Admin Assistant - Immediate Vacancy (Data Focus)
3 days ago
Harvey
Job DescriptionSalary: $35,000-$50,000 School Overview Jefferson RISE Charter School, founded by seven community members in 2014, will serve just under 800 students in grades 6-12 for the 2025-2026 school year. Located in Harvey, Louisiana, the school caters to a diverse student body from the Westbank of Jefferson Parish, consisting of 59% Black/African American, 24% White, 15% Hispanic, and 2% Asian students, with 87% qualifying as economically disadvantaged. Remarkable achievements for Jefferson RISE Charter School include: • State recognized our school as Top Gains Badge Recipient (23-24 SY), • Graduation Rate A (22-23 SY, 23-24 SY), • Strength of Diploma A (23-24 SY), • Progress Rating A (23-24 SY), • #6 for SPS Growth in Louisiana (22-23 SY), • Achieved a School Performance Score (SPS) increase of over 17 points, resulting in a B rating for the high school and a C rating for the middle school (22-23 SY) Position Overview The Administrative Assistant to the Executive Director plays a vital role in ensuring the smooth, efficient, and data-driven functioning of the schools leadership operations. This position goes far beyond standard administrative duties: the ideal candidate is a highly skilled problem-solver with advanced expertise in spreadsheets, data analysis, and document creation. This role requires a sharp eye for detail, exceptional technical skills, and the ability to keep pace in a fast-moving environment. The Administrative Assistant will follow the Executive Director through meetings, capture action items in real-time, and proactively create systems, templates, and reports that streamline operations. Candidates must be highly proficient in Excel and/or Google Sheets, with a demonstrated ability to design graphs, analyze trends, and support budgeting processes. Key Responsibilities Executive & Administrative Support • Accompany the Executive Director to meetings, capturing notes, action items, and follow-ups in real time., • Track and manage tasks across multiple projects to ensure timely execution., • Draft, edit, and format correspondence, reports, and templates for internal and external use., • Type quickly (70+ WPM preferred) and accurately to keep up with a fast-paced workflow. Data & Technology • Develop, maintain, and improve spreadsheets and databases for operational, financial, and compliance purposes., • Create graphs, dashboards, and visualizations to communicate trends and outcomes., • Design templates, trackers, and automated systems that improve efficiency and accuracy., • Support the Executive Director in interpreting data and preparing presentations. Finance & Budget Support • Assist with creating and maintaining budgets, including expense tracking and forecasting., • Collect, organize, and reconcile receipts and financial records., • Generate financial reports, expense summaries, and documentation for leadership and board review. School Operations & Compliance • Coordinate reporting and data submissions to district and state stakeholders., • Monitor compliance trackers for staff certifications, deadlines, and required trainings., • Assist with special projects that require data collection, analysis, and reporting. Scheduling & Events • Maintain the Executive Directors calendar, including high-level scheduling, prioritization, and logistics., • Support preparation for leadership meetings, board meetings, and staff-wide events by creating agendas, presentations, and supporting materials., • Ensure follow-up actions from meetings are documented, delegated, and completed. Qualifications • Associates or bachelors degree preferred; high school diploma or equivalent required., • Minimum of 2 years administrative experience, with strong emphasis on data management and technology., • Advanced proficiency in Google Workspace (Docs, Sheets, Calendar) and Microsoft Excel (pivot tables, formulas, charts required)., • Experience with data analysis and the ability to create clear, compelling visual representations of information., • Strong financial literacy, including budget creation and expense tracking., • Exceptional typing speed (70+ WPM minimum; 80 WPM preferred)., • Excellent organizational, multitasking, and problem-solving skills., • Ability to thrive in a fast-paced, dynamic environment and adapt quickly to changing priorities., • Strong interpersonal skills, discretion, and professional judgment.