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Part-Time Admin Executive – Pathways (London-based) Location: Hybrid – Remote with occasional in-person meetings in London Hours: 10–20 hours per week (flexible) Compensation: Competitive hourly rate, based on experience About Pathways: Pathways is a bespoke consultancy helping UK and international companies establish and scale their operations in Saudi Arabia and the wider Middle East. We guide businesses through licensing, legal setup, staffing, and regional compliance, ensuring a smooth market entry. Role Overview: We are seeking a highly organised and confident Part-Time Admin Executive to support client onboarding, team coordination, and executive assistance tasks. You will be the first point of contact for new clients and help ensure a smooth operational flow within our growing business. Key Responsibilities: Coordinate client onboarding and maintain accurate documentation Schedule and attend virtual and in-person meetings, taking clear notes and follow-ups Liaise with clients, partners, and government entities professionally Support the executive team with administrative tasks, calendar management, and travel planning Assist in preparing client proposals, service quotes, and internal reports Maintain confidentiality and professionalism at all times Requirements: Strong verbal and written communication skills Comfortable interacting with corporate clients and international stakeholders Prior experience in administrative, client liaison, or PA roles Proficient in Microsoft Office, Google Workspace, and virtual collaboration tools (Zoom, Teams, etc.) Confidence to attend some in-person meetings in London when needed Desirable: Knowledge of the Middle East business environment or international trade What We Offer: Flexible part-time hours Exposure to international business and trade Potential to grow into a larger role as the company scales A supportive, values-driven working environment

About Maison Gigi Maison Gigi, a beloved family-run French bakery, is renowned for its exquisite patisserie, specialty coffee, and delightful grab-and-go options. Inspired by regional French cuisine, we're passionate about sharing authentic flavors with our loyal customers. Beyond our bustling bakery and cafe, we also specialize in providing exceptional contract catering services for a diverse range of clients, from intimate gatherings to large-scale corporate events. Position Overview We're looking for a dynamic and highly experienced** Assistant General Manager with focus on Contract Catering** to exclusively lead and propel the growth of our thriving catering operations. This role requires a self-starter who can take initiative, thrive independently, and meticulously manage every aspect of our contract catering arm. You'll be instrumental in upholding our high standards and deputizing for the General Manager in catering-related matters, ensuring a safe and inspiring culinary experience for all our clients and their guests. Key Responsibilities Operational Management - Support the day-to-day running of breakfast, lunch and boardroom services across all front and back-of-house areas supporting our Contract Catering operation. - Facilitate the events team in delivery of small and medium sized events in client’s office. - Maintain exceptional standards of food presentation, and customer service in line with Maison Gigi values and clients’ expectations - Lead daily briefings and service checks to ensure smooth and consistent delivery. - Take ownership of service setup, pace, and close-down procedures. - Manage goods movements between production sites and clients’ offices. - Client and Stakeholder Relations - Build strong working relationships with on-site client teams and key stakeholders. - Address client feedback promptly and professionally, ensuring expectations are met and exceeded. - Support the General Manager with client meetings, updates, and service reviews as needed. Team Leadership - Supervise and motivate a diverse team of chefs, porters and front-of-house staff. - Participate in recruitment, onboarding, training, and day-to-day performance management. - Foster a positive and supportive team culture, encouraging accountability and development. Compliance and Standards - Ensure full compliance with food safety, allergen, hygiene, and health & safety regulations. - Conduct daily checks, temperature records, and due diligence documentation. - Uphold internal audit standards and contribute to ongoing improvement initiatives. Administrative and Financial Support - Assist with rota planning, stock control, ordering, and cost management. - Support with reporting tasks, including service feedback and supplier liaison. - Help drive efficiency and maintain operational control within budget guidelines. What We’re Looking for - Experience in a supervisory or assistant management role within B&I / Contract catering environment. - Strong understanding of service operations and customer service excellence in self-service environment and onsite events. - Excellent organisational and leadership skills, with a hands-on, proactive approach. - Confident communicator with a calm, professional behaviour. - Knowledge of food safety, allergens, and compliance standards. - Proficient in digital tools such as Excel and scheduling/stock systems. - Self-starter & Independent operator - Client centric approach and commitment to deliver a first-time right approach What We Offer - A Monday to Friday working pattern - A competitive salary and bonus of £40,000 – 44-000 p/a plus performance-based bonus. - Opportunity to grow within a respected and growing catering company. - A supportive team culture where your input and ideas are valued. - Amazing staff meals prepared with same care and attention as our client’s offerings. - Central location in Victoria easily accessible by public transport.

