Administration manager jobs in RuislipCreate job alerts

Here at Woods Foodservice, we are known as market leaders in the premium quality sector of the restaurant, catering industry. We are at an exciting point of growth in the company, at present, most of our customers are London-based, but we have already begun the expansion process into other major UK cities such as Manchester, Brighton and Bristol. The future is very promising! To support our business growth, innovation and supplier relationship management, our Commercial Procurement Category Managers cover the following categories: Ambient/Dry, Chilled, Chocolate, Eggs, Frozen, Patisserie, Molecular Ingredients and Fresh Produce. We’ve also recently introduced some meat products. The Commercial Procurement Category Managers report into the Commercial function, to the Commercial Manager/ Director. Responsible for developing and executing procurement and sourcing strategies for your specific category /categories including pricing lists to optimise cost savings and maximise profit for the business whilst ensuring quality, innovation and managing supply risk and supplier performance. This involves building strong supplier relationships, analysing data including market trends and pricing information and collaborating with internal teams to achieve company KPIs and objectives. • Demand Planning - forecast levels of demand for products and sales, with cashflow in mind in quieter months. Ensure security in the range and have awareness of current and potential factors contributing to the disruption of supply. Create a 12 calendar month plan, taking into account seasonality, sales trends, external factors, bank holidays, new customers, new products, promotions., • Supplier Approval - ensure all suppliers are approved (including food safety, health & safety and environmental risks) via the company Compliance approval process., • Supplier & Procurement Policy – ensure the Supplier & Procurement policy, SOPs are followed., • Product Range – source new products and ensure the product range is on brand/ aligned to Woods core values and conduct research to source the best products and suppliers that align with this whilst keeping in mind: quality, value, sustainability credentials, terms, security of supplier/disruption of supply. Determine which products are ‘story-line’ high quality products, standards products, KVPs. Ensure all Key Value Products (KVPs) are bought at the lowest possible price., • Sourcing – of products directly from manufacturers / growers., • Innovation – keep up to date with food/customer/consumer trends, innovations and new technology that can impact the business., • Tenders - run tenders, evaluate bids, and make range recommendations, based on commercial and technical factors., • Pricing Lists – create pricing lists to maximise profit for your Category (approved by Commercial Director), forecast price trends and their impact on the business, ensuring the company remains profitable. Quarterly Pricing Lists for most Categories and Monthly Pricing list for Fresh Produce. Ensure Group Buying promotions are leveraged/optimised., • Supplier Contracts & Service Level Agreements – negotiate terms and agree contracts including value, delivery schedules, quality, security of supply/range., • Set up new suppliers and set up new products in online systems - SWORDs/ERUDUS/ASSIST etc. including ensuring the product specifications are up to date specifications as required by Compliance., • Underperforming Lines - review underperforming lines and either try to upsell or remove from the range accordingly., • Liaise with Finance to resolve supplier invoice queries and payments., • Buying Group - ensure maximum benefit from the buying group, taking advantage of terms and promotions. Engage with the buying group and provide feedback to them on what suppliers and terms could be more beneficial to us as a business., • Supplier Relationship Management - build and maintain good relationships with new and existing suppliers, making sure they are aware of business objectives and that risks are being managed. Attend supplier and networking meetings and trade conferences., • Reports and Communication – regularly report and communication with the rest of the Commercial Team and others internal teams (e.g. Operations, Finance, Customer Service) so that customer service excellence and company wide objectives are achieved., • Reports to include: financial performance of products (profitability), peak-seasons, Buying Group promotions, supplier management, product innovations, customer buying behaviour and trends., • Collaboration and Teamwork – work closely with Operations (including Stock Replenishment), Finance, Customer Service teams to achieve company-wide objectives and KPIs.Help facilitate communication between suppliers, manufacturers and Woods internal teams., • Fresh Produce Commercial Procurement Category Manager will also work closely with the Nights - Market Fresh Produce Buyer. Role Requirements • Post-Secondary relevant qualification - preferred e.g. University degree in Supply Chain Management, Logistics, Business Administration., • Chartered Institute of Purchasing & Supply (CIPS) qualification or training towards obtaining a CIPs qualification preferred., • Experience in procurement category management, sourcing and purchasing food products within the foodservice or food fmcg industry preferred., • Excellent communication, negotiation, and interpersonal skills, with the ability to build rapport and trust with suppliers and colleagues., • Strong Commercial acumen including identifying business opportunities, understanding and executing company approved supplier management plans, keeping up to date with and monitoring competitors, the market and industry information and trends., • Financial acumen and analytical skills, thinks in terms of profit and loss, costs, savings, pricing., • Develop and execute pricing and supplier management plans to achieve revenue and other KPI targets., • Ensures Compliance requirements (legal, company, BRC, food safety, health & safety, environment) policies, procedures and standards are followed., • Strong analytical and problem-solving skills and a pro-active approach to address customer needs, • Very good organization, prioritisation and planning skills with a keen attention to detail., • Ability to work independently and collaboratively in a fast-paced environment, managing multiple priorities and deadlines effectively., • Proficiency in Microsoft Office Suite and CRM software, with the ability to generate reports, analyse data and manipulate data in Excel to inform decision-making., • Must have the Right to Work in the UK and hold a valid UK Driving License Working at Woods Foodservice means you’ll be working alongside a real team-spirited group of people. We value honesty, integrity and big ideas and ensure that work-life balance is enjoyed by all. We are committed to building an inclusive culture that values and respects difference combined with creating a safe and inclusive working environment for all staff. We provide the tools and support necessary to ensure our teams remain passionate about their work and deliver excellence throughout their career with us. We are big on learning & development and consistently strive to identify upcoming talent in-house. If you’re willing to work hard and looking for a long-term career opportunity, this could be the role for you! We always aim to live Wood Foodservice company values of Innovation, Adaptability, Positivity and Sustainability. You’ll be a joining a family business where hard work and dedication is highly rewarded. Not only do we pride ourselves on being an official Living Wage Employer that offers a highly competitive salary and access to a number of generous benefits which include company pension, YuLife health & wellbeing benefits, EAP, discounts, 25 days holiday plus bank holidays. Benefits: • Company car/Car Allowance, • 25 days holiday, • Annual 10% Bonus, • Company events, • Company pension, • Free parking, • Health & wellbeing programme, • Life insurance, • On-site parking, • Sick pay, • Work from home (1 day per week) Hours of Work: 08.00am - 17.00pm What are you waiting for, come Join Us!

Lecturer – Uniformed Services Uxbridge Part time and Permanent (18 Hours across 3 days) Negotiable start date £16,228 -£22,630 Uniformed Services at our College is a highly successful area of provision, providing excellent training opportunities for young people seeking a career in the Uniformed Public Services or progression into HE. Our students are highly motivated and we create a disciplined learning environment that prepares them for a career in the Police, Armed Services, Fire Brigade, Ambulance and Security Services. We are looking for an enthusiastic and committed professional to join us on a part time basis and teach on a range of programmes in Uniformed Services, including NCFE Levels 1 – 5 and Higher National Diploma (HE). The role will involve attending outdoor and residential activities and delivering / supporting some fitness training. You will also need to be able to drive a minibus or be prepared to undertake relevant training. You will need to be qualified to a minimum of Level 3, and have work experience in the Police, other emergency services or the Armed Services. Some teaching/training experience is desirable, but more important is the ability to communicate effectively and be able to engage young people aged 16-19. If you are not a trained teacher, the College will fully fund and support you to obtain this qualification. MAIN PURPOSE OF THE POST The main purpose of the job is to ensure the retention and achievement of students through the delivery of good practice in teaching and learning. The Lecturer will teach, develop and improve programmes of study in subjects and courses relevant to the post-holder’s knowledge, qualifications and experience. DUTIES SPECIFIC TO THE POST Outdoor activities, drill, residential activities and a high level of discipline are an essential part of the student experience of Uniformed Services, and a willingness to contribute to these is expected of all staff. The Uniformed Services course at Uxbridge College is among one of the best in the country, with a success rate well above National Average and an excellent enrichment programme to help prepare students to progress onto either Higher Education or employment in the Uniformed Services. An ability to drive these high standards is essential. All Lecturers have a generic list of duties (see below). Duties specific to the Lecturer in Uniformed Services include: - • Teaching on a range of subjects associated with Uniformed Services, including NCFE Levels 1 – 5 and Higher National Diploma (HE), • Minimum of Level 3 qualification, • A recognised full teaching qualification for the FE sector at Level 5 or above (e.g. PGCE, DET)** or willingness and ability to work towards a teaching qualification, supported by the College, • English and Maths at GCSE Grade C / 4 or equivalent, or willing to achieve, • Experience of working in the Uniformed Public Services (Armed Forces and/or Emergency Services), • Up to date knowledge of the relevant subject area, • Willingness to engage in outdoor pursuits and residential activities, • Ability to deliver fitness training, • The ability to engage and inspire vocational learners, primarily aged 16-19, • Good communication skills, written and verbal, • Good interpersonal skills, • Good classroom practice, • Good IT skills, • Ability to use IT/e-learning within the curriculum, • Ability and willingness to work flexibly, including early morning start time (8.00am) when required, • Good administration/organisational skills We are dedicated to safeguarding and promoting the welfare of children and expect all staff to share this commitment. You will have a safeguarding responsibility if appointed. The successful candidate will be subject to enhanced clearance through the Disclosure and Barring Service and employment will be subject to references. This post is not exempt from the Rehabilitation of Offenders Act 1974. To apply for this opportunity your detailed CV to Clarus Education now to be considered. We will be contacting those shortlisted within 48 hours of an application. Please see our website page headed ‘About’ and scroll to the bottom to see our ‘Privacy Notice’ for an explanation about how we use information we collect about you. • #INDPTLDN22

