Personal Assistant
5 days ago
Portadown
Personal Assistant - Portadown Personal Assistant - Portadown Your new company This is a superb opportunity to work for a very reputable family business that have been successfully trading for 25 years and have gone from strength to strength. They are a very innovative company and over the years they have diversified into different industries and markets. Due to company expansion they are recruiting for a PA. You will act as a PA to 2 company directors. Hours of work are 9-5 however they can be flexible to accommodate. Salary for this role is £32k-£40 depending on experience. Your new role As PA duties include 1. Time Management & Prioritisation • Filter, organise, and prioritise incoming requests for both Directors, • Manage interruptions from staff, suppliers, and clients, • Ensure only genuinely high-priority matters reach leadership, • Maintain structure during fast-paced or reactive workdays, • Protect strategic work time and reduce unnecessary distractions 2. Team & Operations Coordination • Track staff presence (onsite, remote, leave, sickness), • Maintain schedules, rotas, and team availability dashboards, • Communicate updates, reminders, and deadlines, • Prepare daily/weekly briefings or status summaries, • Monitor follow-up actions, commitments, and accountability 3. Communication & Email Management • Triage, categorise, and prioritise emails for Directors and team members, • Draft responses and manage correspondence for approval, • Deal with routine staff and client queries where appropriate, • Provide daily summaries of key messages, decisions, and action points, • Maintain clear, searchable digital filing and documentation systems 4. Administrative & Operational Support • Create reports, letters, proposals, presentations, and documentation, • Maintain shared files and organised data repositories, • Chase deadlines, actions, and overdue deliverables, • Coordinate travel, logistics & meetings schedule, • Assist with expenses, procurement requests, and minor purchases 5. Sales Support • Maintain CRM data integrity and reporting outputs (CRM compliance by the sales team), • Produce weekly sales pipeline summaries and KPI dashboards, • Prepare Directors for calls, meetings, and presentations, • Support client communication drafting, scheduling, and action tracking, • Assist in preparation of quotes, proposals, and commercial documents 6. Costing & Commercial Analysis (Primarily director 2) • Assist with costing exercises, pricing, and commercial evaluations, • Maintain accurate reporting on margins, costs, and sales performance, • Prepare analysis and summaries for monthly/quarterly reviews, • Identify anomalies or discrepancies and escalate as needed, • Support costing-related communication with internal stakeholders 7. Workflow Coordination • Manage task lists, priorities, and workflows for both Directors, • Drive operational efficiency by monitoring deadlines and deliverables, • Schedule meetings, leadership huddles, and client engagements What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. # 4752060