Office Manager & Project Support (9-12 Months Fixed-Term Maternity Cover)
hace 2 días
Gateshead
Job Title: Office Manager & Project Support Contract Type: Fixed-term Hours: Part-time up to 30 hours Location: In-Office Role, Gateshead Role Purpose The Office Manager is responsible for the smooth day-to-day running of the office, providing administrative and project support to the Directors and senior staff. This is a fixed-term role for 9 months, with the possibility of extending to 12 months covering maternity leave, to maintain continuity within the business. Shadbolt Group is a construction design consultancy offering Architectural Design, Civil and Structural Engineering, and Geo-Environmental services nationwide. With two offices: our main head office in Team Valley, Gateshead, and a southern office in Northamptonshire. Key Responsibilities • Oversee the daily operation of the office, taking calls, welcoming visitors, maintaining meeting rooms, the main office, and the kitchen areas alongside the domestic assistant., • Replenish office and kitchen supplies, print consumables, stationery, and staff uniform/PPE., • Liaise with external suppliers such as HR, IT, Telecoms, and Energy Providers to ensure office systems run smoothly., • Manage booking out and regular inspections of the shared pool car, ensuring rules are being followed by staff, • Minute taking during meetings, typing up notes, and circulating action trackers, • Assisting Human Resources administration, including recruitment, compliance documentation, and maintaining attendance records, holiday and sickness, supporting probationary reviews, as well as performance and disciplinary matters., • Provide administrative support, as required, to the Directors, Finance Manager, and senior staff., • Maintain office procedures, filing systems, spreadsheets, and internal administrative processes, • Supporting project work, outsourcing 3rd party quotations, creating purchase orders, and liaising with clients to book in surveying works., • Booking travel and accommodation when required., • Lead onboarding arrangements for new starters, including workspace setups, uniform, and inductions., • Organising office functions and seasonal events within the company., • Creation of company documentation on Microsoft Word, Publisher, Excel, and PowerPoint Presentations. Ensuring that policies are up-to-date., • Booking in of monthly CPD Training sessions, and any other required training. Other Tasks (Not essential but would be advantageous) • Experience with Adobe Photoshop, photo editing, • Social Media Person Specification • Previous experience in an office management, administrative, or similar support role., • Excellent organisational skills with the ability to manage multiple tasks., • Strong communication and interpersonal skills, with a professional and approachable manner., • Good working knowledge of Microsoft Office, Excel, and PowerPoint., • Ability to work independently., • Experience in coordinating suppliers and managing Outlook calendars/diaries would be advantageous, • Understanding of confidentiality, data handling, and professional standards in an office environment., • Knowledge or previous working experience within the construction industry would be advantageous Contract Details This is a fixed-term position for 9 months initially, with the potential to extend to 12 months, offered to provide temporary maternity cover. We're open to negotiating hours, with a minimum of three working days per week. Office-based only. Salary will be confirmed at the appointment stage.