Job Summary: The Business Support Manager will be responsible for overseeing and coordinating the administrative, operational, and strategic support services within the organisation. This role ensures that business functions run efficiently and effectively, providing support to senior leadership and operational teams to drive productivity, compliance, and continuous improvement. Key Responsibilities: Lead and manage the day-to-day operations of the business support team, including administration, facilities, HR support, finance liaison, and IT coordination. Act as a key point of contact between senior management and internal departments. Develop and implement administrative systems, procedures, and policies to support business efficiency. Ensure compliance with internal policies, external regulations, and contractual obligations. Coordinate internal resources and assist with project planning and delivery. Monitor and manage office budgets, procurement of office supplies, and vendor relationships. Support recruitment and onboarding processes in collaboration with HR. Oversee record-keeping, data protection compliance (GDPR), and document control. Prepare reports, presentations, and data analysis for senior management. Identify opportunities for business process improvement and cost optimisation. Ensure health and safety regulations and standards are adhered to across the business. Support internal communications and assist in staff engagement and development initiatives.

Applicant would be critical in supporting day-to-day office operations and ensuring smooth communication across clients, security staff, and management. • Answer and direct incoming telephone calls in a professional manner. • Respond to client queries and requests promptly and effectively. • Maintain regular communication with security personnel deployed on-site. • Manage schedules, meetings, and calendars for senior staff and management. • Maintain and organize company records, personnel files, and operational documents. • Support onboarding and scheduling of security officers and patrol staff. • Act as a liaison between clients and operational teams to ensure service standards are met. • Support the preparation of client service reports, invoices, and timesheets. • Monitor daily attendance and duty rosters of field staff. • Oversee general office upkeep including supplies, filing systems, and document control. • Assist with compliance documentation, training records, and internal audits. • Coordinate with HR and accounts departments for payroll and personnel updates.

Applicant would be critical in supporting day-to-day office operations and ensuring smooth communication across clients, security staff, and management. • Answer and direct incoming telephone calls in a professional manner. • Respond to client queries and requests promptly and effectively. • Maintain regular communication with security personnel deployed on-site. • Manage schedules, meetings, and calendars for senior staff and management. • Maintain and organize company records, personnel files, and operational documents. • Support onboarding and scheduling of security officers and patrol staff. • Act as a liaison between clients and operational teams to ensure service standards are met. • Support the preparation of client service reports, invoices, and timesheets. • Monitor daily attendance and duty rosters of field staff. • Oversee general office upkeep including supplies, filing systems, and document control. • Assist with compliance documentation, training records, and internal audits. • Coordinate with HR and accounts departments for payroll and personnel updates.

