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Residential Property & Development Coordinator (Portfolio & Operations) Location: Cheltenham Job Type: Full-Time We are a fast-moving property investment and residential development business supporting multiple planning and development projects, alongside the active management of a large residential rental portfolio. This role works closely with the Executive Assistant and Director, supporting administration across residential planning applications, property development, construction, and day-to-day portfolio management. This is not a traditional corporate office role. The position is based in a small working office within the Director’s home in Cheltenham and requires someone who is organised, practical, calm under pressure, and able to work independently. We are open to flexible working arrangements, including part-time roles or a job share for the right candidates. The position may also be structured across two individuals depending on experience and availability. The Role This is a varied position combining: • Executive administration support, • Property development coordination, • Hands-on involvement in managing a residential rental portfolio (400+ units) You will help keep projects, communications, and documentation organised while supporting the Executive Assistant and Director across multiple operational and administrative areas. Key Responsibilities • Support the Executive Assistant and Director with day-to-day administration and organisation, • Manage emails, draft correspondence, and respond professionally where appropriate, • Coordinate documentation for residential planning and development projects, • Maintain structured digital filing systems for property records and development projects, • Prepare and update Excel spreadsheets for tracking and administration, • Coordinate communication between consultants, planners, and contractors, • Track tasks, deadlines, and follow-ups across multiple projects, • Prepare documents, reports, and project updates, • Assist with diary management, meetings, and appointments, • Support travel arrangements and bookings, • Assist with occasional personal administrative tasks, • Ensure all property and project information is organised and up to date, • Support smooth day-to-day office operations Property Management Responsibilities • Assist in the management of a residential rental portfolio (400+ units), • Support oversight of the portfolio alongside the Executive Assistant, • Liaise with letting agents regarding tenancies, renewals, and compliance, • Coordinate maintenance works and track completion, • Monitor property compliance (Gas, EPC, EICR, licensing, etc.), • Assist with tenancy documentation and record keeping, • Track rent, arrears, and service charge matters with the accounts team, • Support issue resolution between tenants, agents, and contractors, • Maintain accurate digital property and tenancy records Working Environment This role is based in a small office within the Director’s home in Cheltenham. We operate as a collaborative team where everyone contributes to maintaining a professional and organised workspace. This includes: Keeping the workspace tidy Managing kitchen items used during the day Assisting with basic office housekeeping (bins, recycling, etc.) This position suits someone who is practical, organised, and comfortable working in a smaller team environment. About You Calm and organised under pressure Comfortable managing large volumes of information Confident using Outlook, SharePoint, and Excel Able to prioritise tasks independently Comfortable working with direct instruction from senior staff Practical, reliable, and proactive Desirable experience: Residential property management, lettings, or block management Property administration, estate agency, construction, or planning environments Salary £30,000 – £35,000 (depending on experience) Working Pattern We offer flexibility and can accommodate: Part-time applicants School hours Job share arrangements Some overlap with core working hours will be required. Recruitment Process Shortlisted candidates will complete a short practical skills exercise during the interview process, using: Outlook SharePoint Excel This is to assess organisational and administrative capability. How to Apply Please send your CV. Also include a short covering note explaining: How you organise large volumes of emails, documents, and information Why you are suited to a fast-paced property development environment

Residential Property & Development Coordinator (Portfolio & Operations) Location: Cheltenham Job Type: Full-Time We are a fast-moving property investment and residential development business supporting multiple planning and development projects, alongside the active management of a large residential rental portfolio. This role works closely with the Executive Assistant and Director, supporting administration across residential planning applications, property development, construction, and day-to-day portfolio management. This is not a traditional corporate office role . The position is based in a small working office within the Directors home in Cheltenham and requires someone who is organised, practical, calm under pressure, and able to work independently. We are open to flexible working arrangements , including part-time roles or a job share for the right candidates. The position may also be structured across two individuals depending on experience and availability. The Role This is a varied position combining: Executive administration support Property development coordination Hands-on involvement in managing