Office administrative assistant jobs in PortsmouthCreate job alerts

Administrator – Portsmouth Temp-to-Perm | £13.50 per hour I am seeking a dependable and organised Admin Support Assistant to join a great team on a temp-to-perm basis. This role offers a fantastic opportunity for someone with strong administrative skills and a keen eye for detail to contribute to a busy and fast-paced department. In this position, you will help ensure the smooth running of office processes, with particular focus on data management, purchase order handling, and timely completion of tasks. Key Responsibilities: • Provide day-to-day administrative support to the team, keeping office operations running efficiently., • Accurately enter and maintain data in the work control system, including job cards and tracking records., • Manage data within the work control system to aid reporting and workflow monitoring., • Create, process, and monitor purchase orders promptly and accurately., • Prioritise and complete tasks under pressure, ensuring deadlines are consistently met. Requirements: • Previous experience in an administrative role, ideally in an industrial or operational setting., • Strong skills in data entry, invoicing, timekeeping, and familiarity with work control systems., • Exceptional attention to detail., • Proficient in Microsoft Word and Excel., • Excellent verbal and written communication skills., • Team-oriented, able to work independently and collaboratively within a supportive environment Apply now or call Lynsey at Key Recruitment for more information

Executive Assistant Havant | Part-Time (25 hours per week) £25,696 – £26,840 FTE (Pro rata: £17,362 – £18,135) Are you an experienced Executive Assistant looking for a rewarding role in a company that truly makes a difference? We’re proud to be partnering with a values-led charity to support vulnerable individuals seeking a highly organised, proactive Executive Assistant to join their team in Havant. Supporting the Operations Director, The EA will play a pivotal role at the heart of the organisation, supporting senior leadership and helping to ensure vital frontline services can operate effectively. Key Responsibilities Managing complex diaries and inboxes, ensuring effective prioritisation Coordinating internal and external meetings, including agendas and minute-taking Drafting professional correspondence, reports, and presentations Acting as a key point of contact, handling enquiries with discretion Supporting the planning and delivery of meetings, training, and events Tracking actions and ensuring follow-ups are completed Maintaining confidential records in line with GDPR and safeguarding standards Producing performance and statistical reports Supporting continuous improvement of administrative processes The Executive Assistant Experienced in an Executive or Personal Assistant role Highly organised with excellent time management skills Confident managing multiple priorities and deadlines A strong communicator with exceptional attention to detail Proficient in Microsoft Office and general IT systems Professional, discreet, and able to maintain strict confidentiality Proactive, positive, and solutions-focused Experience within a charity or not-for-profit environment would be advantageous. What’s in it for you? 25 days annual leave + BH, rising with continuous service + Birthday off Flexible working options EAP Enhanced Sick Pay Cycle to Work scheme Enhanced maternity, paternity, and shared parental leave Important Information Due to the nature of this role, the position is subject to an enhanced DBS check. If you have the experience and skillset for the EA role, then we’d love to hear from you