless of their race, colour, national origin, religion, sex, parental status, age, disability, genetic information, citizenship status, veteran status, gender identity or expression, transgender status, sexual orientation, marital, family or partnership status, political affiliation or activities, military service, immigration status, or any other status protected under applicable federal, state and local laws. If you have a disability or special need that requires accommodation, please let us know in advance.

Job Title: Executive Assistant Job Location: New York, New York, 10010 Duration: Full Time permanent with Full Time benefits Shift: 5 days onsite, 08:30 AM to 05:30 PM EST Salary: $145K annually Job Description: DEPARTMENT: Compliance REPORTING TO: Chief Compliance Officer This job is for one of our global financial services organization. Summary: We are seeking a highly organized, proactive, and versatile professional to serve as Executive Assistant to the Chief Compliance Officer for the Americas (CCO). The position is responsible for providing administrative and organizational support to the CCO, managing and executing daily administrative and logistical needs of the CCO. The ideal candidate must be discrete and display the ability to handle sensitive information, a proactive approach to managing the CCO's agenda and priorities, and a commitment to streamline operational tasks to ensure the efficiency and effectiveness. Key Responsibilities: • Manage and maintain CCO’s calendar, prioritizing and scheduling appointments, meetings, and conferences., • Coordinate logistics for meetings/conferences, including room reservations and video/audio setup., • Anticipate and address potential logistic issues, delays, or conflicts in advance, ensuring CCO's workflow runs smoothly., • Arrange and coordinate business/personal travels (both international and domestic) and commitments for CCO, including but not limited to flights, accommodation, transportation, and visa application., • Prepare detailed travel schedule and agenda., • Oversee daily office operations, ensuring the office runs smoothly and efficiently by handling tasks such as managing supplies, workstations, and coordinating maintenance., • Act as a central point of contact for office-related inquiries and providing general support to visitors and compliance staff onboarding and offboarding., • Manage all logistic-related matters for facility management and procurement for the CCO and Compliance., • Other ad hoc tasks as assigned by CCO. Qualifications/Education Required: • Bachelor Degree/ Master Degree in Business Administration, Communications, or related field Experience Required: • 8+ years of experience in executive support and operations (Prior support of C-level executives (at least 2 years) Very Important, but if EA candidates who supported MD-level execs, we would be good with too.)

Executive Assistant A Global, Prestigious Investment Firm is hiring for an experienced Executive Assistant to provide critical, right-hand administrative support to the Chief Investment Officer and the Global Head of Capital Markets. Salary commensurate with experience: $150-165k base range + discretionary bonus + great benefits package (health/dental/vision), free lunch on site, 401k match, Onsite 5 days/week in Midtown East NYC Hours: Generally 8am-5:30pm, flexible evenings/weekends depending on the needs of the executives Responsibilities: Executive Assistant Support: • Manage the complex Outlook calendars for two senior executives, • Respond in a timely manner to inquiries and act as gatekeeper for all requests, • Coordinate with internal and external stakeholders to schedule meetings and calls, often requiring flexibility and quick adjustments., • Send weekly emails summarizing the calendar with suggestions for changes, ensuring alignment with executives’ preferences., • Arrange intensive travel schedules, including roadshows, marketing trips, and private charters., • Provide detailed itineraries and ensure all travel logistics are meticulously planned and executed., • Prepare and manage extensive and detailed expense reports, ensuring accuracy and compliance with company policies. Qualifications • 10+ years of EA experience in financial services, • Proactive problem solver who anticipates challenges and addresses them before they escalate with the ability to work well with within a team environment, • Excellent written and verbal communication skills, • Highly adaptable with the ability to thrive in a dynamic environment while, at times, under competing priorities, • Ability to perform duties with the highest level of confidentiality and professional integrity, • Strong attention to detail and organizational skills, • Comfortable engaging with senior management on a regular basis, • Strong Microsoft Office skills, • Willingness to learn about and keep up to date with new technologies and programs, • Familiarity with Concur Please submit your resume to apply! You can use ___ to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

