Please find below a list of activities that encompass your role as an Office Administrator for TFM Ltd
- Supervise and coordinate activities of all staff.
- Manage and maintain work schedule for engineers assisting the operations director.
- Maintain management information systems, both manual and computerised.
- Review and answer correspondence.
- Provide secretarial or executive services for directors.
- Establish and maintain supplier accounts.
- Ensure data is entered into the relevant systems promptly.
- Assist the compliance manager with any annual audits.
- Manage the filing, storage and security of documents.
- Respond to enquiries in a timely and professional manner.
- Assist the compliance manager with the management of ISO 9001 & 14001 procedures
- Maintain insurance coverage’s, business, motor, etc.
- Dealing with telephone and email enquiries.
- Creating and maintaining filing systems, both paper and electronic.
- Keeping diaries and arranging appointments.
- Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets, mailing lists and databases.
- Devising and maintaining office systems.
- Arranging travel and accommodation for staff as and when required.
- Organising and storing paperwork, documents and computer-based information in an efficient and retrievable manner.
- Monitoring and always updating EWM, our work platform for engineers.
- Collating information from sub-contractors to enable invoices to be created.
- To make sure all job sheets are received in a timely manner from the engineers and sub-contractors.
- To accept responsibility for tasks that are not necessarily listed above but are commensurate with a role of this type.
- Experience
- Required
- Languages
- English – Expert
- Employment
- Full-time
- Schedule
- Monday - Friday 09:00 to 17:00
- Salary
- from £25,000 yearly
- Starting time
- Immediate start!
Summers Road, L3 4BJ, Liverpool
Office ManagerLiverpool
Facilities Management • 11-50 Employees
Hiring with us since March, 2024
TFM are a family owned company that have been trading continously for 44 years. Prodominantely working in the commercial sector for large corporate clients.
Graham TaylorActive 1 month ago