Executive Assistant
1 month ago
Shadwell, Tower Hamlets
Executive Assistant to the CEO
Location: Actoss different sites - MIDDLESEX STREET, E1 7DA
Reports to: CEO Job Summary:
The Executive Assistant will provide high-level administrative support to the CEO of Stanley Ley business and Harris and Zei, ensuring efficient operation and management of the executive office. This role involves managing daily schedules, facilitating communication between the CEO and stakeholders, coordinating meetings, and overseeing special projects to support business initiatives. Key Responsibilities: 1. Administrative Support:
- Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prioritize and respond to emails, phone calls, and other communications on behalf of the CEO.
- Prepare meeting agendas, reports, presentations, and correspondence as needed. 2. Meeting Coordination:
- Organize, attend, and take minutes during executive meetings.
- Coordinate board meetings and prepare necessary materials.
- Ensure follow-up on action items from meetings. 3. Communication Liaison:
- Serve as the primary point of contact between the CEO, internal teams, and external partners.
- Handle confidential information with discretion and professionalism.
- Draft and edit communications for the CEO, including internal memos and external business correspondence. 4. Project Management:
- Assist with special projects as assigned by the CEO, including research, data collection, and coordination with other teams.
- Track project timelines and progress, ensuring that deadlines are met. 5. Travel and Event Coordination:
- Plan and coordinate domestic and international travel, including accommodations, itineraries, and logistics.
- Organize corporate events, conferences, and off-site activities for the CEO. 6. Office and Executive Operations:
- Develop and implement administrative systems and procedures to enhance office efficiency.
- Prepare expense reports and manage budgets for the executive office.
- Handle personal tasks for the CEO as required. Qualifications: - Education: Bachelor's degree in Business management, Communications, or a related field preferred. - Experience: 5+ years of experience as an Executive Assistant, preferably in a corporate or entrepreneurial setting. - Skills:
- Strong organizational skills with the ability to manage multiple tasks and priorities.
- Excellent verbal and written communication skills.
- High level of attention to detail and accuracy.
- Ability to handle sensitive and confidential information with discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools.
- Strong problem-solving skills and proactive attitude. Attributes: - Adaptability: Ability to adapt to changing priorities and demands in a fast-paced environment. - Initiative: Self-starter with the ability to anticipate needs and take initiative without direct supervision. - Interpersonal Skills: Professional demeanor with strong interpersonal skills to effectively interact with stakeholders at all levels. Why Join Us? - Be a part of an innovative and growing business. - Work directly with visionary leaders in a dynamic environment. - Opportunity for professional growth and development. Application Process: Please submit your resume and a cover letter detailing your experience and why you are an ideal fit for this
