Office administrative assistant jobs in SurbitonCreate job alerts

As the Facilities Assistant you will provide administrative support to the Facilities and Business Operations Manager, support office functions including : Front of House, Post Room, DX, Fire Health and Safety, database management, daily office operations, coordination of budgeting, archiving, maint

Personal Assistant(Private Client Team) Location: Epsom (relocating to Leatherhead in May) Contract: Full-time Salary: £30-£32k + excellent benefits Do you want to work with one of the largest legal practices in Surrey? Our client has a proud history and a modern, forward-thinking approach, they deliver high‑quality, practical and cost‑effective legal solutions for individuals, businesses and organisations. They are now recruiting an experienced Personal Assistant to join their highly regarded Private Client team. About the Role As a PA in their Private Client department, you will provide dedicated support to fee earners, enabling them to work efficiently and deliver exceptional service to our clients. You will play a key part in ensuring the smooth running of daily operations, using strong organisational skills, initiative, and professionalism. You'll be based in their Epsom office, which is due to relocate to Leatherhead in May 2026. Key Responsibilities Provide PA and secretarial support to a team of Private Client solicitors/fee earners. Produce high‑quality correspondence and documents through audio‑typing and word processing. Manage filing, including opening, closing, storing and retrieving client files. Prepare outgoing post, copy documents and manage general administrative tasks. Manage diaries, meetings and appointments for fee earners. Prepare meeting rooms and provide client hospitality when required. Assist and support colleagues across the team when needed. Liaise professionally with clients in person and by telephone, ensuring exceptional client care. Maintain confidentiality at all times and operate within firm policies. Use the firm's case management system and complete online forms. Suggest and support efficiency improvements across the department. About You Essential At least 2 years' legal secretarial experience, ideally within Private Client. Fast and accurate touch typing. Strong IT skills across relevant software packages. Excellent organisation and ability to manage competing priorities. High accuracy and attention to detail. Professional and confident client communication skills. A proactive approach and ability to work without supervision. Positive attitude and strong team ethic. Good attendance and reliability. Emotional intelligence and sensitivity when supporting vulnerable clients. Desirable Experience using Practice Evolve or another case management system. Knowledge of Private Client law or legal processes. Amazing Benefit Package plus Learning & Development Opportunities Annual salary review & bonus scheme 5% employer pension contribution Death in Service benefit (4x salary) Interest‑free season ticket loan Paid professional memberships Long service rewards Private medical cover Company sick pay Cycle to Work scheme Wellbeing initiatives & regular socials 25 days' holiday + bank holidays Flexible/hybrid working Sabbatical opportunities Study leaveOffice Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Personal Assistant Location: Epsom (relocating to Leatherhead in May) Contract: Full-time Salary: £30-£32k + excellent benefits Do you want to work with one of the largest legal practices in Surrey? Our client has a proud history and a modern, forward-thinking approach, they deliver high‑quality, practical and cost‑effective legal solutions for individuals, businesses and organisations. They are now recruiting an experienced Personal Assistant to join their highly regarded Private Client team. About the Role As a PA in their Private Client department, you will provide dedicated support to fee earners, enabling them to work efficiently and deliver exceptional service to our clients. You will play a key part in ensuring the smooth running of daily operations, using strong organisational skills, initiative, and professionalism. You'll be based in their Epsom office, which is due to relocate to Leatherhead in May 2026. Key Responsibilities Provide PA and secretarial support to a team of Private Client solicitors/fee earners. Produce high‑quality correspondence and documents through audio‑typing and word processing. Manage filing, including opening, closing, storing and retrieving client files. Prepare outgoing post, copy documents and manage general administrative tasks. Manage diaries, meetings and appointments for fee earners. Prepare meeting rooms and provide client hospitality when required. Assist and support colleagues across the team when needed. Liaise professionally with clients in person and by telephone, ensuring exceptional client care. Maintain confidentiality at all times and operate within firm policies. Use the firm's case management system and complete online forms. Suggest and support efficiency improvements across the department. About You Essential At least 2 years' legal secretarial experience, ideally within Private Client. Fast and accurate touch typing. Strong IT skills across relevant software packages. Excellent organisation and ability to manage competing priorities. High accuracy and attention to detail. Professional and confident client communication skills. A proactive approach and ability to work without supervision. Positive attitude and strong team ethic. Good attendance and reliability. Emotional intelligence and sensitivity when supporting vulnerable clients. Desirable Experience using Practice Evolve or another case management system. Knowledge of Private Client law or legal processes. Amazing Benefit Package plus Learning & Development Opportunities Annual salary review & bonus scheme 5% employer pension contribution Death in Service benefit (4x salary) Interest‑free season ticket loan Paid professional memberships Long service rewards Private medical cover Company sick pay Cycle to Work scheme Wellbeing initiatives & regular socials 25 days' holiday + bank holidays Flexible/hybrid working Sabbatical opportunities Study leaveOffice Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

