Administrative Assistant
6 days ago
Blasdell
Job Description Do you love cats? Want to make a difference in the lives of homeless cats? Join us! Ten Lives Club is the largest cat shelter in New York. We take in and find homes for thousands of homeless cats each year. We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team. This role is essential in supporting administrative functions, fostering a positive work environment, and ensuring smooth office operations. The ideal candidate will execute various administrative tasks, with an emphasis on confidentiality, professionalism and attention to detail. Success Factors for the Ideal Candidate: • Excellent time management and organization skills, especially the ability to prioritize and multitask, • Effective and professional communication abilities, including being able to communicate with all levels of employees, vendors and clients or guests, • Professional writing capabilities, including emails, memos, letters, thank you cards and other industry-related reports, Grant documents and correspondence, • Great customer service and interpersonal skills, • Strong capabilities with the Microsoft Office Suite of products. (Outlook/Word/Excel), • Very comfortable in a fast-paced environment while meeting tight deadlines, • Adaptable to miscellaneous duties and capable of keeping them prioritized, • Ability to keep confidential information confidential. Responsibilities include but are not limited to: • Enter data, maintain records, writing thank you cards and create reports., • Scheduling Spay/Neuter Appointment, Check in Clients in the morning, • Handling clerical duties for the Executive Director and Director of Operations and organizationally as needed., • Helping and scheduling surrender appointments, • Document filing, computer entry of files and basic use of Microsoft 365 for Business products., • Specials Project as directed Job Specifics: • Full Time Position,, • Pay commensurate with experience., • Schedule:, • Monday, Tuesday, Thursday, and Friday 8:30 am to 5:00pm, Saturday 11:00am – 4:00pm, • Qualifications: Bachelor's degree (preferred), • Bookkeeping experience, minimum 1 year, • Familiarity with the Animal Rescue Field a plus, • Solid understanding of basic bookkeeping, • Strong verbal and written communication skills, • Proficiency in data entry, • Proficiency in Microsoft Excel and Microsoft Word and able to learn other programs. MUST BE Computer Software savvy and know how to organize online computer files., • High degree of accuracy and attention to detail. Strong editing and proofing skills Benefits: • 8 paid holidays, • PTO Days, • Paid vacation after 1 year, • Generous pet adoption and pet care discounts Ten Lives Club, Inc., 3741 Lake Short Road, Blasdell, NY 14219 WE ARE A DRUG-FREE, SMOKE-FREE, EQUAL Opportunity Employer Company Policy & Federal & State Laws Forbid Discrimination Because of Age, Color, Race, Religion, Sex, Disability, Sexual Orientation or National Origin Company DescriptionTen Lives Club is a 501c3 cat shelter in Western New York with 15 additional adoption locations. We have two vets and a vet team to care for our charges. Our location cares for strays and surrenders as well as offering a community clinic for reasonable cost spays, neuters, and other veterinary care. Our Vet Clinic provides spay/neuter & medical care to TLC residents, fosters & newly adopted sick cats. If you are looking for a career in animal welfare and want to make a difference, we want you!Ten Lives Club is a 501c3 cat shelter in Western New York with 15 additional adoption locations. We have two vets and a vet team to care for our charges. Our location cares for strays and surrenders as well as offering a community clinic for reasonable cost spays, neuters, and other veterinary care. Our Vet Clinic provides spay/neuter & medical care to TLC residents, fosters & newly adopted sick cats. If you are looking for a career in animal welfare and want to make a difference, we want you!