a residential rental portfolio (400+ units) You will help keep projects, communications, and documentation organised while supporting the Executive Assistant and Director across multiple operational and administrative areas. Key Responsibilities Support the Executive Assistant and Director with day-to-day administration and organisation Manage emails, draft correspondence, and respond professionally where appropriate Coordinate documentation for residential planning and development projects Maintain structured digital filing systems for property records and development projects Prepare and update Excel spreadsheets for tracking and administration Coordinate communication between consultants, planners, and contractors Track tasks, deadlines, and follow-ups across multiple projects Prepare documents, reports, and project updates Assist with diary management, meetings, and appointments Support travel arrangements and bookings Assist with occasional personal administrative tasks Ensure all property and project information is organised and up to date Support smooth day-to-day office operations Property Management Responsibilities Assist in the management of a residential rental portfolio (400+ units) Support oversight of the portfolio alongside the Executive Assistant Liaise with letting agents regarding tenancies, renewals, and compliance Coordinate maintenance works and track completion Monitor property compliance (Gas, EPC, EICR, licensing, etc.) Assist with tenancy documentation and record keeping Track rent, arrears, and service charge matters with the accounts team Support issue resolution between tenants, agents, and contractors Maintain accurate digital property and tenancy records Working Environment This role is based in a small office within the Directors home in Cheltenham. We operate as a collaborative team where everyone contributes to maintaining a professional and organised workspace. This includes: Keeping the workspace tidy Managing kitchen items used during the day Assisting with basic office housekeeping (bins, recycling, etc.) This position suits someone who is practical, organised, and comfortable working in a smaller team environment. About You Calm and organised under pressure Comfortable managing large volumes of information Confident using Outlook, SharePoint, and Excel Able to prioritise tasks independently Comfortable working with direct instruction from senior staff Practical, reliable, and proactive Desirable experience: Residential property management, lettings, or block management Property administration, estate agency, construction, or planning environments Salary £30,000 £35,000 (depending on experience) Working Pattern We offer flexibility and can accommodate: Part-time applicants School hours Job share arrangements Some overlap with core working hours will be required. Recruitment Process Shortlisted candidates will complete a short practical skills exercise during the interview process, using: Outlook SharePoint Excel This is to assess organisational and administrative capability. How to Apply Please send your CV. Also include a short covering note explaining: How you organise large volumes of emails, documents, and information Why you are suited to a fast-paced property development environment TPBN1_UKTJ

In a Nutshell We have an exciting opportunity for a Senior Quantity Surveyor to join our team within Vistry Cotswolds, at our Cheltenham office. As our Senior Quantity Surveyor, you will work within our wider Commercial, Estimating and Buying team, you will be responsible for supervising, managing and advising on the financial and contractual aspects of multiple construction projects. You will take responsibility for the execution of the Quantity Surveying function on allocated contract/s, in order to fulfil the requirements of the Company in maximising quality of service and profitability. You will provide a range of cost control and financial reporting duties across all aspects of construction work undertaken by the company. We value in-person collaboration and team culture, but we're also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Company car, car allowance or travel allowance Salary sacrifice car scheme available to all employees Up to 39 days annual leave plus bank holidays 2 Volunteering days per annum Private medical insurance, with employee paid cover Enhanced maternity, paternity and adoption leave Competitive pension scheme through salary sacrifice Life assurance at 4 x your annual salary Share save and share incentive schemes Christmas company shutdown Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality HNC / HND in Surveying or equivalent Proven experience as a PQS / SQS / Commercial lead working within a residential house builder (dependent on position level) Experience maybe gained from a similar position or promotion A good understanding or building regulations and legal obligations A good knowledge or construction methods and materials Strong mathematical and IT ability Ability to assess and analyse information Good business sense Good understanding of budget management Negotiating and networking skills Excellent communications skills Able to work under pressure, and accept criticism of work Good team working skills Accurate with an eye for detail A methodical approach Willing to work extra to meet deadlines as and when the business needs require it Desirable Degree in Surveying or similar Working towards being a Member of the Chartered Institute of Building (CIOB), or Royal Institute of Chartered Surveyors (RICS) More about the Senior Quantity Surveyor role Lead, support and coach your direct reports