BURKE+CO. THE GIST: Our client, a well-backed & an early-stage fintech startup, is seeking an Executive Assistant to support their senior leadership team. This is a unique opportunity to join a high-growth & brilliant team on the ground floor, supporting key leaders across several departments. You’ll play a critical role in helping the leadership team operate efficiently in a fast-paced, startup environment. This is an ideal role for someone who brings an “all hands on deck” mentality, finds energy in variety, and takes pride in being a true operational partner! THE NITTY GRITTY: Executive Support • Provide high-level support to several senior executives, • Manage complex calendars, scheduling, and prioritization across time zones, • Coordinate domestic and international travel, including multi-stop itineraries, • Partner closely with an existing EA to divide and conquer support across leadership, • Provide backup support where needed and flex across priorities, • Assist with light office operations, • Support ad hoc projects and initiatives as the company scales, • Contribute to a positive, collaborative, & energetic team culture, • Jump in wherever needed—this is a true startup environment where everyone pitches in, • Help support team events and moments that build connection THE ESSENTIALS: • 5+ years of Executive Assistant experience, • Must have experience supporting senior leaders in high-growth tech startups, fintech, or venture capital, • Someone who thrives in dynamic environments and enjoys juggling a wide range of responsibilities, • Comfortable operating with ambiguity and shifting priorities, • Proactive, resourceful, and solution-oriented, • Strong communicator with excellent organizational skills and attention to detail, • High ownership mentality, • Positive, can-do approach and team-first mindset THE CHERRY ON TOP: • Join a cutting-edge fintech company at an early and impactful stage, • Work alongside a collaborative, high-caliber leadership team LOCATION: New York City (Hybrid, 3 days in office) COMPENSATION: Base salary: $150,000/yr - $170,000/yr + equity + benefits (exact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resumes today to You can view our other open jobs at: (Refer a friend + get a taste of our generous referral bonus program) *Compensation is aligned with experience, level, and role scope. Most offers fall within the mid-range, with the top of the band generally reserved for candidates with extensive, directly relevant backgrounds. Leveling is determined during the interview process

They NYC office of a global law firm is looking to hire an Executive Assistant to provide dedicated, high-level administrative and operational support to the Chief Marketing Officer (CMO) and the Business Development team. This newly created role serves as an administrative partner to the CMO, and is responsible for handling a broad range of responsibilities – from operational and administrative tasks to project coordination and ad hoc problem solving. The role requires someone who is proactive, resourceful, demonstrates exceptional judgment, discretion, accuracy, and the ability to anticipate needs in a fast-paced, white glove service, high-volume environment. Responsibilities • Manage the operational and administrative needs of the office of the CMO and support internal processes and projects that ensure smooth day-to-day operations within the team;, • Provide thoughtful administrative and logistical support that allows the CMO to focus on strategic priorities;, • Manage the CMO’s complex calendar, scheduling meetings across internal leadership, partners and external stakeholders;, • Prepare, review, and process detailed expense reports, including management and reconciliation of the CMO’s firm credit card;, • Coordinate travel arrangements, itineraries and logistics;, • Draft, format, proofread, and finalize documents, presentations, and correspondence in a timely manner;, • Track deadlines and proactively follow up on deliverables;, • Handle confidential and highly sensitive information with integrity and sound judgment;, • Anticipate the needs of the CMO and proactively address challenges before they arise;, • Assist with the coordination and execution of special projects led by the CMO which can often involve other stakeholders in the firm;, • Assist with a range of miscellaneous tasks and requests, which may include coordinating errands and addressing time sensitive needs;, • Provide administrative, logistical and organizational support to others including the Marketing/Business Development leadership team as needed;, • Assume additional responsibilities and time-sensitive assignments as business needs evolve;, • Support special projects as assigned. Qualifications: • Bachelor’s degree strongly preferred., • 4+ years of experience supporting senior executives, preferably at the C-suite level, ideally in a very fast paced, high volume professional services environment., • Experience maintaining complex calendars including orchestrating all on-site/hybrid meetings and coordinating with all relevant stakeholders., • Solid working knowledge of Microsoft Office (i.e., Word, Excel, Power Point) and Adobe Professional., • Demonstrated experience managing high-volume and detailed expense processing., • Operates with the highest level of confidentiality, discretion and integrity, particularly when handling sensitive firm, client and partner information., • Exceptional written and verbal communication skills., • Strong organizational and time management skills with strong attention to detail., • Demonstrated proficiency in managing multiple priorities in an environment that may not always be structured., • Maintains a white-glove level of professionalism and responsiveness in all interactions., • Demonstrates strong judgment, initiative, resourcefulness and independence in prioritizing work and managing competing demands., • Proactive, energetic and hardworking team player., • Available when needed outside of regular business hours to support time-sensitive business matters.