We are seeking an experienced Office/Payroll Manager to join a small and friendly company within the Travel industry. This is a multi-faceted role covering all aspects of office administration including Payroll, HR, H&S and Facilities so would suit someone who is adaptable with good working know

We are seeking an experienced Office/HR Manager to join a small and friendly company within the Travel industry. As Office/HR Manager, youll take ownership of. This is a multi-faceted role covering all aspects of HR and office administration so would suit someone who is adaptable with good working k

Office Manager / Operations Manager Property Management Hertfordshire c£42k Were working with an established, independent Residential Block Property Management company who are looking to hire an Office Manager / Operations Manager as follows: Working Office based (no home working), Mon-Fri 9-5.30 in Watford Coming from a Leasehold Property Management (Blocks) background, either as a Senior Administrator, Executive PA or Office Manager Reporting directly to the Managing Director Overseeing all aspects of Office Operation from staff management to regulatory compliance and H&S Acting as the escalation point for complaints and/or conflict resolution Maintaining systems (including the in-house CRM), processes, and general office administration to ensure efficiency for staff, clients, and suppliers Ensuring continuity and clarity of external communications, including response times to residents/directors Monitoring service levels in line with contractual obligations Driving improvements to process where shortfalls are identified Suitable Office Manager / Operations Manager candidates MUST come from a stable property management background with a proven track record managing compliance, service and process in addition to having thorough understanding of H&S, Fire Risk and related compliance matters. This Office Manager / Operations Manager role is NOT a generalist administration position (i.e. you must understand Leasehold Block Management) Salary for the successful Office Manager / Operations Manager will start around £42k with uplifts based on performance and tenure If you are an accomplished Office Manager / Operations Manager working in Leasehold Management who would like to apply your skillset in a resident focused independent setting, please apply now for immediate consideration and further info. TPBN1_UKTJ

Block Manager- Central London- Mon- Fri- £35,000- £55,000 Job Title: Block Manager Salary: £35,000- £55,000 (Depending on experience) Working Hours: Monday -Friday 9:00am- 18:00pm. My client, a highly respected estate agency that have been operating for nearly 60 years are looking for a Block Manager to join the team in Central London. You will be responsible for looking after a growing portfolio within proximity to the office. This is a great opportunity to have autonomy and exposure to the full block management cycle! Duties and Responsibilities but not limited to: Full management of assigned portfolio Stakeholder management Managing planned maintenance Ensuring Section 20 planned maintenance is budgeted for Regular property visits Chairing AGMs Must have : Block management experience Strong attention to detail Highly organised and punctual Excellent communication skills both verbally and written A keen problem solver Client facing Strong administration and excellent IT skills Ability to build long-term relationships Positive and encouraging attitude Good to have but not essential: IRPM (TPI) and / or ARMA qualified If this opportunity excites you or you want to find out more information about other roles then please do not hesitate to get in touch with Dove & Hawk Property Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of permanent workers. By applying for this job you accept the T&C's and Privacy Policy which can be found at doveandhawk.co.uk TPBN1_UKTJ

HR Payroll Manager West Drayton 9am 5:30pm (can be flexible) Group tour providers We are assisting our client to identify a professional and experienced HR Manager for their modern offices in West Drayton. You will shadow their current HR Manager who has planned to leave in January 2026 so please apply today to avoid disappointment. The duties of the successful HR Payroll manager will include; Full ownership of UK payroll processing start to finish (including starters, leavers, HMRC submissions, P45s, P60s, amendments and queries) Manage recruitment end-to-end: job descriptions, advertising, shortlisting, interviews and offers Lead employee inductions and coordinate training requirements Ensure HR policies, procedures and records are compliant and up to date Champion employee welfare, wellbeing and engagement Oversee employee benefits and pension administration Support annual performance review processes and HR projects Manage day-to-day office administration, facilities, and Health & Safety for 2 locations What's on offer for the successful Payroll HR Manager Circa £50k + statuary holiday entitlement Modern, professional offices A respected, long-standing organisation with a strong service culture Autonomy to shape HR processes and introduce best practice Varied role with real influence across the business Supportive leadership and friendly working environment Experience & characteristics of the successful Payroll HR Manager Accurate payroll delivered on time Smooth and positive employee onboarding HR policies clearly communicated and consistently followed A staff handbook introduced and maintained #hrmanagerjobs #payrolljobs #jobsinwestdrayton TPBN1_UKTJ

Responsibilities for the role of Mortgage Administration Manager:. Experience and skills required for the role of Mortgage Administration Manager:. Mortgage Administration Manager,.