We are seeking a motivated and detail-oriented Accounts Assistant to join our busy finance team of 4–5 people. This opportunity would suit either a candidate looking to begin a career in accounts with full training provided, or an individual with prior accounts experience, particularly within purchase ledger. Key Responsibilities • Processing and data entry of purchase ledger invoices, • Assisting with the onboarding of new contractors onto the HR system, • Maintaining accurate filing systems (electronic and paper-based), • Drafting routine correspondence and letters, • Providing ad hoc administrative and operational support to the wider accounts team Key Attributes • Entry-level candidates with a keen interest in developing a career in finance considered (full training provided), or, • Candidates with previous accounts experience, ideally with exposure to purchase ledger processes, • High attention to detail and accuracy, • Good organisational and time management skills, • Strong written and verbal communication skills, • A proactive and flexible approach to supporting the wider team, • Competency in Microsoft Office applications Study Support For the right candidate, and subject to performance and business discretion, the company may consider funding AAT study after approximately nine months of employment. Please note this is not guaranteed. Benefits • 20 days holiday and after 5 years it rises to 25 (plus bank holidays), • Auto enrolment pension, • Option to take out AXA private healthcare after 6 months probation (employee only) Due to the large volume of applications we receive for each position we will only be able to respond to applications received with the relevant skills. Should you not hear from us within a week, unfortunately on this occasion your application has been unsuccessful. March Recruitment is an equal opportunities employer and complies with all relevant UK legislation. Please note that by applying for this vacancy you accept March Recruitment’s Privacy Policy and GDPR Policy which can be found on our website and therefore give us consent to contact you. Consultant: Donna Jackson