COMPANY: Investment Firm POSITION: Executive Assistant LOCATION: New York, NY – 4x a week in office HOURS: 8:30AM - 5:30PM with flexibility as needed COMPENSATION: $150-180K DOE + Bonus Eligible + Benefits BACHELOR’S DEGREE: Required Our client, a leading private investment firm, is seeking a skilled and professional Executive Assistant to provide comprehensive support to 2-3 senior executives on the management committee. This role offers the opportunity to partner closely with leadership in a dynamic, fast-paced environment where attention to detail, sound judgment, and adaptability are paramount. The ideal candidate will be proactive, resourceful, and solutions-oriented, with the ability to maintain the highest level of professionalism and discretion. This position is best suited for a polished individual who thrives on balancing multiple priorities, enjoys collaborating with other Executive Assistants to ensure seamless coverage, and embraces a “no task too big or too small” mindset. This is a unique opportunity to contribute meaningfully to a top-tier investment firm while honing your expertise in executive-level support. Responsibilities: -Coordinate comprehensive travel arrangements, including booking flights, accommodations, and ground transportation, while ensuring all required documentation (e.g., visas, itineraries, confirmations) is accurate and up to date. -Provide extensive calendar management support by scheduling and prioritizing meetings, interviews, and conferences on behalf of senior stakeholders, while proactively anticipating potential conflicts and adjustments. -Manage and triage incoming communications such as calls, emails, and correspondence by drafting professional responses, prioritizing urgent matters, and ensuring timely follow-through. -Prepare, submit, and reconcile expense reports in compliance with company policies and deadlines. -Organize and assemble briefing materials, presentations, and supporting documents in advance of meetings to ensure stakeholders are fully prepared. -Support leadership and teams with ad hoc projects, research, and strategic initiatives, demonstrating flexibility and resourcefulness. -Collaborate closely with fellow Executive Assistants to provide seamless coverage and consistent support across the team. -Contribute to a proactive, solutions-oriented environment, embracing a “no task too big or too small” mindset to ensure accuracy, efficiency, and smooth daily operations. Requirements: -Bachelor’s degree. -Exceptional attention to detail with strong organizational skills and a proven ability to follow through on tasks and projects. -Demonstrated ability to handle highly sensitive information with discretion and maintain the utmost confidentiality at all times. -Adaptable and resilient, able to pivot seamlessly in response to shifting priorities, urgent requests, and unforeseen circumstances. -Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) with hands-on experience using Concur, and a strong aptitude for quickly mastering new software and technology tools. -Resourceful problem-solver with the ability to identify challenges, evaluate options, and implement effective solutions in a timely manner. -Consistently maintains a polished and professional demeanor, fostering positive relationships and representing the organization with credibility and integrity in all interactions.

Executive Assistant / Travel Coordinator A well-established firm is looking for an Executive Assistant/Travel Coordinator to support a high-level executive based in New York City. This role will be part of a small team of skilled and collaborative assistants. Together, the team provides comprehensive support related to the executive’s personal and professional activities, including travel and logistics. EA-specific responsibilities include wide-ranging administrative tasks, such as complex calendar management, oversight of in-office operations, personal assistance work, and high-volume internal and external communications. Travel-specific responsibilities include the planning and management of trip arrangements, such as comprehensive travel-related research, the preparation of detailed, precise itineraries and contingency plans, site setup, and oversight of vendors and service providers. The ability to travel is required in the role. Desired traits: • Outstanding critical thinking, analytical, and organizational skills and a sharp eye for detail, • Strong communication abilities, both verbal and written, • Proactive and creative approach to problem solving, • Team-oriented mindset and willingness to work on both high- and low-level tasks, • Ability to thrive in a dynamic, fast-paced environment This is a unique opportunity to join a positive and respectful organization where excellent performance is recognized and rewarded. The right candidate will be enthusiastic about contributing widely and growing with the role and team over time. Prior executive support, administrative, and/or travel planning experience is a plus. Compensation includes a starting salary range of $140,000 to $180,000 per year, a sign-on bonus, and a generous benefits package. This is a full-time position in New York City.