Euro London Appointments are delighted to partner with a global trading specialist with a worldwide customer base in their search for a Japanese-speaking Finance & Administration Manager. This is the ideal position for someone looking to build on previous Accounts experience in a close-knit working

NetSuite Administrator Salary: £60,000 to £75,000 DOE Hours: Full-time, standard business hours, 9am to 6pm. Location: Clapham Junction, Southwest London, Hybrid, 3 days in office. Join a thriving international organisation as a NetSuite Administrator and play a key role in supporting global finance operations! This is an exciting opportunity to join a collaborative, forward-thinking business with a vibrant team culture, strong values, and a real focus on employee development and wellbeing. The company fosters an inclusive, global environment where innovation and continuous improvement are encouraged. Regular team socials, hybrid working options, and modern office facilities make this a fantastic place to grow your career. With operations spanning multiple time zones, youll work closely with international teams, providing vital support on key financial systems and helping to shape the way the business works. Reporting to the Finance Administration Manager, youll act as the go-to person for everything related to NetSuite Administration from onboarding users and troubleshooting issues, to developing custom workflows and supporting system upgrades. Further needed technical expertise includes building reports, building integrations, coding, have experience using SuiteScript, a JavaScript-based platform, to customize and automate NetSuite business processes. Experience managing the back end of NetSuite is required ideally. If you're passionate about systems, love solving problems, and want to be part of a business that values your ideas and input, this role could be the perfect fit. Key Responsibilities: Act as the first point of contact for finance system users, resolving issues across Enterprise Resource Planning, Accounts Payable, Travel and Expense, and close management platforms (FloQast, and Concur). Maintain and manage user access, roles, workflows, and system customisations to ensure optimal functionality. Support onboarding of new users and deliver training to help teams use systems confidently and efficiently. Create and update training resources and user guides. Monitor and troubleshoot system data flows and integrations, resolving discrepancies as they arise. Design and implement custom workflows, dashboards, and reports to enhance automation and improve reporting. Participate in exciting financial systems projects, including system upgrades, integrations, and new implementations. Support global teams across time zones and contribute to the business's evolving systems roadmap. About You ideally you will have: 3+ years experience as a NetSuite Administrator. Hold a NetSuite Administrator Certificate. Hands-on experience with NetSuite and Coupa (strongly preferred). Familiarity with tools such as Oracle EPM, FloQast, and Concur is a plus. Confident understanding of finance processes, including GL, AP and AR. Strong Excel skills and experience working with ticketing platforms ( e.g. ServiceNow, Jira, FreshService ). Have experience building reports, building integrations and coding. Have experience using SuiteScript, a JavaScript-based platform, to customize and automate NetSuite business processes. Detail-oriented with excellent troubleshooting and analytical skills. Extensive experience managing NetSuite implementations, including configuration, data migration, and user training. A team player with great communication skills and a proactive, can-do attitude. Desirable: NetSuite Administrator or similar systems certification. Whats in it for you? Hybrid working model with flexibility and trust. Be part of a supportive international team in a growing, values-led company. Gain exposure to a variety of financial systems and exciting cross-functional projects. Career development opportunities and access to training resources. Friendly, inclusive culture with a social calendar packed with events and team activities. If you're a systems-savvy finance professional ready to take your career to the next level, apply today and become part of this dynamic, future-focused organisation! Benefits: 28 days holiday Pension Cycle to Work scheme Length-of-service rewards Electric car lease Gym discounts TPBN1_UKTJ

Transport Planner / Transport Operation Planner Job Type: Permanent, Full Time 30k plus performance related bonus after successful probation. Working Hours : 10am - 7pm Monday to-Thursday, 9am - 6pm Friday (1-hour unpaid break) Main purpose of role: To ensure that all the distribution network is planned so deliveries are made in the most effective, efficient and cost-effective way utilising dynamic route planning software and internal operating systems. Providing a world class distribution service to clients. You will also need to take into account effective scheduling, health & safety, legislation and compliance working closely with all key stakeholders within the business. Key responsibilities: Dynamic daily route planning ensuring maximum vehicle utilisation analysing and interpreting data. Routes to be checked on Sage and mapped to ensure that the correct customers have dropped onto the correct rounds and correct days. Any issues to