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The role is working for a international law firm based in Manchester on a permanent position hybrid working (3 days in the office/2 days from home)
Responsibilities
Diary management:
Ensure client meeting clashes do not occur
Partners/fee earners have all the required materials for their client meetings
Arrange meetings on behalf of partners/fee earners/clients
Ensure business travel information is entered into calendars
File management responsibilities - Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date
Mailbox management with the ability to prioritise, categorise and respond to basic client requests and draft responses accordingly
Monitoring and being the gatekeeper to fee-earners' mailbox in their absence
Communicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the 'to do' list
To undertake limited typing i.e urgent short documents (digital and non-digital dictation)
Proactive client liaison including take messages, pass on information and deal with simple queries
Pro-actively delegate work to the relevant secretarial resource e.g Document Production team, Practice Administration to ensure that PA time is maximised and the newly introduced model is being followed
Management and co-ordination of the Partners’ billing and financial requirements
Responsibilities
Diary management:
Ensure client meeting clashes do not occur
Partners/fee earners have all the required materials for their client meetings
Arrange meetings on behalf of partners/fee earners/clients
Ensure business travel information is entered into calendars
File management responsibilities - Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date
Mailbox management with the ability to prioritise, categorise and respond to basic client requests and draft responses accordingly
Monitoring and being the gatekeeper to fee-earners' mailbox in their absence
Communicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the 'to do' list
To undertake limited typing i.e urgent short documents (digital and non-digital dictation)
Proactive client liaison including take messages, pass on information and deal with simple queries
Pro-actively delegate work to the relevant secretarial resource e.g Document Production team, Practice Administration to ensure that PA time is maximised and the newly introduced model is being followed
Management and co-ordination of the Partners’ billing and financial requirements
- Experience
- Required
- Employment
- Full-time
- Schedule
- Monday to Friday 9am-5pm
- Salary
- £28,000 – £30,000 yearly
Hardman Street, M3 3EB, Manchester
Personal AssistantManchester
Business support recruitment • 1-10 Employees
Hiring on JOB TODAY since September, 2024
We are a legal business support recruitment agency working with law firms across the UK.
Jane AlexanderActive 8 hours ago