Our client a well known Investment Bank is seeking an Executive Assistant in their New York, New York Location! Role Summary Provide high level administrative support to senior leaders and their teams based in New York. Key Responsibilities • Provide administrative support to senior executives (approximately 7 Managing Directors) and their teams, • Maintain executive calendars; schedule meetings and conference calls; proactively manage conflicts, • Coordinate conference room logistics including catering and A/V, • Arrange domestic and international travel; manage travel profiles and approvals, • Manage expense reporting in accordance with Firm and Internal Audit policy, • Prepare and organize meeting and presentation materials Qualifications • Prior experience supporting senior executives, • Strong organizational and communication skills, • Experience with travel coordination and expense management, • Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint

We are seeking a highly capable Executive Assistant to provide strategic administrative support to the CIO Office and key members of the Alternative Investments Department for a highly reputable financial services firm. You will play a pivotal role in keeping daily operations running smoothly, managing intricate calendars, coordinating business travel, preparing meetings, processing expense reports, and supporting additional projects. You will serve as a professional and efficient interface between the CIO and internal and external stakeholders, helping to enhance communication, collaboration, and overall team effectiveness. This is an exciting opportunity to contribute meaningfully to both the success of the office and the broader mission of the firm. Responsibilities • Provide comprehensive high-level administrative support, including strategic calendar management for both business and personal matters, with timely updates and documentation as requested., • Proactively manage the C-level Executive’s calendar, scheduling and prioritizing appointments while coordinating internal and external meetings across global time zones., • Ensure meeting effectiveness by preparing agendas and documents 24 hours in advance, coordinating in-office logistics, and managing post-meeting follow-ups., • Support the Alternative Investments Department with diligence and accuracy, serving as a gatekeeper and professional representative, balancing multiple requests while maintaining strong relationships., • Arrange complex domestic and international travel, including flights, accommodations, ground transportation, visas, and detailed itineraries that optimize efficiency and align with traveler preferences., • Monitor deadlines and follow up on action items proactively, ensuring tasks are completed accurately and on time., • Prepare for client-based trips and visits, coordinating logistics and providing on-site support as needed throughout the year., • Assist the C-level Executive’s office with ad-hoc projects and special requests, demonstrating flexibility and initiative., • Collaborate closely with the Administrative Team, supporting team objectives and fostering seamless operations. Ideal Experience • Bachelor’s Degree required with a minimum of 5+ years’ experience as an Executive Assistant supporting, • C-level or executive leadership., • Ability to coordinate effectively with in-person and remote executives and team members., • Exceptional organizational skills with the ability to multitask and prioritize in a high-energy culture., • Proactive mindset and the ability to act with a sense of urgency, anticipating needs and taking proactive measures to support executives., • Strong calendar management skills, adept at optimizing schedules and creating more bandwidth., • Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels., • Ability to maintain composure and work effectively under pressure, handling high-stakes situations with professionalism., • Practices discretion and confidentiality when handling sensitive information., • Flexibility and adaptability to changing priorities and demands, readily adjusting schedules and tasks as needed., • Flexibility with time, able to arrive early or stay late and be responsive after hours and on weekends as needed., • Proficiency with computer skills, including Microsoft Office Suite, Concur or expense related platforms. The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Our client is a prestigious financial services firm in Manhattan, operating in a hybrid schedule. Responsibilities include but are not limited to: • Effective interactions with senior executives, • Maintaining executives’ calendars, scheduling all meetings and conference calls, responding to e-mails and phone calls requesting meetings, resolving meeting conflicts and prioritization issues, • Arranging all aspects of domestic and international travel, keeping executives’ travel profiles up-to-date, managing approvals for any travel, and arranging flights, hotels, and rental cars., • Preparing and submitting all expense reports on a timely basis, • Editing and updating pitch decks, • Personal assistant duties as assigned, • Ad hoc projects Qualifications: • Bachelor’s degree is strongly preferred, • 5+ years of administrative experience at a financial services firm, • Exp supporting an IR team is stongly preferred, • Strong communication skills, both written and verbal, • Corporate Access exp is a plus The annual base salary range is $90,000 to $150,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

A boutique Venture Capital firm is seeking an Executive Personal Assistant to support 2 wonderful senior principals with a mix of high-level executive support and personal assistance. This is a strong fit for someone who is polished, discreet, highly proactive, and comfortable operating in a fast-paced, high-demand environment with both professional and personal responsibilities. Location: New York City, near Union Square Schedule: 5 days/week in office Additional flexibility: Some hybrid/remote work flexibility given when principals are traveling and during the summer Hours: Typically 8:30 AM to 5:30/6:00 PM, with an expectation of responsiveness outside standard hours as needed Compensation & Benefits: $150,000 to $200,000 base salary + discretionary annual bonus, paid healthcare benefits, PTO, 401(k) What the role involves: • Managing complex executive MS Outlook calendars across time zones, • Coordinating global travel, including flights, hotels, visas, ground transportation, and crafting detailed itineraries, • Serving as a gatekeeper and primary point of contact for high-level internal and external stakeholders, • Providing personal assistant support including appointments, bills, reservations, personal travel, and family-related