be report to the sales team. Ensure communication at high level with the night shift operations ensuring a clear hand off of the next day delivery requirement. Ensure all routes have the correct number of drops as per route optimisation and are complete inside their working hours in addition maintain check weight report on every vehicle through our internal WMS. Review the routes with the line manager weekly and refresh dynamic route optimisation. Ensure excellent communication lines with 3PL providers and seamless booking in of client deliveries via Ceva / Bidfood / BA etc. Vehicle maintenance schedules to be checked weekly and route optimisation to be planned in accordance with any vehicle down time working closely with the supply chain and logistics manager. Keeping up to date with government transport and planning policy and legislation Communication with the sales team of any change of delivery, route or schedule. Advise line manager of any obstructions to making safe, efficient deliveries on time. Maintain vehicle temperature checks and audit weekly communicate any discrepancies directly to the Supply Chain and Logistics Manager. Supporting Cover for line manager when on leave and absent from the business. Collate and log driver KPIS utilising route optimisation software and other platforms on a daily basis enabling supply chain and logistics manager to review with the head of operations. Monitor PCNs and report back to Supply Chain and Logistics Manager and Head of Operations. Collate any driver daily defect reporting and communicate directly with the Supply Chain and Logistics Manager for resolution. Update or change any delivery instructions for drivers working closely with Telesales and Customer Service colleagues. Maintain weekly vehicle checks alongside Supply Chain and Logistics Manager Salary & benefits: 30k plus performance related bonus after successful probation. Working Hours : 10am - 7pm Monday to-Thursday, 9am - 6pm Friday (1-hour unpaid break) 25 days holiday plus public holidays Cash health plan (money back for dentist, opticians, physio etc.) Life assurance (4 x salary) Staff discount on ALL products Pension (3% employer and 5% employee) Candidate criteria: Skills/competencies; Good communication skills both written and verbal Excellent customer service skills Excellent attention to detail Problem solving skills and the ability to adapt plans IT skills for using spreadsheets (Excel) and route planning software The ability to work under pressure and to meet deadlines Have good administration skills Good working knowledge of Microsoft Word & Outlook Knowledge Required: Good geographical knowledge of the UK particularly London and the South of England Experience Required; Experienced in working in transport or distribution background Candidates with experience or relevant job titles of; Logistics Coordinator, Logistics Manager, Operations Manager, Supply Chain Manager, Transportation Supervisor, will all be considered. TPBN1_UKTJ

Job Title: Transport Operation Planner Location: Unit 7a, Odhams Trading Estate, St Albans Road, Watford, WD24 7RY Salary: Competitive salary depending on experience Job Type: Permanent, Full Time Working Hours : 10am - 7pm Monday to-Thursday, 9am - 6pm Friday (1-hour unpaid break) Main purpose of role: To ensure that all the distribution network is planned so our deliveries are made in the most effective, efficient and cost-effective way utilising dynamic route planning software and internal operating systems. Providing a world class distribution service to our clients. You will also need to take into account effective scheduling, health & safety, legislation and compliance working closely with all key stakeholders within Vegetarian Express. About us: Vegetarian Express specialise in delivering plant-based ingredients, ideas and inspiration to chefs across the UK for eating out of home. With the astronomical rise in popularity of plant-based, vegan, vegetarian and flexitarian diets, Vegetarian Express are uniquely placed in Foodservice to meet with this demand, and as such are rapidly growing and expanding. Nationally they supply more than 4000 skilled chefs from customers such as Compass, Baxterstorey and Hilton, as well as a ton of Independent operators. Vegetarian Express work with customers to create plant-based menus that are enticing, better for consumers health, the planet and commercially for businesses. Vegetarian Express have also now launched a direct-to-consumer side to their business, delivering chef quality plant-based based ingredients direct to people's homes. Vegetarian Express are proud to be a certified B Corporation. This means they are part of a growing number of progressive businesses around the world that truly believe in the power of business to do good things and, more importantly, are doing something about it. Key responsibilities: Dynamic daily route planning ensuring maximum vehicle utilisation analysing and interpreting data. Routes to be checked on Sage and mapped to ensure that the correct customers have dropped onto the correct rounds and correct days. Any issues to be report to the sales team. Ensure communication at high level with the night shift operations ensuring a clear hand off of the next day delivery requirement. Ensure all routes have the correct number of drops as per route optimisation and are complete inside their working hours in addition