Job Title: Administrator - Care Home Location: Surbiton, Surrey Salary: £19 - £20 per hour Job Type: Permanent, Part Time Hours: 25 hours a week - 5 hours per day at the nursing home About us: Milverton Nursing Home is a small, dedicated care facility committed to providing a warm, welcoming, and safe environment for our residents. As a nursing home, we focus on delivering high-quality, compassionate care and depend on a highly organized and efficient back office to support our staff, residents, and their families. About the role We are looking for an organised, proactive, and compassionate Business Administrator to join our care home team. This is a key role supporting the Home Manager in ensuring the smooth and efficient running of the home, covering HR, payroll, recruitment, resident administration, and general office management. If you are detail-oriented, people-focused, and thrive in a varied administrative role, we would love to hear from you. Key Responsibilities Manage HR administration including staff records, absence tracking, payroll processing, and compliance with working time regulations and leave entitlements. Coordinate recruitment and onboarding processes, including advertising roles, liaising with agencies, shortlisting candidates, conducting pre-employment checks, and issuing contracts. Oversee staff development and workforce management, including training coordination, maintaining compliance records, Right to Work documentation, and supporting agency staffing arrangements. Provide basic IT support to staff. Support enquiries, preadmissions and show rounds for prospective residents. Ensure compliance with GDPR and data protection regulations. Assist with maintaining internal systems and databases. Build relationships with local organisations and stakeholders. Support events and activities for residents and families. Assist with newsletters and communications. Manage correspondence, calls, filing, and record-keeping. Take minutes for meetings and prepare reports. Support the Home Manager with weekly and monthly reporting. Assist in emergency procedures and planning.About you: Skills and Experience: Proven administrative experience (healthcare or care home experience desirable). Promote a welcoming and professional environment at all times. Strong organisational and time management skills. Excellent communication, interpersonal skills and minute taking. High attention to detail and accuracy. Confident using IT systems, Microsoft Office and AI Ability to handle confidential information with discretion. A team player with a positive and proactive attitude.Personal Attributes: Compassionate and respectful approach when dealing with residents and families. Professional, discreet, and trustworthy. Strong attention to detail. Flexible and adaptable to changing needs.What we offer A supportive and friendly working environment. Employee of the month recognition scheme. Free on-site lunch. Opportunities for training and professional development. The chance to make a real difference in residents' lives.Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with experience of; Care Home Administrator, Care Home Business Manager, Finance Administrator, HR Coordinator, Payroll Administrator, Office Manager, Business Coordinator, Accounts Assistant also be considered for this role

Senior Team Assistant in Twickenham *£45K *Office Based with some travel Salary: Up to £45k + Generous Benefits Package Location: Twickenham, on-site with parking Hours: 9am to 5pm Start Date: ASAP, Ideally Are you an organised and proactive individual looking to join a company best known to have "great people," a "friendly team," and a "customer‑centric attitude!" Our client is on the hunt for a professional Executive Assistant to support the executive leadership team in Twickenham. This is a fantastic opportunity to be at the heart of operations while contributing to the smooth running of the European offices! About the Role: As an Executive Assistant, you will play a vital role in ensuring the efficiency and effectiveness of our leadership team. Your responsibilities will blend high-level executive support with essential office management and travel coordination across Europe. If you thrive in a fast-paced environment and enjoy juggling multiple tasks, this position is perfect for you! Key Responsibilities: Provide high-level administrative support to senior executives, managing calendars, coordinating meetings, and overseeing inboxes. Prepare, edit, and organise various documents, including reports and presentations. Coordinate internal and external meetings, from board meetings to leadership offsites, ensuring all logistics are seamlessly handled. Take detailed minutes and follow up on action items, which may involve travel to offices across Europe. Handle confidential information with discretion and professionalism. Liaise with internal departments and external stakeholders on behalf of executives. Support project tracking, reporting, and conduct ad hoc research as required.Office Management Duties: Oversee daily office operations, fostering a professional and efficient working environment. Manage office supplies, equipment, and vendor relationships. Ensure compliance with health & safety regulations and coordinate facility needs. Assist with onboarding new employees, including desk setup and access provisioning. Organise company events, team meetings, and social activities.Travel Management (Europe-wide): Book and manage complex, multi-leg travel itineraries for executives and team members across Europe. Coordinate flights, trains, hotels, car rentals, and visa arrangements as needed. Maintain a central travel calendar and ensure alignment with business priorities. Monitor travel budgets, ensuring compliance with company travel policies. Act as the point of contact for travel-related issues, changes, or emergencies. Skills & Experience: Proven experience as an Executive Assistant, Office Manager, or in a similar role. Strong organisational and multitasking skills with exceptional attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint). Experience managing travel logistics across multiple countries and time zones. Ability to work independently, handle confidential information, and exercise sound judgement. Experience in a multinational or pan-European business environment is a plus. What We Offer: A dynamic and collaborative work environment. Opportunities to work closely with senior leadership and make a meaningful impact. Competitive salary and benefits package. Exposure to international operations and travel coordination. If you're ready to take on this exciting challenge and contribute to our client's success, we'd love to hear from you! Apply today and become a key player in a thriving organisation! Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website