logistics, • Handling polished written and verbal communications on behalf of principals and managing inboxes, • Managing shifting priorities and helping executives stay organized and prepared for all meetings and travel, • Overseeing office support as needed, including office supplies, meeting setup, lunch orders and catering for investment meetings, • Handling confidential documents and sensitive information with discretion, • Supporting interactions with investors, partners, and international contacts in a polished manner Ideal background: • 10+ years of executive assistant and personal assistant experience supporting senior executives, • Background within financial services, venture capital, family office, investment, or similarly fast-paced environment, • Tech-savvy and confident using Microsoft Office and AI tools, • Extremely polished, discreet, and service-oriented, • Calm under pressure, adaptable, and able to manage demanding personalities and shifting needs, • Strong global scheduling and calendar management experience, • Resourceful, organized, and thick-skinned with a flexible mindset Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We are seeking a dynamic experience Executive Assistant to the CEO to provide high-level administrative, operational, and strategic support to the Chief Executive Officer. The successful candidate is responsible for providing comprehensive administrative support, handling special projects, and assisting with project preparation and presentations. Bronx Community Health Network (BCHN) was founded in 1996 to ensure that the socio-economically depressed and medically underserved residents of the Bronx have access to high-quality and comprehensive healthcare services, Bronx Community Health Network (BCHN) is a not-for-profit, community-based organization and Federally Qualified Health Center. The organization provides a wide range of comprehensive, coordinated primary medical, oral, and mental health care and related diagnostic, pharmacy, social support, and enabling services for medically underserved/uninsured residents. BCHN’s mission is to improve the health of people and families in the Bronx; provide access to affordable, quality health care, especially for uninsured people; promote disease prevention, early treatment and healthful lifestyles; and obtain financial and other resources for programs and services. BCHN’s service area includes the entire borough of the Bronx, including all 25 zip codes. Within this area, Health Center sites focus on the low-income and underserved populations. The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer. This role serves as a critical liaison across the organization, ensuring that the Executive Office operates with efficiency, clarity, and professionalism. The Executive Assistant will demonstrate exceptional communication skills, sound judgment, strong organizational capabilities, and the ability to manage sensitive information with absolute discretion. Responsibilities: • Manage and prioritize the CEO’s calendar, ensuring efficient and strategic use of time., • Coordinate all meetings, appointments, travel arrangements, and logistics., • Track and follow up on action items, deadlines, and outstanding deliverables., • Serve as the primary point of contact for internal and external inquiries directed to the CEO., • Draft, edit, and prepare professional communication, including emails, memos, presentations, and reports., • Facilitate effective communication between the CEO and senior leadership team., • Prepare briefing materials, agendas, and supporting documents for meetings., • Support board of directors’ activities, including scheduling, materials preparation, minutes, and logistics., • Assist in coordinating leadership meetings, retreats, and cross-department communications., • Maintain organized digital and physical filing systems for Executive documentation., • Assist with budget preparation, expense reports, and reimbursement submissions., • Provide administrative support for strategic initiatives and special projects assigned by the CEO., • Conduct research, compile data, and prepare summaries or briefing notes as needed., • Track progress on organizational goals and contribute to project planning and execution., • Handle highly confidential information with discretion and integrity., • Represent the CEO’s office with professionalism, tact, and sound judgment in all interactions. Qualifications: • Bachelor’s degree required, • Experience supporting senior executives, preferably in a nonprofit or health care setting., • Strong organizational and time-management abilities, prioritizing competing demands., • Experience managing complex calendars and supporting C-suite level leaders., • Demonstrated strong analytical and problem-resolution skills. Skills & Competencies • Exceptional written and verbal communication skills, • High level of proficiency with Microsoft 365 and collaboration tools., • Ability to multitask in a fast-paced, growing environment effectively and efficiently., • Work independently, anticipate needs, and adapt to changing priorities., • Demonstrates the highest level of confidentiality., • Ability to work independently, anticipate needs, and exercise sound judgment., • Excellent decision-making ability and exceptional organizational skills., • Strong attention to detail and commitment to accuracy, • Experience coordinating board activities oar executive-level meeting is a plus Physical Demands/Working Conditions • Sits and walks throughout the day., • Subject to many interruptions., • Must be able to function in a highly stressful environment., • Job tasks are performed in close physical proximity to other people, • May spend many continuous hours at a desk and working from a computer. Salary Range: The base salary range for this position is $85,000 – 100,000 annually. The total compensation for the finalist selected for this role will be determined based on various factors, including but not limited to scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The base salary range listed above is a good faith determination of potential base compensation at the time of this job advertisement and may be modified in the future. This role is hybrid, requiring three (3) days per week in the office. The remaining two (2) days may be worked remotely. Specific in-office days will be discussed during the interview process, with flexibility to align with team needs. Please note that the number of required in-office days may be adjusted over time, potentially increasing the number of required in-office days based on business needs. Bronx Community Health Network is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military, and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision.