maintain check weight report on every vehicle through our internal WMS. Review the routes with the line manager weekly and refresh dynamic route optimisation. Ensure excellent communication lines with 3PL providers and seamless booking in of client deliveries via Ceva / Bidfood / BA etc. Vehicle maintenance schedules to be checked weekly and route optimisation to be planned in accordance with any vehicle down time working closely with the supply chain and logistics manager. Keeping up to date with government transport and planning policy and legislation Communication with the sales team of any change of delivery, route or schedule. Advise line manager of any obstructions to making safe, efficient deliveries on time. Maintain vehicle temperature checks and audit weekly communicate any discrepancies directly to the Supply Chain and Logistics Manager. Supporting Cover for line manager when on leave and absent from the business. Collate and log driver KPIS utilising route optimisation software and other platforms on a daily basis enabling supply chain and logistics manager to review with the head of operations. Monitor PCNs and report back to Supply Chain and Logistics Manager and Head of Operations. Collate any driver daily defect reporting and communicate directly with the Supply Chain and Logistics Manager for resolution. Update or change any delivery instructions for drivers working closely with Telesales and Customer Service colleagues. Maintain weekly vehicle checks alongside Supply Chain and Logistics Manager Salary & benefits: 25 days holiday plus public holidays Cash health plan (money back for dentist, opticians, physio etc.) Life assurance (4 x salary) Staff discount on ALL products Pension (3% employer and 5% employee) Candidate criteria: Skills/competencies; Good communication skills both written and verbal Excellent customer service skills Excellent attention to detail Problem solving skills and the ability to adapt plans IT skills for using spreadsheets (Excel) and route planning software The ability to work under pressure and to meet deadlines Have good administration skills Good working knowledge of Microsoft Word & Outlook Knowledge Required: Good geographical knowledge of the UK particularly London and the South of England Experience Required; Experienced in working in transport or distribution background Candidates with experience or relevant job titles of; Logistics Coordinator, Logistics Manager, Operations Manager, Supply Chain Manager, Transportation Supervisor, will all be considered. TPBN1_UKTJ

Role: A pivotal role within each Client EAP Program team, the role of Program Associate supports the Program Manager, Program Director and wider cross-functional team with all aspects of the day-to-day functioning of the EAP Program. The Program associate will be a key point of contact for clients on a day-to-day basis and will interact regularly with the cross-functional team to ensure all program metrics remain on track. This role provides the opportunities to learn the fundamentals of EAP Program management for individuals looking to progress into a Program Management role or develop their careers within the wider UnipharPharma business Responsibilities : Maintaining and updating project plans and ensuring the Program is running to time and schedule Undertakes all aspects of Client onboarding administration liaising with colleagues in quality, finance and legal to ensure all activities are in place prior to program go live Organizes weekly client calls including working with the Program Manager to set clear meeting agendas, note taking and timely provision of minutes and actions to clients Supports with day to day client queries and escalates and follows up internally to ensure appropriate and timely answers are provided Works closely with the Program co-ordinator team to track and understand the status of HCP enquires, requests and orders. Is able to provide weekly updates to Clients during weekly meetings Tracking of all monthly reporting, inventory and maintains budget forecast for provision to clients Produces monthly reports for clients aside the Program Manager Supports client invoicing at end of month Deputizes for Program Manager in periods of absence or leave Candidate Requirements Educated to degree level ideally in a life sciences discipline Competent with Microsoft Office and able to easily navigate Power point, Excel and Word Good written and communication skills and capable of independently managing straight forward communications with clients A desire to build a career within the Pharmaceutical industry and a keenness to learn the basis of the interesting yet sometimes complex world of Expanded Access These should be a mix of technical skills (i.e. specific skills required to succeed) and behavioral skills (i.e. communication, attitude etc.) Must be able to undertake reasonable levels of travel to satisfy internal requirements and client requirements Uniphar Background Uniphar Group is a rapidly expanding diversified healthcare services business with a global footprint and a proud heritage in Ireland. Since Uniphar became a publicly listed company in 2019, the Group has grown organically and through a series of strategic acquisitions, which continue to strengthen Uniphars international reach. With a workforce of more than 3,000 spread across Ireland, United Kingdom, Mainland Europe, MENA and the USA, Uniphar