Executive Assistant
hace 10 días
Ossining
Job DescriptionWe are looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership in Ossining, New York. This long-term contract position offers an opportunity to work in a dynamic environment, managing schedules, coordinating executive meetings, and ensuring smooth daily operations. The ideal candidate will be detail-oriented, efficient, and skilled in handling confidential information with professionalism. Responsibilities: • Manage and maintain executive calendars, ensuring timely scheduling and prioritization of appointments., • Coordinate and prepare for executive meetings, including drafting agendas, taking notes, and distributing materials., • Act as a liaison between senior leadership and internal or external stakeholders to facilitate effective communication., • Handle confidential information with discretion and professionalism., • Organize travel arrangements, including booking flights, accommodations, and transportation., • Prepare reports, presentations, and correspondence as needed to support executive operations., • Monitor deadlines and follow up on action items to ensure timely completion., • Assist with special projects and initiatives as directed by senior leadership., • Maintain office systems and processes to support efficient workflow., • Provide general administrative support as required.• Proven experience as an Executive Assistant or similar role, supporting senior leadership., • Strong proficiency in calendar management and scheduling tools., • Excellent organizational and time management skills, with the ability to prioritize effectively., • Exceptional written and verbal communication abilities., • High level of discretion when handling sensitive or confidential information., • Proficiency in office software such as Microsoft Office Suite and virtual meeting platforms., • Ability to work independently and adapt to changing priorities., • Strong interpersonal skills for building relationships with stakeholders.