Executive Assistant to CEO - $120k-$150k Global technology firm is looking for an Executive Assistant to support Founder/CEO as a right-hand administrative and operational support person. Position will enable the assistant to act as a strategic partner and trusted operator, while keeping office operations moving in a fast-paced environment. Responsibilities Include: • Serve as a right-hand partner to CEO performing both EA and PA duties as needed, • Manage complex scheduling and calendar coordination across multiple time zones, • Arrange extensive global travel including air, ground transportation, dining reservation, hotels with different time zones, visas, etc., • Prepare for high-stakes meetings: create agendas, materials, briefs, and follow-ups, • Handle sensitive information with discretion and professionalism; maintain absolute confidentiality, • Partner with internal leaders and external partners to support initiatives, troubleshoot blockers, and move projects forward, • Build and refine scalable administrative processes that keep our executive function running like a well-oiled machine, • Assist with office operations support including vendor management, supplies, invoicing, and some HR-related tasks, • Moderate Personal Assistant work as needed Requirements Include: • 8+ years of experience in administrative support to senior leadership including C-Suite, Founders, and executives, • Prior experience in tech firms and/or startup environments is a BIG plus; must be able to work at a fast-paced with an entrepreneurial mindset, • College graduates strongly preferred, • Previous work with business operations and light office management would be an asset, • Highly organized and detail-oriented, must have a keen sense of discretion, • An exceptional communicator with strong emotional intelligence and sound judgment

Job Title: Executive Administrative Assistant Location: New York, NY 10017 Duration:10 months Assignment Shift/Hours: 40hours/week, Mon- Fri 8:30am -5pm Work Model: Hybrid, 4days on site - Mon to Thurs Summary: • Client is looking for a temporary Research Assistant in its New York office to support several Senior Analysts and their teams., • The successful candidate will provide essential administrative, and operations support in the day-to-day operations and administration of the analyst teams while also working on a variety of projects and departmental initiatives. Responsibilities include but are not limited to:, • Coordinate domestic and international travel as well as hotels, car rentals, car services etc. with travel agency as requested., • Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly client Visa Statements for analysts, and associates., • Screen phone calls from clients, visitors, and greet clients when required, handle all incoming correspondence., • Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g. Sales, Corporate Access)., • Assist in maintaining client database, log phone calls, and emails in CRM as needed., • Maintain research data spreadsheets as specified by senior analysts. Job Requirements:, • The following are the minimum requirements for the position:, • Minimum of 4 - 6 years of administrative experience., • Strong proficiency in all MS office applications., • Exceptional attention to detail with the ability to follow up and see tasks through to completion., • Possess strong written and oral communication skills., • Strong organizational and analytical skills., • Ability to establish and maintain effective working relationships with all staff levels internally and externally., • Ability to work on multiple projects simultaneously, managing time and resources to ensure work is completed efficiently and within established timeframes., • Exhibit adaptability in a team-oriented environment. Must-Have Hard Skills:, • Experience booking travel., • Admin experience, • MS Office Suite, • Heavy expenses / T&E prep experience, • Ideal Candidate Background: worked in an investment bank, someone who has dealt with clients., • Organized, great communication skills., • Experience in a fast-paced environment., • Excellent attention to detail, • Investment banking experience., • Front office - Client facing experience., • Attention to detail. Nice-to-Have, • Research assistant experience.