is a trusted global partner to pharma and medtech manufacturers, working to improve patient access to medicines and treatments around the world. Uniphar provides outsourced and specialised services to its clients, leveraging the strong relationships with 200+ of the worlds best known pharmaco-medical manufacturers across multiple geographies, enabled by our cutting-edge digital technology and our expert teams. Uniphar is organised into three key divisions: Uniphar Supply Chain & Retail, Uniphar Medtech and Uniphar Pharma Uniphar Pharma Pharma is a global division operating across US, Europe, APAC and MENA, bringing a range of pharma services to manufacturers across the product life cycle. We leverage this platform to provide unlicensed medicines, or medicines that are otherwise difficult to source. In addition, we commercialise, launch and establish brands to HCPs on behalf of pharmaceutical clients across the globe. The core to this division is providing equitable access to medicines globally. Culture at Uniphar From our leadership team and across all of our divisions, Uniphar lives and breathes four key culture pillars: 1.We have a People First approach, we do the right thing and take a stand for our people. 2.We foster a strong Entrepreneurial Spirit where Adaptability, Commitment & Resilience is embodied in our way of working. 3.We have a Common Purpose that connects our diversified businesses and people. 4. Finally, Trust is at the heart of how we operate. How wed like to work together As we are a global team, there is flexibility to be based in one of Uniphars offices or work from home. There may be a need for face to face meetings in other locations, as needed. There may also some flexibility required in order to interact with colleagues or clients in their time zones (i.e. its not a 9 to 5 type of job). In return, you will be joining an environment that understands how inter-twined work and life have become - and both the benefits and challenges that brings - and therefore offers a flexible, progressive way of supporting it through our Hybrid Working philosophy. * Please note this is not a live role, expect a delayed response in your application. We will be in touch if your application matches a suitable open role* Please note that Uniphar is an equal-opportunity employer; we do not discriminate and welcome all responses. #unipharjobs TPBN1_UKTJ

Supports Community Managers to achieve operations and financial goals through overseeing the teams and performing the facilities tasks of a technical services and property maintenance function to both the internal and external parts of buildings, Public Realm and grounds, amenities, and multifamily blocks common areas to meet the Companys requirements for building standards, health and safety, statutory compliance and overall asset functionality. Key Role Responsibilities Acts as a role model at all times by demonstrating the core values Actively seeks interaction and contact with residents to proactively seek to improve service delivery and takes appropriate action to resolve and address service issues. Assigns and ensures completion of work orders generated from resident requests for service within the appropriate time and to the required standards, as well as ensuring the routine upkeep on the properties by diagnosing the source or cause of the defect or problem, and making repairs in accordance with established policies, procedures, and safety standards. Monitors the building services maintenance and management regime to ensure the mechanical, electrical and other building services plant and equipment reach their expected life span. Notification of major defects or failure trends to the Community Manager and Estates Manager with recommended actions and costings where appropriate. Works with external stakeholders on a regular basis i.e. local council, project managers, fire services to ensure the property is compliant in all aspects of its works. Works with the Estates Management team to ensure Fabric, Electrical and Mechanical works are correctly specified and technical advice is available and be the point of contact for Capital works handover back to the property. Provides the Estates Management team with monthly reporting of PPM, potential life cycle replacement and contractor performance reviews. Inspects work performed by other maintenance team members to assess workmanship, effectiveness of policies and procedures and develop corrective action plans as needed. Hires, onboards and develops capability of team members in order to meet key performance goals and future succession requirements. Contributes to the development of the annual budget(s) for the properties and is accountable for attainment of related budget goals by analysing and evaluating financial statements, reconciling monthly statements against approved budget, and working with the Community Manager Originates, approves and submits purchase orders and processes invoices from vendors, contractors and service providers for payment and manages communication with finance team members and other stakeholders as required. Maintains adequate inventory of spare parts and maintenance materials and works with Community Manager to order supplies and tools as needed to stay within budgetary guidelines. Develops and actions regular planned preventative maintenance (PPM) schedules with the approved supply chain of contractors