and the wider team to support their growth and development Be active in the recruitment of new starters to the team and then throughout the employee life cycle, including holding development reviews and succession planning exercises Working closely with other departments, including Land, Development and Construction, you will attend design meetings to advise on all areas that may have a cost implication Recognise and advise Site Managers on delays, extensions of time and loss and/or expense and ensuring relevant notices are issued. Distribute design information packages and tender drawings, whilst preparing all tender documentation and letters including carrying out preliminary checks on subcontractors Preparing construction cost analysis, which includes analysis of quotations resulting from the tender enquiry, requesting additional and outstanding information as required Assess site staffing levels and build programmes with the Construction Director to ascertain preliminary costs, including collating all cost information and preparing the start on site budget Arrange and adjudicate budget settlement meetings, with the support of the wider Commercial team Prepare stage payment schedules to assist in the financing of the works Check all costs posted to each contract, collate and reconcile all costs resulting from subcontract works, variation orders, site instructions, material order and preliminary / running costs. This will include providing monthly analysis of costs and identify possible areas of over expenditure at future dates Check and arrange subcontractor payments, obtaining necessary authorisation for passing payments for all elements of subcontractor works. You will agree final accounts with subcontractors, ensuring all works have been carried out within budget and analysing costs to assist on future estimates Take responsibility for the preparation of documents for the basis of external valuation with the client's agent (CSA, Stage payment schedule, Tick offs) Keep the RAMS schedule updated and issued to all relevant parties Preparation of financial reports including: Internal Valuations/CVRs and subcontract liability reports in accordance with schedule of accounting period end dates and deadlines Margin Analysis reports. Commercial Analysis (final margin) forecasts and Cost to Complete forecasts Cash Flow forecasts Turnover forecasts De-brief reports Compile and present CV2 tender summary sign-off in accordance with parameters determined in the Commercial Best Practice Manual. Compile and present CV1 tender summary sign-off in accordance with parameters determined in the Commercial Best Practice manual. Coordinate the activities of the Material Buyer and Company Estimator to achieve CV1 and CV2 sign-off. Obtain authorisation to 'let' all sub-contract orders valued over thresholds as noted in Commercial Best Practice Manual. Place and issue sub-contract orders in accordance with Group Policy and Commercial Best Practice to budget and within programme requirements. Attend and minute all sub-contract order adjudication meetings. Compile reports on contract letting vs. estimate for each site periodically, as required. Liaise with build department on sub-contractors' performance and compliance with order conditions. Ability to deal with complex consortium sites and attend relevant meetings. ment and provide all necessary forecast and site budget information to meet the business's reporting requirements. Control and report post contract cost movements per development every month. Update CV1 and CV2 site specific reports and provide details of all 'unscheduled' and 'scheduled' order revisions i.e. Site Instructions and site purchase orders. To provide such monthly reporting as required by the Commercial Manager. Review professional fee provisions and statutory service cost, and credits, with the technical department. Ensure invoices/applications for payments are processed in accordance with Vistry Group Standard Terms and Conditions of Contract. Maintain a half yearly site reserve list. Issue Payment Withhold Notices, where a contractor application, or part thereof, is in dispute in accordance with Construction Act. Immediately advise management of notification of impending claim or legal action arising from a disputed claim or payment from a Sub-Contractor/service provider. Where necessary, determine a sub-contract order in accordance with Standard Terms and Conditions of Employment and liaise with Build Department in this respect. Diligently use the Vistry Group construction system to manage site project administration, including orders, variations, valuations, etc. Assist in the regular review of materials on-site and material valuations. Agree and process all sales variation requests, including works to show homes, stock plots and sales incentive works in accordance with group procedures. Properly categorise on the construction system 'unscheduled' and 'scheduled' order amendments. Maintain completed development provision on CV1. Maintain CV2 reserves as part of the 'Old Site Reserve' central file. Liaise with the technical department to secure site adoptions and tender, let and administer maintenance orders, as required. Any other reasonable duties as directed by your line manager to support the wider teams Finally, let's tell you a bit more about us We build more than homes, we're making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you'll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we're a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach. Join us in making Vistry. #LI-TP1 TPBN1_UKTJ

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