Job DescriptionTo proceed with your application for this position, please complete the Predictive Index Behavioral Assessment linked below. Ensure you finish the assessment for your application to be reviewed. Behavioral Assessment Link POSITION SUMMARY: Under the general direction of the Summer Camp Director, the Senior Camp Counselor oversees a group of assigned campers, ensuring a healthy and positive summer program. OUR CULTURE: At the YMCA of Montclair, we strive to be the Employer of Choice, provide World-Class Service, and be the Charity of Choice. Our goal is to be a place where employees are empowered and excited to come to work. All staff ensure that members experience customer centric, individual attention each and every day. We strive to be the preferred partner collaborating with others, identifying and meeting our community needs. ESSENTIAL FUNCTIONS: • Ensure the safety, health, well-being and happiness of all campers in accordance with applicable NJ requirements through proper supervision., • Plan, prepare and implement camp activities that help all campers in your group to experience success, and to ensure maximum participation from campers., • Submit all required reports including attendance sheets, injury reports, and discipline records on time., • Keep the Summer Camp Director informed of any concerns and/or behavior issues within the group., • Coordinate the distribution and clean-up of daily snacks when necessary., • Create and maintain a safe, secure, nurturing, clean, neat, and organized environment for all program participants, • Foster appropriate communication with parents, calling the parent of any camper when necessary or the Summer Camp Director deems appropriate., • Maintain all equipment and property, minimizing damage. Inform director if new equipment is needed or equipment needs repair., • Communicate positively and enthusiastically with campers, parents, staff, and volunteers., • Treat each child with dignity and respect., • Set a good example for campers in all areas, including cleanliness, punctuality, clean-up chores, rules, and sportsmanship., • Accompany campers to all activities., • Supervise campers’ participation in structured and unstructured activities., • Facilitate group unity by promoting camper friendships and resolving conflict fairly., • Maintain positive relationships with campers by showing sensitivity to campers’ emotional needs and problem solving any camper issues effectively., • Promote and supervise the health, emotional, social, intellectual, and physical development of each child., • Work with all other staff members in a cooperative effort., • Provide directions to assistant camp counselors and any staff or campers in training., • Report all accidents and incidents involving self, participants, guests, or other employees., • Familiar with and able to implement emergency procedures., • Ensure cleanliness of facility or property., • Actively participate during pool activities by serving as a lookout, camper swim buddy, or clipboard counselor or as directed by Lifeguard., • All other duties as assigned., • Demonstrate and model the YMCA’s four core values of Caring, Honesty, Respect, and Responsibility., • Exhibit personal and professional behavior in a manner consistent with the best interest of the Association, so as not to bring discredit to the Association., • Perform such other job-related duties as may be periodically assigned by the Supervisor., • Cooperate, work effectively and congenially with all YMCA staff members, volunteers, and members of the Association., • Adhere to policies related to boundaries with members, volunteers, staff, and participants., • Attend required Abuse Risk Management training and adhere to procedures related to managing high-risk activities and supervising members and participants., • Report suspicious or inappropriate behaviors and policy violations and follow mandated abuse reporting procedures., • Emotional Maturity, • Communication, • Critical Thinking and Decision Making, • Relationships, • Must be at least 21 years of age., • Previous experience in camping, recreation, teaching, childcare or physical education preferred., • Must have knowledge of crafts, group games and sports., • Excellent human relation skills, good organizational and communication skills., • Knowledge of and commitment to the mission of the YMCA and its capacity to build strong kids, families and communities. The ability to articulate and model YMCA’s four core values of Caring, Honesty, Respect and Responsibilities are essential., • The satisfactory performance of the incumbent will result in a consistently high-quality summer camp program which ensures the health and safety of all campers. This work requires the following physical activities: climbing, bending, stooping, kneeling, twisting, reaching, sitting, standing for extended periods of time, walking, lifting, finger dexterity, grasping, repetitive motions, talking, feeling, hearing, and visual acuity (with the aid of glasses if necessary). The work is performed primarily outdoors and may require occasional travel. Must be able to lift 50 lbs. COMPANY BENEFITS: Free membership and 25% discount on various programs and camp fees for the duration of the season. HOURLY PAY RATE: $17.00 to $18.00 WORK SCHEDULE: Monday to Friday, 8:30 am to 4:00 pm