at the required intervals. Contributes to the selection and management of the PPM Contractors. Monitors reactive, statutory and PPM, works ensuring service level agreements are met, and accurate, up to date records are kept on systems and at the property. Coordinates and monitors minor works contractors and suppliers standards; retains accurate stock records, site operations log, including all relevant RAMS & Permits to work, testing records and conducts annual PAT testing to achieve statutory compliance. Ensures that the Asset Management Plan documentation (Operations and Maintenance Manuals, Health and Safety File and Statutory records) are maintained in an up to date state in each property. Reviews and actions site risk assessments and method statements as required with Community Manager. Checks that there are no Contractors allowed within or on the property without the necessary RAMs, PPE, induction and permit to work notices when appropriate. Carries out the requirements of HASWA and CDM. Is available on call out of hours to respond to emergency situations to resolve problems or contact contractors to address. Ensures that the appearance and physical aspects of the properties meet established standards through routine quality and safety inspections, and communicates concerns and requests for capital as needed to provide for the physical upkeep of each property in the portfolio. Works with Community Managers to develop a positive culture aligned to our brand pillars; championing consistency and operational excellence in the area of facilities management. Proactive in striving for continuous improvement through feedback About You Good level of general education educated to A/HND Level as a minimum or equivalent with demonstrable written and numerical skills. Proficient in the use of Microsoft office packages including Word, Excel and Outlook. An understanding of UK Health & Safety laws and statutory regulations relating to buildings management including interactions with Local Authority Representatives A qualification in electrical/mechanical engineering or plumbing (i.e. NVQ, City Guilds or similar) or the equivalent of an apprentice program or trade school in the building trades. Knowledge in all building repair trades, purchasing procedures and practices, painting and repair procedures. General knowledge/understanding of Health and Safety risks including manual handling, worksite safety, chemicals, trip and fall hazards. Continually strives to improve knowledge, skills and abilities to produce the best results. Experience & Skills Building maintenance experience in a Corporate residential environment (i.e. hotel, premium or private residential block) or experience in a related building trades field consisting of repairs, refurbishing, cleaning, heating, and maintenance administration. Previous experience of supervising contractors/suppliers and of working with teams repairing and maintaining premium residential buildings Experience of developing and maintaining risk assessments, managing preventative maintenance systems and the ability to support the Community Manager to meet their obligations to operate a safe building. Exceptional communication skills and the ability to work with impact and influence and comfort with and awareness of the demands of working a customer-facing role. A strong work ethic and ability to work independently and take ownership of a task/project A positive team player with a flexible and adaptable approach to work; including a willingness to work on-call or overtime where required. Strong commercial awareness with aptitude to determine the innovative and cost- effective solutions Desirable A degree or equivalent qualification in a related discipline, e.g. engineering or estates management may be beneficial A knowledge and understanding of change management with the ability to effectively implement it when required IOSH qualified An understanding of HVCA SFG20 maintenance job plans What We Offer We include a range of benefits for our corporate team members, including competitive pension, healthcare, and holiday allowance, amongst others as standard. Please reach out if you are keen to know more. About Greystar Greystar is a leading, fully integrated real estate company offering expertise in investment management, development, and management of rental housing properties globally. The company's business model is unique in its ability to own, operate, and develop multifamily, student, and senior housing across the globe. Building a global platform with a local presence, Greystar continues to expand its geographic reach around the world, bringing a globally interconnected professional rental housing platform and industry funded with institutional capital to countries where the sector does not yet exist. Greystars pan European platform was established in 2013 and has scaled rapidly, now with investment, operational and development presence in the UK, Ireland, France, the Netherlands, Germany, Austria, and Spain. One of Greystars core values is Equality, and as such, we continue to pride ourselves on being an equal opportunities employer, accounting for all protected and identifiable characteristics. We truly value diversity of thought, background and of experience. Please reach out to the Talent Acquisition team to explore opportunities at Greystar in more detail or visit our careers site at . TPBN1_UKTJ