We are seeking a proactive and detail-oriented Company Administrator to join our dynamic team. This role is critical in supporting day-to-day office operations and ensuring smooth communication across clients, security staff, and management. The ideal candidate will possess excellent communication skills, strong organizational capabilities, and the ability to handle multiple administrative tasks efficiently. Key Responsibilities Call Handling & Communication Answer and direct incoming telephone calls in a professional manner. Respond to client queries and requests promptly and effectively. Maintain regular communication with security personnel deployed on-site. Administrative Support Manage schedules, meetings, and calendars for senior staff and management. Maintain and organize company records, personnel files, and operational documents. Support onboarding and scheduling of security officers and patrol staff. Client & Staff Coordination Act as a liaison between clients and operational teams to ensure service standards are met. Support the preparation of client service reports, invoices, and timesheets. Monitor daily attendance and duty rosters of field staff. Office Management Oversee general office upkeep including supplies, filing systems, and document control. Assist with compliance documentation, training records, and internal audits. Coordinate with HR and accounts departments for payroll and personnel updates. Requirements & Qualifications Proven experience in an administrative or coordinator role (security industry experience is a plus). Strong verbal and written communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office software. Ability to manage multiple tasks, prioritize work, and meet deadlines. High level of professionalism, discretion, and organizational skills.

AJ Multi Services Limited is seeking a highly organized and efficient Sales Administrator to join our dynamic team. The successful candidate will support the sales department by providing administrative assistance, ensuring smooth communication between departments, and assisting in the coordination of sales activities to enhance business growth. This is an excellent opportunity for someone with a strong administrative background and a passion for sales support. Key Responsibilities: 1. Sales Support: Assist the sales team in preparing quotations, order forms, and proposals for clients. 2. Customer Service: Act as a liaison between the sales team and clients, ensuring prompt resolution of any queries or issues. 3. Order Processing: Manage order entries, track inventory levels, and process orders in a timely manner. 4. Data Management: Maintain accurate records of sales activities, customer information, and inventory in the company database. 5. Reporting: Generate regular sales reports for the management team, tracking sales performance, order status, and inventory levels. 6. Communication: Handle both internal and external communications, ensuring smooth communication with clients, vendors, and other departments. 7. Customer Invoicing: Prepare and process invoices, ensuring they are accurate and sent on time. 8. Administrative Duties: Provide general administrative support to the sales team, including scheduling meetings, managing sales calendars, and organizing sales events. ** Key Skills and Qualifications:** 1. Proven experience as a Sales Administrator or in a similar administrative role. 2. Strong organizational and multitasking abilities with attention to detail. 3. Excellent written and verbal communication skills. 4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 5. Experience using CRM software and sales-related tools is a plus. 6. Ability to handle confidential information and manage customer data with discretion. 7. Strong problem-solving skills and ability to work under pressure. 8. A proactive, positive attitude and ability to work in a fast-paced environment. Education & Experience: A minimum of a RQF level 5 (or equivalent). A degree or certification in business administration or a related field is preferred. Prior experience in sales administration or a related role is desirable.

Duties and Responsibilities: · Oversees the smooth running office operation and help the office to achieve outstanding service to the clients. · Manage the on boarding process for new clients, ensuring a seamless transition and service confirmation. · Organize and schedule meetings, appointments, and travel arrangements for consultants. · Track project timelines and deliverables for e-commerce setups, ad campaigns, etc. · Prepare reports, presentations, and documentation for consultancy projects. · Ensure smooth communication between teams and external partners. · Foster a positive office culture that encourages teamwork and open communication. · Coordinate with the finance team for payroll, vendor payments, and budget monitoring. · Compile reports (Google Analytics, Facebook Ads, Amazon Seller Central) for review. · Maintain organized digital filing systems (Google Drive, Dropbox, SharePoint). · Ensure compliance with company policies, industry regulations, and health and safety standards. · Maintain office supplies, equipment, and facilities. · Assist in basic bookkeeping, invoicing, and expense tracking. · Manage new inquiries to client onboarding and service confirmation. · Recruit, On-board tasks and train new administrative staffs. · Assist in business development activities (e.g., organizing seminars, client meetings). · Act as a liaison between staff and senior management. · Implement and improve office policies to enhance productivity. · Work closely with management to streamline processes for business growth. ** Skills, Qualifications/Experience** · Strong organizational & multitasking abilities · Proficiency in MS Office & office management software · Excellent communication & interpersonal skills · Problem-solving & decision-making capabilities · Knowledge of basic accounting & HR practices