Job Description DEPARTMENT: Clinical SUPERVISION RECEIVED: Reports to Clinical Supervisor / Practice Manager JOB SUMMARY: The medical assistant is primarily responsible for assisting the medical provider with patient care. LOCATION: Paramus NJ, Hoboken NJ, Passaic NJ (Must be willing to travel) ESSENTIAL FUNCTIONS: • Ability to work well with providers, anticipating their needs in regard to patient treatment, • Review daily schedules for dermatology providers and verify all supplies are prepared, • Assist providers in accurately scribing in the EMR (Accurately records vital signs, reconciles patients’ medications, allergies and current problem list, documents needed prescription refills and/or other vital clinical information)., • Schedule patients (post-visit), • Assisting with biopsies, injections and select surgery procedures., • Patient education on treatment plans and medication, patient phone calls, • Assist staff in cleaning rooms between patients, • Run schedules for the dermatology providers for the next day, review planned procedures, print patient insurance information, prep pathology slips, bottles and procedure trays accordingly., • Detailed exam room stocking weekly, • Daily instrument care and sterilization, • Draw-up Lidocaine syringes, • Fill liquid nitrogen canisters, • Check supplies and place order weekly, • Clean autoclave weekly; Deep clean autoclave monthly, • Monthly spore check, • Responsible for reporting improperly operating medical equipment and instruments to supervisor., • Responsible for following OSHA regulations., • Regularly interacts with providers and other departments in order to identify and resolve problems., • Maintains patient, employee and clinic confidentiality. PHYSICAL DEMANDS: • Must possess strong English oral and written communication skills in order to communicate effectively with other medical staff and management., • Lifting: Average weight is 5-25 pounds for a distance up to 4 feet; however occasional need to assist patient on/off exam bed, scale or in/out of wheelchair may be necessary., • Bending: Occasionally, • Pushing: Assisting wheelchair patients of any weight may be required, • Ability to stand for extended period, with shift lengths up to 10 hours., • Normal vision (or corrected vision) and hearing, • Ability to tolerate viewing on computer monitor for extended periods This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills and abilities may change as needs evolve.

Patient Access Representative As a Patient Access Representative, you play a critical role in ensuring the seamless operation of the healthcare environment, the delivery of quality patient care, and world-class customer service. Your responsibilities encompass greeting and assisting patients, managing appointments, maintaining accurate records, and providing essential administrative support. Additionally, you are responsible for obtaining authorizations and facilitating insurance-related processes to support the delivery of healthcare services. Who We Are: JAG Physical Therapy’s care-first model of rehabilitation may be the change you are looking for! JAG Physical Therapy, a comprehensive outpatient, orthopedic physical therapy company with 100 facilities throughout Pennsylvania, New Jersey, and New York, is seeking compassionate and motivated individuals to join our winning team! JAG has been honored by the area’s top publications as the best in the business based on growth and outcomes and is considered the Gold Standard for physical therapy care by the Metro area’s largest healthcare systems and insurance providers. What You’ll Love About Us: • Competitive pay, • Support for ongoing education and training, • Opportunities for advanced growth including team leader, regional manager, and director, • Provided uniforms, • Health, Dental, & Vision Benefits, • HSA Options including dependent care, medical, and commuter benefits, • $10,000.00 Term Life Insurance benefit at NO cost to employees, • up to 3 weeks PTO, • 401(k) with company match, • Yearly review for growth opportunities, • Tuition discounts for employees and their families, • TicketsAtWork and LifeMart company perks, • Our workplace fosters a close-knit and supportive environment where individuals genuinely care for and uplift one another, creating a strong sense of unity and camaraderie What You’ll Need: • High school diploma or equivalent., • Completion of a medical assistant certificate program preferred., • 1+ years of experience working as a medical receptionist/administrative assistant in the health care field., • Excellent organizational and time management skills, • Strong interpersonal communication skills, • Ability to work independently or as part of a team, • Availability to travel throughout JAG locations for coverage. Following the JAG Travel policy. What You’ll Do: • Greeting patients and other visitors in the medical office., • Answer patient questions and provide assistance and directions when necessary., • Field all phone calls that arrive using our general office number., • Utilize medical office software to schedule new and follow-up appointments for patients., • Register new patients and update necessary records., • Distribute forms and paperwork to patients to ensure that required fields are completed appropriately., • Daily collection of patient financial responsibility, • Maintain confidentiality of all patient records., • Completing and tracking insurance verifications, authorizations, and referrals., • Knowledge of Workers’ Compensation and Auto claim submissions., • Perform other diverse duties as requested or required. Important Disclaimer Notice: The above statements are only intended to represent the essential job functions and general nature of the work being performed and are not exhaustive of the tasks that an Employee may be required to perform. The employer reserves the right to revise this job description at any time and to require Employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or the work environment change. This job description is not a guarantee of employment. What you’ll love about us section is based on full time employment with the company and is not guaranteed based on employment type. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the ___ notice from the Department of Labor.